Programme Support Consultant (For Philippine nationals only)


Location : Manila, PHILIPPINES
Application Deadline :25-Feb-21 (Midnight New York, USA)
Time left :1d 11h 47m
Additional Category :Management
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
08-Feb-2021
Duration of Initial Contract :50 person-days spread over 4 months
Expected Duration of Assignment :50 person-days spread over 4 months


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Background Information

Under the UNDP Philippines Country Programme Document (CPD) 2019-2023, UNDP Philippines’ work will be structured around three outcome areas that are aligned with and contribute to the achievement of the Philippine Development Plan 2017-2022, the UNDP Strategic Plan 2018-2021, and the United Nations – Philippines Partnership Framework for Sustainable Development 2019-2023. The three integrated programme work areas are the following:

  1. strengthening capacity to plan, manage and deliver quality social and economic services for the most marginalized and at-risk people;
  2. supporting the effective transition towards low carbon and climate-resilient development; and
  3. support towards addressing the key drivers of conflict and risks to stability.

While building on the gaps from the Country Office’s wealth of experience in the above-mentioned programme areas, it would need to revolutionize the way it works and break from the past. It has become clear that transformational changes are necessary for the Philippines to tackle critical challenges and ultimately realize its national development goals and achieve the UN Sustainable Development Goals (SDGs). In order to support the Philippines in this transformation, the Country Office has identified five inter-related, cross-cutting approaches to underpin its work. These are: focusing on financing and not funding to deliver results, applying innovations to provide new solutions to old development problems, deepening partnerships to ensure no one is left behind, re-conceptualizing the human rights-based approach and providing platforms for SDGs integration and acceleration. 

In order to implement the portfolio of programs and achieve the above objectives, UNDP Philippines requires the services of a Programme Support Consultant to support the oversight and programme finance function of the UNDP Results and Quality Team. The consultant will assist in ensuring the timely implementation of financial management and assurance strategies through compliance with UNDP policies and procedures, and in the conduct of capacity building activities to strengthen the capacity of UNDP Staff and partners on the implementation of assurance activities.


Duties and Responsibilities

Specific objectives

Under the overall supervision of the Results-Based Management (RBM) Analyst, the consultant will support the following areas:

1) Support for the implementation, monitoring, and quality assurance of CO assurance activities:

  • Conduct a review of outputs of assurance activities (e.g. audit reports, spot check reports, programme visit reports) and provide inputs prior to the finalization of outputs;
  • Participate in exit meetings for all audits and spot checks scheduled in 2021;
  • Participate in programme visit meetings between programme staff and Implementing Partners or Responsible Parties;
  • Populate findings and recommendations of IPs micro-assessment reports, audit reports and spot check reports in individual Partner Risk Logs & Action Plans, for semi-annual decision making on Partner Risk Ratings and for on-going monitoring of the status of implementation of recommendations;
  • Consolidate systematic and recurring issues across all Partners/projects and convert them into FAQs for future reference. Establish clear linkage to risk identified as a result of these exercises;
  • Support the Results and Quality Team, including the Risk Management Advisor, in implementing and monitoring the recommendations from the CO HACT improvement plan and internal control review.
  • Support the finalization of the HACT manual and the design and roll-out of HACT training to programme teams and project partners.

 2) Facilitate knowledge sharing activities and provide guidance to stakeholders on programme finance matters

  • Consolidate common Atlas-related issues and solutions, such as on budget revisions, budget exceptions, etc.) and produce and support the Programme Support Associate in developing FAQs for the guidance of stakeholders;
  • Assist in synthesizing lessons learned and best practices in programme and project finance management;
  • Conduct knowledge sharing sessions on HACT assurance activities and programme finance;

 

Expected Output and Deliverables

               The Individual Contractor is expected to accomplish the following activities with corresponding deliverables:

Deliverables / Outputs

Estimated Duration to Complete

Target Due Dates

Review and Approvals Required

Designated person to will review and accept the output

 

Work Plan

1 day

TBA

Results-Based Management (RBM) Analyst

Results-Based Management (RBM) Analyst

Progress report, including a list of documents reviewed and prepared

 

 

14 days

 

TBA

Results-Based Management (RBM) Analyst

Results-Based Management (RBM) Analyst

Progress report, including a list of documents reviewed and prepared

 

20 days

15 April 2021

 

 

Results-Based Management (RBM) Analyst

 

 

Results-Based Management (RBM) Analyst

 

Final progress report, including a list of documents reviewed and prepared

 

15 days

 

15 June 2021

 

Results-Based Management (RBM) Analyst

Results-Based Management (RBM) Analyst

 

Institutional Arrangements

The consultant shall work closely with the UNDP Philippines Results and Quality Team, Risk Management Advisor, Programme Teams, Impact Advisory Team, and Operations Team of the CO, and will be under the direct supervisions of the RBM Analyst.

 

Duration of Work

        The consultant will be engaged for 50 person-days spread over 4 months  (28 February to 30 June 2021). The schedule of deliverables and duration of work may be revised based on a mutually agreed timetable through an exchange of letters.  

Duty Station

        Home-based with the possibility of few meetings in the UNDP office with the UNDP Senior Management and Results and Quality Team.


Competencies

Competencies

Corporate Competencies

  • Demonstrates integrity by modeling the UN mission, vision, values, and ethical standards
  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability
  • Promotes UNDP’s agenda in meetings

Other Competencies

  • Ability to work in close collaboration with a group of national and international experts, to meet strict deadlines and plan the work according to priorities;
  • Demonstrates capacity to plan, organize, and execute effectively;
  • The initiative, good analytical skills, mature judgment, and ability to work under tight schedule while respecting deadlines achievement, ethics, and honesty;
  • Ability to establish effective working relations in a diverse environment
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Builds strong relationships with internal and external clients;
  • Demonstrated ability to function in a team environment and to deal with the complex multi-stakeholder environment
  • Good ability to use information and communication technologies as tools and resources;
  • Excellent written communication and presentation/public speaking skills focus on results, ability to interact productively in a teamwork environment


Required Skills and Experience

Professional Qualifications of Successful Individual Contractor

The successful individual contractor shall have the following minimum qualifications. Only those who will obtain a minimum of 70 out of 100 obtainable points will be shortlisted

Qualification

Points Obtainable (100 points)

Education

Bachelor’s degree in finance, business administration, public administration, development studies, social sciences, or related fields

(21 points for bachelor’s; 30 points for Masters)

 

30 points

Experience

At least seven years experience in programme oversight and programme finance

(35 points for 7 years; additional 5 points per additional year)

Any Experience in audit exercises, such as HACT audits, Country Office audits, and management audits (Plus 10 points)

50 points

At least 5 years experience with international organizations; experience with UN agencies and implementing guidelines and policies  an advantage;

(14 points for 5 years experience, additional point per additional year; additional 5 points for UN experience)

20 points

TOTAL

100 points

 

Scope of Price Proposal and Schedule of Payments

The contract price shall be an all-inclusive lump-sum amount regardless of extension of the herein specified duration. Payments shall be made upon submission and acceptance of outputs as specified in Part E.

Tranche

Percentage

Deliverables / Outputs

1

20%

Work Plan

2

30%

Progress report, including a list of documents reviewed and prepared

3

30%

Progress report, including a list of work plans reviewed and support provided to the conduct of HACT training to Implementing Partners and Responsible Parties

4

20%

Final report

 

Recommended Presentation of Offer

The following documents will be requested:

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  3. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

 

Offerors must upload in one (1) file the aforementioned documents.

Templates for a) P11 Personal History Form and b)  Offeror's Letter to UNDP Confirming Interest and Availability and Financial Proposal (Annex 2) are available through the link below. UNDP General Terms and Conditions for Individual Contractors  are also available:

http://gofile.me/6xdJm/bE9TCw8fU

Incomplete submission of required documents may result in disqualification.

Please see the deadline of submissions above.

In view of the volume of applications, UNDP receives, only shortlisted offerors will be notified.

 

Criteria for Selection of Best Offer

The criteria to be used is a combined scoring method, where the qualifications will be weighted 70% and combined with the price offer which will be weighted 30%.



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