Programme Assistant (Thai national only)



Advertised on behalf of :

Location : Bangkok, THAILAND
Application Deadline :24-Jan-21 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SC-5
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Mar-2021
Duration of Initial Contract :1 year
Expected Duration of Assignment :1 year extendable based on performance and budget availability

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors. 

The Programme Assistant works with and provides support to the members of the Regional Ending Violence against Women Team in the development and implementation of the programme. The Programme Assistant will provide effective support and assistance to the team to ensure smooth programme implementation in line with UN Women rules and regulations.


Duties and Responsibilities

1.    Programme Management  Support 

  • Provide programme and administrative support to the programme team in the preparation and regular updating of various programme documents, such as work plans, budgets, reports and proposals on programme implementation arrangements.
  • Under the guidance of the supervisor, assemble briefing materials and prepare power-point and other presentations for the programme unit.
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, and other material as required.
  • Assist the programme team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.
  • Help the team in providing guidance to the country and project offices on routine implementation of the project, tracking use of financial resources.

2.    Financial Management Support  

  • Use Atlas to prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of the project.
  • Create requisitions in Atlas for receipt of goods and services, including making budget check for requisitions, POs and vouchers.
  • Support the programme team in the financial management and monitoring of the project.
  • Organize, compile and process information from the donor as well as from the programme team, and keep track of the information through databases and e-filing.
  • Support the programme team in the tracking of and reporting on mobilized resources.

3.    Administrative Support to the Programme Unit

  • Provide administrative support to the programme team in the organization of events, meetings and workshops, etc.
  • Make travel arrangements for the programme team and project staff, including preparation of travel requisitions and claims.
  • Draft non-substantive correspondence.
  • Maintain and organize up-to-date hard and electronic files for easy access and retrieval, including for audit preparations. Ensure safekeeping of confidential materials.
  • Create and maintain files of correspondence/documents and electronically received information, and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects.
  • Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.
  • Identify and develop new solutions for the programme unit when needed, in the realm of administrative support (such as tracking tools).

4. Supports resource mobilization focusing on achievement of the following results:

  • Review of contribution agreements, managing contributions in Atlas.

5.  Supports knowledge building and knowledge sharing between regional and country office colleagues focusing on achievement of the following results:

  • Participation in the trainings for the operations/ projects staff on programme.
  • Staying up to date with the latest systems, tools, processes and guidelines from UN Women and relevant partners to efficiently deliver programming.
  • Support strong collaboration and cooperation between the EVAW team and other units at UN Women, and partners outside of UN Women.
  • Contributions to knowledge networks and communities of practice.


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies:

  • Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the programme team, including logistical support.
  • Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems.
  • Ability to create, edit and present information in clear and presentable formats, using appropriate IT functionality.
  • Ability to organize and complete multiple tasks by establishing priorities.
  • Ability to handle a large volume of work, also under time constraints.
  • Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly.
  • Ability to administer and execute financial processes and transactions.
  • Ability to manage data, documents, correspondence and reports information and workflow.


Required Skills and Experience

Educaion:

  • Completion of secondary education is required. University degree (or equivalent) in Business or Public Administration or related field is an asset.

Work Experience:

  • 5 years of progressively responsible experience with administrative tasks.
  • Experience in working in a computer environment using multiple office software packages. Experience in working with ATLAS is an advantage.
  • Work experience in administrative support of development programme/project is an advantage.
  • Work experience supporting budgetary processes and financial tracking is an advantage.
  • Work experience within the UN system is an asset.

Language Requirement:

  • Fluency in English and Thai is required.
  • Working knowledge of another UN official language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Only shortlisted candidates will be notified.

 



If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

© 2016 United Nations Development Programme