International consultant to design and deliver an online training program on city-wide greenhouse gases (GHG) accounting


Location : Home-Based
Application Deadline :04-Dec-20 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
14-Dec-2020
Duration of Initial Contract :14 December 2020 – 31 March 2021
Expected Duration of Assignment :14 December 2020 – 31 March 2021

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

The Green Technology Applications for the Development of Low Carbon Cities (GTALCC) project was initiated to generate direct GHG emission reductions from at least five Malaysian cities. The objective of the project is to facilitate the implementation of low carbon initiatives and showcase a clear and integrated approach to low carbon development. 

 

Malaysia intends to reduce its greenhouse gas (GHG) emissions intensity of GDP by 45% by 2030 relative to the emissions intensity of GDP in 2005. The urbanisation rate of Malaysia increased from 66.5% in 2005 to 74.3% in 2015. Cities in Malaysia are significant contributors to the country’s GHG emissions. Cities and states have struggled to translate the national GHG emission reduction agenda into local action. This is due to lack of capacity and resources to undertake city-level greenhouse gas inventories. Cities such as Putrajaya, Iskandar Malaysia and Hang Tuah Jaya have developed city-level GHG inventories. 

 

The Ministry of Environment & Water (KASA) through the GTALCC project is currently developing an online city level GHG emissions reporting system which will be used as a platform for local authorities to report their city level GHG emission on an annual basis.

 

The intended outcome of this training is to build capacity of officers at the local authorities and relevant federal and state agencies to understand the fundamentals of GHG accounting and familiarize with the Global Protocol for Community-Scale Greenhouse Gas Emission Inventories (GPC) and Common Reporting Framework of the Global Covenant of Mayors (GCoM).

 

This work is part of component 1 of the project which is policy support for the promotion of integrated low carbon urban development, which will enable cities to implement and adopt integrated low carbon urban development plans and programmes


Duties and Responsibilities

The consultant will perform the following tasks:

 

1. Design training modules based on the following:

 

  • Part 1: Introduction and Reporting Requirements
    1. Introduction
    2. Accounting and Reporting Principles
    3. Setting the Inventory Boundary
    4. Reporting Requirements – BASIC and BASIC+

 

  • Part 2: Calculation Guidance by Emission Source
    1. Overview of Calculating GHG Emissions
    2. Stationary Energy
    3. Transportation
      • The consultant is required to prepare detailed training modules on the three (3) bottom-up on-road transportation calculation methodologies which are induced activity, geographic and resident activity
    4. Waste
    5. Industrial Processes and Product Use (IPPU)
    6. Agriculture, Forestry and Other Land Use (AFOLU)
    7. GHG Emissions from energy generation activities (as per Common Reporting Framework)

 

  • Part 3: Tracking Changes and Setting Goals
    1. Setting Goals and Tracking Emissions Over Time
    2. Managing Inventory Quality and Verification

 

  • Common Reporting Framework by Global Covenant of Mayors (GCoM)

 

  • City Inventory Reporting and Information System (CIRIS); an Excel-based tool developed by C40 cities

 

  • For items (a) to (e), the consultant is required to incorporate actual or simulated datasets of emissions from cities closely related to Malaysian cities.

 

2. Design a set of practice exercises on data adaptation and calculations of emissions in the sectors stipulated in item 1 (b).  

 

3. Deliver the training in a series of live webinars. The trainer is required to conduct a 3 hour webinar twice a week over a period of 4 weeks (minimum 8 sessions). The trainer is also required to allocate a  weekly office hours to provide assistance to participants outside of the training sessions.

 

4. Prepare a training report upon completion of workshops which shall include:

  • Summary of the training program;
  • List of participants;
  • Results of a post-training evaluation by participants;
  • Comments on lesson learned and recommendations.

 

METHODOLOGY

 

The training modules shall be developed based on the Global Protocol for Community-Scale Greenhouse Gas Emissions Inventories (GPC) protocol and the Common Reporting Framework (CRF) by Global Covenant of Mayors (GCoM).

 

Due to the travel restrictions because of the ongoing Covid-19 pandemic, the trainings will be conducted in a series of live webinars via Microsoft Teams.  No travel will be expected of the consultant.

 

The consultant should propose the methodology for executing the scope of work in the submission to UNDP.

 

 

DELIVERABLES

The Consultant shall be responsible for the delivery, content, technical quality and accuracy of the reports in accordance to the below timeline: 

Deliverable milestone

Deadline

Percentage

Proposed amount (USD)

Upon signing of contract and submission of workplan

31 December 2020

10%

 

Upon submission and satisfactory acceptance of training modules

31 January 2021

20%

 

Upon completion of training webinars

28 February 2021

40%

 

Upon submission and satisfactory acceptance of a final training report

15 March 2021

30%

 

TOTAL

100%

 

 

All outputs will be technically cleared by the GTALCC project team, verified and accepted by the National Project Director and the UNDP Assistant Resident Representative (Programme) before payment for each deliverable will be effected.

 

All of the reports should be submitted in English.

 

 

TERMS OF PAYMENT

The fee is payable upon satisfactory completion and acceptance of the deliverables by the GTALCC project team, verified and accepted by the National Project Director and the UNDP Assistant Resident Representative (Programme) before payment for each deliverable will be effected.  Please refer the below schedule of payments. Prices should be in USD inclusive of all expenses (professional fee, travel, vehicles and other relevant costs such as allowances, taxes) to deliver the outputs.  

 

Deliverable milestone

Deadline

Percentage

Upon signing of contract and submission of workplan

31 December 2020

10%

Upon submission and satisfactory acceptance of training modules and practice sets

31 January 2021

20%

Upon completion of training webinars

28 February 2021

40%

Upon submission and satisfactory acceptance of a final training report

14 March 2021

30%

 

 


Competencies

  • Knowledgeable in greenhouse gas accounting
  • Familiar in conducting training on GHG accounting standards
  • Demonstrates strong analytical skills
  • Excellent written and oral communications skills
  • Consistently approaches work with energy and a positive, constructive attitude
  • Focuses on impact and result for the client and responds positively to feedback


Required Skills and Experience

EXPERTISE REQUIRED

Education Requirement:

  • Master’s degree in engineering, science, environmental policy, climate change or any other similar field.
  • Bachelor’s degree with similar field as above, with more than 10 years of working experience is accepted in lieu of the Master’s degree.

Experience:

  • A minimum of 10 years working experience in areas relevant to preparation of a GHG inventory especially GHG inventories for cities.
  • Familiarity with Malaysian cities is an added advantage.
  • Proven understanding of GPC and IPCC methodologies.
  • Conducted training workshops on GHG accounting standards.
  • Proven expertise in climate mitigation and adaptation strategies.

Language Requirement:

Fluency in both written and spoken English.

 

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Interested individual applicants must submit the following documents/information to demonstrate their qualifications:

  1. Document 1 : Letter of Confirmation of Interest and Availability at   http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Letter%20of%20Interest%20_Annex%201.docx?download;
  2. Document 2: Technical Proposal: 
    • Cover Page (max 4-pages)  brief description of why the individual considers him/herself as the most suitable for the assignment; and
    • Propose the methodology for executing the scope of work;
  3. Document 3: Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.  If an Offeror is employed by an organization/company/institution and expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. The consultant should also indicate any travel and related costs for meetings etc. at  http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Financial%20Proposal%20IC2020-067-Deliverables_USD.doc
  4. Document 4: Personal CV or P11 including areas of expertise and past experiences in similar projects and at least three (3) references at http://www.my.undp.org/content/dam/malaysia/docs/Procurement/P11%20for%20SC%20&%20IC.doc?download
  5. Please submit this information in one file as Document 1, 2, 3 and 4.The system will only accept one attachment , please merge all documents and submit as one file.
  6. Applicants must reply to the mandatory questions asked by the system when submitting the application.
  7. Candidates who fail to submit all the information requested above will be disqualified.


How to Apply:

  • Kindly download the Letter of Confirmation of interest and availability, Financial Proposal Template and General Terms & Conditions mentioned below;
  • Read and agree to the General Terms & Conditions (refer to below link);
  • Click the ‘apply’ icon and complete what is required;
  • Scan all documents into 1 pdf folder and then upload;
  • For clarification question, please email to procurement.my@undp.org. The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2020/067"as the subject matter.

 

General terms & conditions to be downloaded:

Reimbursable Loan Agreement (RLA): A legal instrument between UNDP and a Company/institution, according to which, the latter makes available the services of an individual delivering time-bound and quantifiable outputs that are directly linked to payments

 

CRITERIA FOR SELECTION OF THE BEST OFFER

1.0

EXPERIENCE OF BIDDER RELATED TO SERVICES (50% OF TECHNICAL PART)

 

1.1         

Years of relevant working experience

 

15

 

1.2

Experience in in areas relevant to preparation of a GHG inventory especially GHG inventories for cities

35

2.0

TECHNICAL CAPABILITY  (50% of TECHNICAL PART)

 

2.1

Education/ professional certifications >

5

 

2.2

Key Technical Skills related to project scope: Proven understanding of GPC and IPCC methodologies, conducted training workshops on GHG accounting standards

30

 

2.3

Quality of proposal, methodology (soundness in meeting TOR, understandability, timeline)

10

 

2.4

Availability (no restriction/ no time limitation : 100%)

5

 

 

WEIGHTAGE CRITERIA

 

Total Points: (Technical Grand Total x 70%) +  (Financial Grand Total 30%)

 

Technical  score

Score weight

Points obtainable

1

Experience of bidder

35%

250

2

Technical capability

35%

250

Financial score

 

 

1

Bid price

30%

-

 



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