National Consultant - Programme and Administrative Support



Advertised on behalf of :

Location : Jakarta, INDONESIA
Application Deadline :26-Jan-21 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Mar-2021
Duration of Initial Contract :10 months
Expected Duration of Assignment :10 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Title

National Consultant – Programme and Administrative Support

Location

Jakarta, Indonesia (with a possibility to travel on a mission as required)

Contract Duration

1 March – 31 December 2021

Contract Supervisor

 Project Associate, UN Women Indonesia Country Office

 

 

 

 

 

 

Background

UN Women grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

Under the overall supervision of the Programme Analyst, the Programme and Administrative Support supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Programme and Administrative Support promotes a client, quality and results-oriented approach. The Programme and Administrative Support works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery. More specifically, he/she will be under direct support to Project Associate for Governance and WPS unit.

 

Duration of Assignment and  Duty Station

The consultant is expected to be based in UN Women Indonesia Office in Jakarta, Indonesia from 1 March 2021 to 15 January 2022 (10 months). The consultant may be required to travel on a mission as assigned by the hiring unit.


Duties and Responsibilities

Under the overall supervision of the Programme Analyst, and under direct support to Project Associate for Governance and WPS unit, the consultant will undertake the following:

Provide general administrative and logistical support to the Office in accordance with UN Women rules, regulations, policies, and strategies.

  • Arrange travel and hotel reservations, prepare travel authorizations, process requests for visas, identity cards and other documents, collect information for DSA, as required;
  • Provide administrative support in the preparation documents for payment process for LTA, vendor, consultants, etc.;
  • Provide administrative support to events such as webinar, meetings, conferences, workshops, etc.;
  • Maintain filing system ensuring safekeeping of confidential materials;
  • Provide administrative support to review and finalization of FACE forms;
  • Provide support in monitoring budget;
  • Provide administrative support in the preparation of procurement of services or goods arrangements, support the preparation for Request for Quotations, ITBs or RFPs documents, receipt of the quotation, bids or proposal, their preliminary evaluation; and
  • To undertake other tasks as may reasonably be required as informed by UN Women.

 

Provide administrative support to the implementation of Human Resources services

  • Provide any support related to HR and recruitment process of staff and consultants as required.

 

Key Expected Outputs and Timelines

 

No

Deliverables

Estimated number of working days

Target dates

(starting date 18 January 2021)

1

Submission of report on all activities in supporting the Program during the month of March 2021 in line with request and feedback from UN Women

21 working days

5 April 2021

2

Submission of report on all activities in supporting the month of April 2021 in line with request and feedback from UN Women

21 working days

5 May 2021

3

Submission of report on all activities in supporting the Program during the month of May 2021 in line with request and feedback from UN Women

21 working days

5 June 2021

4

Submission of report on all activities in supporting the Program during the month of June 2021 in line with request and feedback from UN Women

21 working days

5 July 2021

5

Submission of report on all activities in supporting the Program during the month of July 2021 in line with request and feedback from UN Women

21 working days

5 August 2021

6

Submission of report on all activities in supporting the Program during the month of August 2021 in line with request and feedback from UN Women

21 working days

5 September 2021

7

Submission of report on all activities in supporting the Program during the month of September 2021 in line with request and feedback from UN Women

21 working days

5 October 2021

8

Submission of report on all activities in supporting the Program during the month of October 2021 in line with request and feedback from UN Women

21 working days

5 November 2021

9

Submission of report on all activities in supporting the Program during the month of November 2021 in line with request and feedback from UN Women

21 working days

5 December 2021

10

Submission of report on all activities in supporting the Program during the month of December 2021 in line with request and feedback from UN Women

21 working days

5 January 2022


Competencies

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Leading by Example


Required Skills and Experience

  • Completion of secondary education required preferably in a field related to accounting, finance or administration;
  • At least 3 years of progressively responsible experience in administration or programme and project management or support;
  • A prior UN experience of running secretarial and administrative functions;
  • Experience in the use of ATLAS;
  • Experience in the management of FACE Form;
  • Ability to command and use Microsoft and relevant applications, including Word, Excel and PowerPoint Presentation;
  • Demonstrated experience in supporting a team; and
  • Fluency in oral and written English with an emphasis in strong writing skill.

 

Evaluation Criteria

Applications will be evaluated based on the cumulative analysis.

  • Technical Qualification (100 points) weight; (80%]
  • Financial Proposal {100 points) weight; [20%]

 

A two-stage procedure is utilised in evaluating the applications, with the evaluation of the technical application being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 80% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

 

Technical qualification evaluation criteria

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on the following technical qualification evaluation criteria:

Technical Evaluation Criteria

Obtainable Score

A)  Education

 

  • Completion of secondary education required preferably in a field related to accounting, finance or administration

 

5%

B)  Experience and skills

 

  •   At least 3 years of progressively responsible experience in administration or programme and project management or support

 

10%

  • A prior UN experience of running secretarial and administrative functions

20%

  • Experience in the use of ATLAS

20%

  • Experience in the management of FACE Form

20%

  • Ability to command and use Microsoft and relevant applications, including Word, Excel and PowerPoint Presentation

 

5%

  • Demonstrated experience in supporting a team

10%

C)  Language and report writing skills

  • Excellent written and communication skills, fluent in English and Bahasa Indonesia

 

10 %

Total Obtainable Score

100%

Only the candidates who have attained a minimum of 80% of total points will be considered as technically­ qualified candidates who may be contacted for validation interview.

 

Submission of application 

The submission package to be merged in one file pdf format includes:

  • Updated CV;
  • Letter of Interest containing the statement on the candidate's experience in the field of recruitment;
  • Personal History Form (P11), which can be downloaded from http://asiapacific.unwomen.org/en/about-us/jobs;
  • Latest education certificate;
  • At least two references; and
  • Financial proposal. The financial proposal shall specify a total lump sum amount breaking down a daily professional fee.                       

Applications without financial proposal will be treated as incomplete and will not be considered for further assessment.

 

Payments

Payments for this consultancy will be based on the achievement of each deliverable and certification that each has been satisfactorily completed.



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