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International Consultant-Terminal Evaluation
|Application Deadline :||05-Mar-21 (Midnight New York, USA)|
|Time left :||9d 10h 28m|
|Additional Category :||Sustainable Development and Poverty Reduction|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||3 months|
|Expected Duration of Assignment :||3 months|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
In accordance with UNDP and GEF M&E policies and procedures, all full- and medium-sized UNDP-supported GEF-financed projects are required to undergo a Terminal Evaluation (TE) at the end of the project. This Terms of Reference (ToR) sets out the expectations for the TE of the full-sized project titled UPOPs Reduction through BAT/BEP and PPP-based Industry Chain Management in Secondary Copper Production Sector in China (PIMS #5383) implemented through the FECO/Ministry of Ecology and Environment of China. The project started on the 3rd August 2016 and is in its 5 year of implementation. The TE process must follow the guidance outlined in the document ‘Guidance For Conducting Terminal Evaluations of UNDP-Supported, GEF-Financed Projects’ http://web.undp.org/evaluation/guideline/documents/GEF/TE_GuidanceforUNDP-supportedGEF-financedProjects.pdf
The project will achieve its objectives through the introduction and demonstration of BAT/BEP technologies and sound process control, to increase China’s capability in meeting its obligations under the Stockholm Convention. The overall project strategy is to blend GEF funding into the overall national secondary copper production management system development process to address the issues and barriers, specifically ensuring that international best practice experience and technology options are considered. At the macro level, it will take in international experience to develop and improve the national management and supervision system for the secondary copper production sector. National technical standards will be adopted and implemented, particularly on UPOPs emission. Public awareness activities will be conducted to promote implementation of full process UPOPs reduction system. Through demonstration activities at two selected locations in Jiangxi Province and actions to be taken at selected enterprises, pre-treatment, smelting, alloying, casting, electrolysis, gas treatment and fly ash disposal will be conducted in an environmentally sound manner utilizing demonstrated BAT/BEP that will result in achieving reduction of UPOPs release.
In detail, the project will achieve reduction of UPOPs release through four comprehensive and targeted components. The project as outlined is structured with four components:
Component 1 will support the development and improvement of regulatory framework, strengthen institutional and management capacities, and enhance coordination with other multilateral environmental conventions;
Component 2 covers the development of the required infrastructure and the demonstration of BAT/BEP technologies and PPP-based industry chain management with the UNDP-GEF support focused on introduction of international technology;
Component 3 will develop a national replication plan of BAT/BEP for the secondary copper smelting industry on the demonstration results and experience gained, with PPP joint governance and management structure established;
Component 4 supports the monitoring and evaluation of the project and dissemination of experience and lessons learned, something that is seen as useful for other developing countries dealing with the issue globally. In addition; project management capacity will be strengthened to achieve implementation effectiveness and efficiency.
The TE report will assess the achievement of project results against what was expected to be achieved, and draw lessons that can both improve the sustainability of benefits from this project, and aid in the overall enhancement of UNDP programming. The TE report promotes accountability and transparency, and assesses the extent of project accomplishments.
Duties and Responsibilities
The TE will be conducted according to the guidance, rules and procedures established by UNDP and GEF as reflected in the UNDP Evaluation Guidance for GEF Financed Projects. The objectives of the evaluation are to assess the achievement of project results, and to draw lessons that can both improve the sustainability of benefits from this project, and aid in the overall enhancement of UNDP programming.
TE Approach & Methodology
The TE must provide evidence-based information that is credible, reliable and useful.
The TE team will review all relevant sources of information including documents prepared during the preparation phase (i.e. PIF, UNDP Initiation Plan, UNDP Social and Environmental Screening Procedure/SESP) the Project Document, project reports including annual PIRs, project budget revisions, lesson learned reports, national strategic and legal documents, and any other materials that the team considers useful for this evidence-based evaluation. The TE team will review the baseline and midterm GEF focal area Core Indicators/Tracking Tools submitted to the GEF at the CEO endorsement and midterm stages and the terminal Core Indicators/Tracking Tools that must be completed before the TE field mission begins.
The TE team is expected to follow a participatory and consultative approach ensuring close engagement with the Project Team, government counterparts (the GEF Operational Focal Point), Implementing Partners, the UNDP Country Office(s), the Regional Technical Advisors, direct beneficiaries and other stakeholders.
Engagement of stakeholders is vital to a successful TE. Stakeholder involvement should include interviews with stakeholders who have project responsibilities, including but not limited to the Implementing Partner, Local PMO and the demonstration enterprises; executing agencies, senior officials and task team/component leaders, key experts and consultants in the subject area, Project Board, project beneficiaries, academia, local government and CSOs, etc.
Considering the COVID outbreak, evaluation will take place through virtual interviews.
The specific design and methodology for the TE should emerge from consultations between the TE team and the above-mentioned parties regarding what is appropriate and feasible for meeting the TE purpose and objectives and answering the evaluation questions, given limitations of budget, time and data. The TE team must, however, use gender-responsive methodologies and tools and ensure that gender equality and women’s empowerment, as well as other cross-cutting issues and SDGs are incorporated into the TE report.
The final methodological approach including interview schedule, field visits and data to be used in the evaluation should be clearly outlined in the inception report and be fully discussed and agreed between UNDP, stakeholders and the TE team.
The final TE report should describe the full TE approach taken and the rationale for the approach making explicit the underlying assumptions, challenges, strengths and weaknesses about the methods and approach of the evaluation.
As of 11 March 2020, the World Health Organization (WHO) declared COVID-19 a global pandemic as the new coronavirus rapidly spread to all regions of the world. Travel to the country has been restricted. If it is not possible to travel to or within the country for the TE mission then the TE team should develop a methodology that takes this into account the conduct of the TE virtually and remotely, including the use of remote interview methods and extended desk reviews, data analysis, surveys and evaluation questionnaires. This should be detailed in the TE Inception Report and agreed with the Commissioning Unit.
If all or part of the TE is to be carried out virtually then consideration should be taken for stakeholder availability, ability or willingness to be interviewed remotely. In addition, their accessibility to the internet/computer may be an issue as many government and national counterparts may be working from home. These limitations must be reflected in the final TE report.
If a data collection/field mission is not possible then remote interviews may be undertaken through telephone or online (skype, zoom etc.). International consultants can work remotely with national evaluator support in the field if it is safe for them to operate and travel. No stakeholders, consultants or UNDP staff should be put in harm’s way and safety is the key priority.
A short validation mission may be considered if it is confirmed to be safe for staff, consultants, stakeholders and if such a mission is possible within the TE schedule. Equally, qualified and independent national consultants can be hired to undertake the TE and interviews in country as long as it is safe to do so.
Detailed Scope of the TE
The TE will assess project performance against expectations set out in the project’s Logical Framework/Results Framework (see TOR Annex A). The TE will assess results according to the criteria outlined in the Guidance for TEs of UNDP-supported GEF-financed Projects (http://web.undp.org/evaluation/guideline/documents/GEF/TE_GuidanceforUNDP-supportedGEF-financedProjects.pdf
The Findings section of the TE report will cover the topics listed below.
A full outline of the TE report’s content is provided in ToR Annex C.
The asterisk “(*)” indicates criteria for which a rating is required.
Main Findings, Conclusions, Recommendations and Lessons Learned
The TE report will include an Evaluation Ratings Table, as shown in the ToR Annex.
Expected Outputs and Deliverables
The TE consultant/team shall prepare and submit:
*The final TE report must be in English. If applicable, the Commissioning Unit may choose to arrange for a translation of the report into a language more widely shared by national stakeholders.
All final TE reports will be quality assessed by the UNDP Independent Evaluation Office (IEO). Details of the IEO’s quality assessment of decentralized evaluations can be found in Section 6 of the UNDP Evaluation Guidelines.
The principal responsibility for managing the TE resides with the Commissioning Unit. The Commissioning Unit for this project’s TE is UNDP Country Office in China.
The Commissioning Unit will contract the consultants and ensure the timely provision of per diems and travel arrangements within the country for the TE team. The Project Team will be responsible for liaising with the TE team to provide all relevant documents, set up stakeholder interviews, and arrange field visits.
Duration of the Work
The total duration of the TE will be approximately (average 25-35 working days) over a time period of (12 of weeks) starting 19 March 2021 and shall not exceed five months from when the TE team is hired. The tentative TE timeframe is as follows:
The expected date start date of contract is 19 March 2021.
Required Skills and Experience
A team of two independent evaluators will conduct the TE – one team leader (with experience and exposure to projects and evaluations in other regions) and one team expert, usually from the country of the project. The team leader will be responsible for the overall design and writing of the TE report, etc. The team expert will assess emerging trends with respect to regulatory frameworks, budget allocations, capacity building, work with the Project Team in developing the TE itinerary, etc.
The evaluator(s) cannot have participated in the project preparation, formulation and/or implementation (including the writing of the project document), must not have conducted this project’s Mid-Term Review and should not have a conflict of interest with the project’s related activities.
The selection of evaluators will be aimed at maximizing the overall “team” qualities in the following areas:
The TE team will be held to the highest ethical standards and is required to sign a code of conduct upon acceptance of the assignment. This evaluation will be conducted in accordance with the principles outlined in the UNEG ‘Ethical Guidelines for Evaluation’. The evaluator must safeguard the rights and confidentiality of information providers, interviewees and stakeholders through measures to ensure compliance with legal and other relevant codes governing collection of data and reporting on data. The evaluator must also ensure security of collected information before and after the evaluation and protocols to ensure anonymity and confidentiality of sources of information where that is expected. The information knowledge and data gathered in the evaluation process must also be solely used for the evaluation and not for other uses without the express authorization of UNDP and partners.
Criteria for issuing the final payment of 40%
In line with the UNDP’s financial regulations, when determined by the Commissioning Unit and/or the consultant that a deliverable or service cannot be satisfactorily completed due to the impact of COVID-19 and limitations to the TE, that deliverable or service will not be paid.
Due to the current COVID-19 situation and its implications, a partial payment may be considered if the consultant invested time towards the deliverable but was unable to complete to circumstances beyond his/her control.
Scope of Price Proposal and Schedule of Payments
All application materials should be submitted online through the link attached in the advertisement by 5 March 2021 Incomplete applications will be excluded from further consideration.
Criteria for Selection of the Best Offer
Only those applications which are responsive and compliant will be evaluated. Offers will be evaluated according to the Combined Scoring method – where the educational background and experience on similar assignments will be weighted at 70% and the price proposal will weigh as 30% of the total scoring. The applicant receiving the Highest Combined Score that has also accepted UNDP’s General Terms and Conditions will be awarded the contract.
Annexes to the TE ToR
ToR Annex A: Project Logical/Results Framework
ToR Annex B: Project Information Package to be reviewed by TE team
ToR Annex C: Content of the TE report
(in addition to a descriptive assessment, all criteria marked with (*) must be given a rating)
4.1 Project Design/Formulation
ToR Annex D: Evaluation Criteria Matrix template
NOTE: Include COVID-19 specific questions, as needed.
ToR Annex E: UNEG Code of Conduct for Evaluators
Independence entails the ability to evaluate without undue influence or pressure by any party (including the hiring unit) and providing evaluators with free access to information on the evaluation subject. Independence provides legitimacy to and ensures an objective perspective on evaluations. An independent evaluation reduces the potential for conflicts of interest which might arise with self-reported ratings by those involved in the management of the project being evaluated. Independence is one of ten general principles for evaluations (together with internationally agreed principles, goals and targets: utility, credibility, impartiality, ethics, transparency, human rights and gender equality, national evaluation capacities, and professionalism).
ToR Annex F: TE Rating Scales & Evaluation Ratings Table
ToR Annex G: TE Report Clearance Form
ToR Annex H: TE Audit Trail
The following is a template for the TE Team to show how the received comments on the draft TE report have (or have not) been incorporated into the final TE report. This Audit Trail should be listed as an annex in the final TE report but not attached to the report file.
To the comments received on (date) from the Terminal Evaluation of (project name) (UNDP Project PIMS #)
The following comments were provided to the draft TE report; they are referenced by institution/organization (do not include the commentator’s name) and track change comment number (“#” column):
 See ToR Annex F for rating scales.
 Outcomes, Effectiveness, Efficiency, M&E, I&E Execution, Relevance are rated on a 6-point rating scale: 6 = Highly Satisfactory (HS), 5 = Satisfactory (S), 4 = Moderately Satisfactory (MS), 3 = Moderately Unsatisfactory (MU), 2 = Unsatisfactory (U), 1 = Highly Unsatisfactory (HU). Sustainability is rated on a 4-point scale: 4 = Likely (L), 3 = Moderately Likely (ML), 2 = Moderately Unlikely (MU), 1 = Unlikely (U)
Inception report content
 Annex 2 outlines different data collection methods.
UNDP management response template
[Name of the Evaluation] Date:
Prepared by: Position: Unit/Bureau:
Cleared by: Position: Unit/Bureau:
Input into and update in ERC: Position: Unit/Bureau:
* Status of implementation is tracked electronically in the ERC database.