Programme Associate. Gender Hub, Cox's Bazar



Advertised on behalf of :

Location : Cox's Bazar, BANGLADESH
Application Deadline :04-Mar-21 (Midnight New York, USA)
Time left :8d 10h 27m
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
15-Apr-2021
Duration of Initial Contract :One Year (extendable based on the performance evaluation and availability of fund)


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

As part of the Rohingya humanitarian response in Cox’s Bazar, Bangladesh, UN Women is establishing a “Gender Hub” with the objective of strengthening accountability of all humanitarian actors for gender equality and empowerment of Rohingya refugee and host community women and girls in line with the Inter-Agency Standing Committee (IASC) Policy on Gender Equality and Women’s Empowerment in Humanitarian Action and its Accountability Framework. The Gender Hub will be part of the Inter-Sector Coordination Group (ISCG) Secretariat and support humanitarian actors in Cox’s Bazar more effectively integrate gender equality and women’s empowerment including prevention, mitigation and response to gender-based violence and sexual exploitation and abuse into their programmes through systematic gender mainstreaming for better service delivery and empowerment outcomes for the Rohingya refugees and host community women and girls.

The Hub will build on ongoing efforts and expertise of the different gender and protection related coordination groups (Protection Working Group, Gender in Humanitarian Action Working Group, Gender-Based Violence sub-sector, Preventing Sexual Exploitation and Abuse network). It will offer integrated technical advisory support to sectors, humanitarian agencies, government and local partners to help them translate policies and commitments and various assessments and study recommendations on gender and women’s empowerment into tangible actions. It is a capacity development hub and deliver and manage training, facilitating reflection events, provide coaching for humanitarian workers and local counterparts engaged in the refugee response on gender awareness, sensitivity and gender equality, gender and diversity, gender and GBV mainstreaming that is contextualized to the local situation. The Gender Hub will also act as a knowledge management hub of assessments and research that will contribute to strengthening the knowledge and evidence-base for designing interventions that will have impact.

Reporting to the Gender Hub Manager, the Programme Associate will sit in the Gender Hub located in the Inter-Sector Coordination Group (ISCG) Secretariat and provide support to the staff and personnel of the Gender Hub in the development and implementation of effective programmes consistent with UN Women rules and regulations. S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the ISCG Secretariat staff and UN Women Sub-Office staff in Cox’s Bazar, and the operations and programme staff of the UN Women Country Office in Dhaka, and relevant technical specialists and advisors in UN Women Regional Office and HQs as required for resolving complex issues and exchange information.


Duties and Responsibilities

1. Provide administrative and logistical support to the formulation and management of Gender Hub activities

  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  • Provide guidance to the executing agencies and implementing partners on routine delivery and reporting of Gender Hub supported activities and finances;
  • Prepare information for the audit of Gender Hub activities and support implementation of audit recommendations;  
  • Prepare information for Gender Hub Manager for regular reporting to CO, RO, HQ.

2.  Provide administrative support to the financial management of the Gender Hub

  • Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial closure of a project;
  • Provide administrative support in monitoring budgets and the finances of activities; including the finalization of FACE forms;
  • Review financial reports; prepare non-PO vouchers for activities;
  • Prepare documents for payment for consultants and vendors, and liaise with Country Office for all payments
  • Maintain internal expenditures control system;
  • Create requisitions in Atlas for activities; register good receipts in Atlas;
  • Assist in the preparation and follow up of cost-recovery bills in Atlas.

3.   Provide administrative support to the Gender Hub

  • Undertake all logistical, administrative and financial arrangements for organization of meetings, workshops, events, and missions;
  • Provide inputs to the preparation of procurement plans for the Gender Hub and monitor their implementation;
  • Initiate procurement procedures for office and project equipment, supplies and services and liaise with Country Office for contract and PO issuance.
  • Support consultant recruitments, contract management and consultant management.
  • Make travel arrangements for the Gender Hub Team and consultants, including travel requisitions and claims;  
  • Assemble briefing materials and prepare power-point and other presentations;
  • Maintain filing system ensuring safekeeping of confidential materials, as necessary.

4.  Provide administrative support to building and maintaining partnerships

  • Prepare and maintain partner contact database;
  • Prepare public information materials and briefing packets;  
  • Organize, compile and process information from and for donors, RO/MCO/CO as inputs to various databases and documents.

5.  Facilitate knowledge building and knowledge sharing

  • Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
  • Provide administrative support to the organization of training for the office staff and partners on programme and operations related. issues.

Key Performance Indicators

  • Timely and accurate support to events, workshops, and missions;
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  • Timely recording of overall programme unit finances;
  • Timely and accurate tracking of data for CO management and donor purposes;
  • Quality maintenance of internal systems.


Competencies

Core Values:

  • Respect for Diversity;
  • Integrity;
  • Professionalism.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example

Functional Competencies

  • Good knowledge of programme management;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to create, edit and present information in clear and presentable formats;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Strong financial and budgeting skills;
  • Strong IT skills.


Required Skills and Experience

Education and certification:    

  • Completion of secondary education required;
  • Bachelor’s degree in Business or Public Administration or Business, Finance is an asset.

Experiences:  

  • At least 6 years of progressively responsible experience in administration or programme management/support, finance and procurement processes;
  • Experience in working in a computer environment using multiple office software packages;
  • Experience in the use of ATLAS is an asset;
  • Experience in supporting a team.

Language Requirements:    

  • Fluency in English and Bangla is required
  • Knowledge of the other UN official working language is an asset.

Application:

  • All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/en/about-us/employment;
  • Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.



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