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UNDP-GEF Terminal Evaluation International Consultant
|Application Deadline :||04-Mar-21 (Midnight New York, USA)|
|Time left :||8d 10h 47m|
|Additional Category :||Climate & Disaster Resilience|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||20 working days (home based 13-15 working days + evaluation mission 5-7 working days)|
|Expected Duration of Assignment :||16 weeks|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
In accordance with the United Nations Development Programme (UNDP) and the Global Environment Facility (GEF)’s Monitoring and Evaluation (M&E) policies and procedures, all full-sized UNDP- supported GEF-financed projects are required to undergo a Terminal Evaluation (TE) towards the end of the project. This Terms of Reference (ToR) sets out the expectations for the TE of the project titled Accelerating the Development and Commercialization of Fuel Cell Vehicles in China (PIMS #5349) implemented through the Ministry of Science and Technology of People’s Republic of China/UNDP China Office. The project started on the Project Document signature date (15 August 2016) and is in its 5th year of implementation plus a 12-month extension till end August 2021. The TE process must follow the guidance outlined in the document ‘Guidance For Conducting Terminal Evaluations of UNDP-Supported, GEF-Financed Projects’.
The Accelerating the Development and Commercialization of Fuel Cell Vehicles in China Project aims to facilitate commercialization of fuel cell vehicles (FCVs) in China. It will achieve this through a multi-pronged strategy that will enable China to (a) “leapfrog” in its FCV durability/performance improvements and cost reductions far beyond what would be achieved in the baseline scenario and (b) get many more FCVs on the road by end of project than would occur in the baseline scenario.
The strategy will consist of components covering the areas of: (1) FCV and FC technology improvement/cost reduction (raising technical abilities and international sourcing connections of China’s FCV manufacturers, raising technical abilities of its FCV component manufacturers, and demonstrating 109 FCVs across 4 demo cities); (2) hydrogen production and hydrogen refuelling stations (introducing in China renewable energy-based hydrogen production of substantial scale and demonstrating at least 4 hydrogen refuelling stations with varied business models); (3) policy (covering national FCV Roadmap, standards and certification, expedited approval processes, and stabilized and expanded incentive policies, including two policy pilots); (4) awareness and information dissemination (addressing the general public, government officials, etc. and ensuring replication); and (5) capacity building (covering FCV and hydrogen refuelling station O&M and the financial sector’s knowledge of and ability to assess investments and loans in FCV-related areas).
The TE report will assess the achievement of project results, realization of the project outcomes, and achievement of the project objective against what was expected to be achieved and draw lessons that not only improve the sustainability of benefits from this project, and aid in the overall enhancement of UNDP programming. The TE report promotes accountability and transparency and assesses the extent of project accomplishments.
Duties and Responsibilities
TE Approach & Methodology
The TE must provide evidence-based information that is credible, reliable and useful such as tangible outputs that the project is designed to deliver, as well as documents (e.g., reports, databases, etc.) for verifying and confirming the achievement of end-of-project targets, and for confirming the actual amounts of project funding (GEF and non-GEF) that were spent. The TE task force is comprised of 1 international and 1 national consultant, with the international consultant taking the lead in organizing the evaluation and drafting the report. The national consultant is expected to fully support the international consultant for completing the evaluation.
The TE team will review all relevant sources of information including documents prepared during the preparation phase (i.e. PIF, UNDP Social and Environmental Screening Procedure/SESP) the Project Document, project reports including annual PIRs, Mid-Term Evaluation (MTR) report, Project Appraisal Committee meeting minutes, project budget revisions, relevant lessons learned/reports, national strategic and legal documents, and any other materials that the team considers useful for this evidence-based evaluation. The TE team will review the baseline and midterm GEF focal area Core Indicators/Tracking Tools submitted to the GEF at the CEO endorsement and midterm stages and the terminal Core Indicators/Tracking Tools that must be completed before the TE field mission begins.
The TE team is expected to follow a participatory and consultative approach ensuring close engagement with the Project Team, government counterparts, Implementing Partners, the UNDP Country Office(s), the Regional Technical Advisors, direct beneficiaries, and other stakeholders.
Engagement of stakeholders is vital to a successful TE. Stakeholder involvement should include interviews with stakeholders who have project responsibilities, including but not limited to executing agencies, senior officials and task team/component leaders, key experts and consultants in the subject area, Project Board, project beneficiaries, academia, local government and CSOs, etc. Additionally, the TE team is expected to conduct field missions to the project demo cities such as Beijing, Shanghai, Zhengzhou, etc. including the following project sites i.e. bus operations companies, hydrogen refueling stations, vehicle OEMs etc.
The specific design and methodology for the TE should emerge from consultations between the TE team and the above-mentioned parties regarding what is appropriate and feasible for meeting the TE purpose and objectives and answering the evaluation questions, given limitations of budget, time and data. The TE team must, however, use gender-responsive methodologies and tools and ensure that gender equality and women’s empowerment, as well as other cross-cutting issues and SDGs are incorporated into the TE report.
The final methodological approach including interview schedule, field visits and data to be used in the evaluation should be clearly outlined in the inception report and be fully discussed and agreed between UNDP, stakeholders and the TE team. The methodologies of calculation needed for reporting against project indicators, if not specified clearly in the ProDoc, shall be determined jointly the UNDP Office(s), the IP, and expert(s) in this field.
The final TE report should describe the full TE approach taken and the rationale for the approach making explicit the underlying assumptions, challenges, strengths and weaknesses about the methods and approach of the evaluation.
Detailed Scope of the TE
The TE will assess project performance against expectations set out in the project’s Logical Framework/Results Framework (see TOR Annex A). The TE will assess results according to the criteria outlined in the Guidance for TEs of UNDP-supported GEF-financed Projects.
The Findings section of the TE report will cover the topics listed below. A full outline of the TE report’s content is provided in ToR Annex C. The asterisk “(*)” indicates criteria for which a rating is required.
Main Findings, Conclusions, Recommendations and Lessons Learned
The TE report will include an Evaluation Ratings Table, as shown in the ToR Annex.
Expected Outputs and Deliverables
The TE task force shall prepare and submit:
*The final TE report must be in English. If applicable, the Commissioning Unit may choose to arrange for a translation of the report into a language more widely shared by national stakeholders.
All final TE reports will be quality assessed by the UNDP Independent Evaluation Office (IEO). Details of the IEO’s quality assessment of decentralized evaluations can be found in Section 6 of the UNDP Evaluation Guidelines.
The principal responsibility for managing this TE resides with the Commissioning Unit. The Commissioning Unit for this project’s TE is UNDP China.
The Commissioning Unit will contract the consultants and ensure the timely provision of per diems and travel arrangements within the country for the TE team. The Project Team will be responsible for liaising with the TE team to provide all relevant documents, set up stakeholder interviews, and arrange field visits.
Duration of the Work
The total duration of the TE will be approximately 20 working days over a time period of 16 weeks starting 9 Mar 2021 and shall not exceed five months from when the TE team is hired. The tentative TE timeframe is as follows:
As a mission in China is required for the TE and in light of the concurrent pandemic, candidates that will be already based in China with disease control measures (i.e. mandatory quarantine, nucleic test etc.) completed close to the mission date will have a strong advantage in the selection process. Please make sure to clarify the relevant information in your application and technical proposals.
The date start of contract is 9 Mar 2021.
All related travel expenses will be covered and will be reimbursed as per UNDP rules and regulations upon submission of an F-10 claim form and supporting documents.
The consultant’s duty station/location for the contract duration is mainly home based with mission to Beijing and field visits to the pilot cities. Given that it may be impractical to conduct missions to all pilot cities (Beijing, Shanghai, Zhengzhou, Foshan, Yancheng, Zhangjiakou and Changshu), the TE task force and UNDP China shall jointly decide and select cities for the mission.
Required Skills and Experience
The TE team will consist of two independent consultants that will conduct the TE - one team leader (with international experience and exposure to projects and evaluations in other regions) and one team expert from China. The team leader will be mainly responsible for the overall design and writing of the TE report. The team expert will support the team leader in drafting the TE report, provide local industry insights, conduct researches in Chinese, work with the Project Team in developing the TE itinerary, etc.
As requested in the Guidance for Conducting Terminal Evaluations of UNDP-supported, GEF-financed Projects, the evaluator(s) cannot have participated in the project preparation, formulation and/or implementation (including the writing of the project document), must not have conducted this project’s Mid-Term Review and should not have a conflict of interest with the project’s related activities.
The selection of consultants will be aimed at maximizing the overall “team” qualities in the following areas:
The TE team will be held to the highest ethical standards and is required to sign a code of conduct upon acceptance of the assignment. This evaluation will be conducted in accordance with the principles outlined in the UNEG ‘Ethical Guidelines for Evaluation’. The evaluator must safeguard the rights and confidentiality of information providers, interviewees and stakeholders through measures to ensure compliance with legal and other relevant codes governing collection of data and reporting on data. The evaluator must also ensure security of collected information before and after the evaluation and protocols to ensure anonymity and confidentiality of sources of information where that is expected. The information knowledge and data gathered in the evaluation process must also be solely used for the evaluation and not for other uses without the express authorization of UNDP and partners.
Criteria for issuing the final payment of 80%
The Audit Trail includes responses to and justification for each comment listed.
All application materials should complete the application on the UNDP website. Incomplete applications will be excluded from further consideration.
The lump sum is fixed regardless of changes in the cost components.
The award of the contract will be made to the Individual Consultant who has obtained the highest Combined Score and has accepted UNDP’s General Terms and Conditions. Only those applications which are responsive and compliant will be evaluated. The offers will be evaluated using the “Combined Scoring method” where:
ToR Annex A: Project Logical/Results Framework
ToR Annex B: Project Information Package to be reviewed by TE team
ToR Annex C: Content of the TE report
(in addition to a descriptive assessment, all criteria marked with (*) must be given a rating)
4.1 Project Design/Formulation
ToR Annex D: Evaluation Criteria Matrix template
ToR Annex E: UNEG Code of Conduct for Evaluators
Independence entails the ability to evaluate without undue influence or pressure by any party (including the hiring unit) and providing evaluators with free access to information on the evaluation subject. Independence provides legitimacy to and ensures an objective perspective on evaluations. An independent evaluation reduces the potential for conflicts of interest which might arise with self-reported ratings by those involved in the management of the project being evaluated. Independence is one of ten general principles for evaluations (together with internationally agreed principles, goals and targets: utility, credibility, impartiality, ethics, transparency, human rights and gender equality, national evaluation capacities, and professionalism).
ToR Annex F: TE Rating Scales
ToR Annex G: TE Report Clearance Form
ToR Annex H: TE Audit Trail
To the comments received on (date) from the Terminal Evaluation of COMPREHENSIVE REDUCTION AND ELIMINATION OF PERSISTENT ORGANIC POLLUTANTS IN PAKISTAN” (UNDP Project PIMS # 4600)
The following comments were provided to the draft TE report; they are referenced by institution/organization (do not include the commentator’s name) and track change comment number (“#” column):
 Emission reductions of 132,707 tons CO2 by EOP are a combination of direct incremental net ERs (for 109 FCVs and 4 renewable energy based hydrogen production units) and indirect ERs (assuming total vehicles by EOP are 4,000 including original 109 and assuming an additional 12 renewable energy based hydrogen production units by EOP). Direct incremental net ERs total 15,287 tons, of which 9,365 tons are due to the 109 FCVs operating for 3.2 years (with baseline scenario subtracted out) and 5,922 tons are due to the four renewable energy based hydrogen production facilities operating for two years before EOP (with double counting for the portion of hydrogen used in the demo FCVs subtracted out). Indirect ERs by EOP total 117,420 tons, of which 108,537 tons are due to additional FCVs (891 of which come online by start of year 3 and another 1500 of which come online by start of year 4) and 8,883 tons are due to an additional 12 renewable energy based hydrogen production facilities (which come online by start of year four).
 Objective (Atlas output) monitored quarterly ERBM and annually in APR/PIR
 Projection based on production volume of 500 units for buses and 5,000 units for cars, vans, and trucks
 Projection based on production volume of 500 units for buses and 5,000 units for cars, vans, and trucks
 See ToR Annex F for rating scales.