Background

Please note that UNDP is not in the position to accept incomplete applications - please make sure that your application contains all details as specified below in this notice.

The United Nations Development Programme (UNDP), acting as an implementing agency of the Global Environment Facility (GEF), is providing assistance to the Ministry of Industry and Information Technology (MIIT) and Ministry of Natural Resources (MNR) of the Government of China (GOC) in the preparation of the UNDP-GEF Full Size Project (FSP) “Facilitating Cleaner and Energy Efficient Phosphate Chemicals Industry in China (PhosChemEE) Project”. The main objective of the project is to enable the extensive application of low carbon and energy efficient technologies in the phosphate chemicals industry in China.

Project Description

Low-carbon transformation of the phosphate chemical industry (PCI) in China is regarded as an important component of China’s response to global climate change. The PCI is an important sub-sector of China’s industry sector. Fig. 1 shows the flowchart of the PCI chain in China. At present, the PCI is a relatively mature industry, which covers phosphate mining and refining and the production of phosphate chemical products. There are about 100 different phosphate chemical products that are produced by the industry, which can basically meet the domestic demand, and a large portion of the production is exported. In 2015, the Ministry of Agriculture issued the notice of action plan for zero growth of fertilizer use by 2020. The sales volume of phosphate fertilizer showed a downward trend in recent years. In 2018, the sales volume of phosphate fertilizer was 12.97 million tons, which was 17.1% lower than that in 2017. However, the demand for phosphate fertilizer has a certain degree of rigidity. With the increase in domestic fertilizer utilization rate and compound fertilizer conversion rate, the probability of phosphate fertilizer demand continuing to decline sharply is not high. On the whole, the situation of capacity contraction of China's PCI has little change in the short term. Although the industry demand has a certain decline, the demand will tend to become stable in the later stage. The project will cover the following:

• Green and Low-carbon Development and Operation of Phosphate Mines Green and Low-Carbon Design and Operation of Phosphate Chemicals Production Facilities.
• Green and Low Carbon Design and Operation of Waste Management Systems in the Phosphate Chemicals Industry

Duties and Responsibilities

The Project Development Specialist (PDS) will be the EZCERTV Project Development Team (PDT) Leader and will be responsible for quality assurance and timely preparation of all reports and documentation, including the finalized UNDP Project Document (ProDoc) and CEO Endorsement Request, with all mandatory and project specific Annexes and supporting documentation. S/he will be responsible for managing all consultants on the PDT and coordinating the Team’s work.

Within the framework of this ToR, the PDS is expected to perform the following tasks and duties:

• Lead the implementation of the design, development, and preparation activities for the PhosChemEE Project.
• Facilitation (or assistance in the facilitation) of the LFA workshop, and preparation of the LFA workshop proceedings report, development, and articulation of the project’s theory of change.
• Finalization of the agreed project logical framework (PPM), i.e., the project objective, outcomes, and outputs, as well as success indicators and targets, means of verification and assumptions/risks.
• Lead the PDT that will comprise of the individual experts that will be engaged, and coordinate with pertinent Ministry of Industry and Information Technology (MIIT) and Ministry of Natural Resources (MNR) personnel.
• Conduct of an analysis of the current and future development trends in the Phosphate Chemicals Industry (PCI) globally and in China covering phosphate mining and refining, phosphate chemicals production and waste product/by-product utilization in terms of production volume and value, and resources (materials and utilities, e.g., energy) consumption.
• Conduct of an analysis of the current and forecast production technology application trends in the PCI in China and in other phosphate mineral and chemicals producing countries in the world highlighting the various factors and conditions that brought about the current trends and the requirements that would enable the forecast trends.
• Coordination of the tasks to be implemented by individual experts and other members of the PPG for the design and development of the PhosChemEE Project.
• Carry out detailed analysis of cost-effectiveness of the project, and preparation of the PhosChemEE project budget.
• Development of a detailed Monitoring and Evaluation Plan and Budget.
• Overseeing the preparation of a Stakeholder Engagement Plan and the Gender Action Plan and Budget.
• ?In coordination with the Energy Team of the UNDP Nature, Climate and Energy (UNDP-NCE) in the Asia-Pacific region, review the outputs of each expert to ensure that UNDP-GEF requirements (e.g., incremental reasoning, incorporation of gender equity, contributions to SDG achievement, etc.).
• Consolidation of all the deliverables of the PDT members (i.e., the individual experts) for use in the design of a holistic project based on the agreed project PPM.
• Consolidation of verified estimated energy savings and associated GHG emission reductions (direct by EOP, lifetime direct and consequential) from the various experts into the prescribed GEF Core Indicators.
• Preparation of the draft and finalized versions of the Project Document and the CEO Endorsement Request (CER) Document.
• Coordinate and/or carry out, the responding to the GEFSec, STAP, and GEF Council comments on the Project Document and CER Document.
• Preparation of the finalized versions of the Project Document, CER Document, and Core Indicators.
• In coordination with UNDP-China and the Energy Team of the UNDP-NCE at BRH, ensure that all the required documentations that will be submitted to the GEFSec along with the Project Document, CER Document and Core Indicators are complete and of the required quality, e.g., Checklist, Social and Environmental Screening Procedure (SESP), HSCT and PCAT reports, Stakeholder Engagement Report, Gender Action Plan, Procurement Plan, etc.

Reporting Lines

• The international consultant serving as the project design team leader will report to the Programme Director, of UNDP-China, in close consultation with national counterparts.
• The deliverables shall be first submitted to UNDP-China for review and approval. All deliverables are subject to technical clearance and approval from UNDP-GEF Sr. Technical Advisor and CO to process payments to the consultant.
• The primary responsibility of the team leader is to lead work on development and preparation of the PhosChemEE project document for submission to GEF Secretariat.

Expected Deliverables:

The key products to be delivered are as follows:

• Logical Framework Analysis Workshop Report
• Report on the analysis of the current and future development trends in the Phosphate Chemicals Industry (PCI) globally and in China.
• Report on the analysis of the current and forecast production technology application trends in the PCI in China.
• Well written and concise UNDP ProDoc with all required sections and Annexes, in line with the standard UNDP-GEF ProDoc template and annotated guidance;
• Completed GEF CEO Endorsement Request;
• Responses to GEFSec, STAP, and GEF Council comments
• All documentations from GEF PPG exercise (including technical reports, etc.); and
• Validation Workshop Report.

Payment for Services

Payments are based upon output, i.e. upon delivery of the services specified in the TOR. The international consultant shall receive payment in four installments from UNDP as follows:

Responsibility for Expenses and their Reimbursement

This is a lump sum assignment. The Consultant will be responsible for all personal administrative and travel expenses associated with undertaking this assignment including office accommodation, printing, stationary, telephone and electronic communications, and report copies incurred in this assignment.

Responsibility for Managing the Work Plan

The principal responsibility for managing the consultant will line with the UNDP China and with the Senior Technical Advisor at the UNDP Bangkok Regional Hub. The timeframe and duration of activities are estimated to be broken down as follows:

The drafts of the CEO Endorsement Request Document, UNDP Project Document, and required annexes (inclusive of the GEF Core Indicators) that are fully compliant with the enforced UNDP/GEF rules and standards shall be submitted for comments to UNDP by May 2021. UNDP and the stakeholders will submit comments and suggestions within 10 working days after receiving the drafts. The finalized documents, after responding to comments, and making revisions based on the responses and suggestions of the GEFSec/GEF Council, shall be submitted to the GEF Secretariat no later than end of October 2021.

Competencies

Technical work

• Strong expertise in engineering with a focus on industrial energy efficiency. Expertise and experience in the operations of the phosphate chemicals industry (phosphate rock mining and refining and/or phosphate chemicals manufacturing) is an advantage.
• Proven experience in leading design of project proposals, particularly on PCI & EE.
• Familiarity with the United Nations Framework Convention on Climate Change (UNFCCC) and other similar related international multi-lateral environmental conventions.
• Ability to be strategic, creative, and proactive in project design and leading technical teams including understanding new terminology and concepts easily.
• Familiarity with UNDP/GEF programming policies, project document templates and requirements for project design especially for climate change mitigation and energy projects.

Partnerships

• Maturity and confidence in dealing with senior members of national institutions.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Excellent technical writing and written communication skills, with analytic capacity and ability to synthesize relevant collected data and findings for the preparation of quality analysis for the project proposal.
• Excellent coordination skills and result oriented collaboration with colleagues – especially for this case the national level consultants. 

Results

• Promotes the vision, mission, and strategic goals of UNDP.
• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback.
• Good team player with the ability to maintain good relationships.

Required Skills and Experience

• Master’s degree or higher in a relevant field, such as Engineering, Applied Sciences, Energy Technologies, and related subjects.
• At least 10 years’ experience designing and/or implementing energy projects in developing countries.
• Fluency in written and spoken English.
• Proven and extensive international experience in designing and implementing industrial energy efficiency projects.
• Proven extensive experience in UNDP/GEF project formulation/design.
• Knowledge of other donors’ including EU, ADB and WB project implementation and funding mechanisms would be an advantage.
• Ability to conduct research and analysis and strong synthesis skills.
• Builds strong relationships with national consultants, focuses on impact and result for the client and responds positively to critical feedback; consensus-oriented.
• Highly developed inter-personal, negotiation and teamwork skills, networking aptitude.

Languages

Excellent oral and written English skills are essential.

Evaluation of Applicants

• Individual consultants will be evaluated based on the offer which gives the best value for money based on the Lump Sum proposal submitted, selected by the UNDP China Country Office in consultation with the Senior Technical Advisor of the Energy Team of the UNDP-NCE at the Bangkok Regional Hub (BRH). The maximum rate that a consultant may bid is the bid which the consultant has listed as part of their financial proposal based on maximum budget limit for this assignment. Consultants are free to bid lower than their maximum rate.
• The award of the contract will be made to the Individual Consultant who has obtained the highest Combined Score and has accepted UNDP’s General Terms and Conditions. Only those applications which are responsive and compliant will be evaluated. The offers will be evaluated using the “Combined Scoring method” where:
• Technical evaluation - 70%; (includes 20% of Job-Related Technical Expertise; 25% of Relevant working experience; 25% of Methodology & Approach to Assignment)
• Financial Evaluation - 30%.

Application procedures

Qualified candidates are requested to apply by the 5th of February 2021 by sending their application packages through UNDP China website.

The application should contain:

• Offeror’s Letter explaining why the applicant is the most suitable candidate for the advertised position and a brief methodology on how the applicant will approach and conduct the work (if applicable).

• Offeror's letter download link: https://drive.google.com/file/d/1GYP7hMPX3qJAbiy7KZppiWqR4JdKFYv4/view?usp=sharing

• Filled P11 form including experience in similar projects and contact details of referees, please upload the P11 instead of your CV.

• P11 download link: https://drive.google.com/file/d/1NP4yc8z8bQSLPyG5dZv_X8O0EH6iYZsm/view?usp=sharing

• Financial Proposal* - specifying a total lump sum amount for the tasks specified in this announcement. The financial proposal shall include a breakdown of this lump sum amount (number of anticipated working days – in home office and on mission, travel – international and local, per diems and any other possible costs).

Please note that the financial proposal is all-inclusive and shall consider various expenses incurred by the consultant/contractor during the contract period (e.g. relevant expenses related to the performance of services...). All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. 

Payments will be made only upon confirmation of UNDP on delivering on the contract obligations in a satisfactory manner.

General Terms and conditions as well as other related documents can be found under: http://intranet.undp.org

Qualified women and members of minorities are encouraged to apply.

Due to many applications we receive, we can inform only the successful candidates about the outcome or status of the selection process.

Incomplete applications will not be considered. Please make sure you have provided all requested materials.