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2202 National Expert - Final Project Evaluation
|Location :||Belgrade, SERBIA|
|Application Deadline :||28-Mar-21 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Duration of Initial Contract :||30 working days (April- June 2021)|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Western Balkan region is characterized by a divisive and polarizing rhetorical landscape and continues to witness a youth “brain drain”. Those young people that remain continue to experience the legacies of the past, living in segregated ethnic majority areas, and often in segregated schools, with no direct memory of joint peaceful coexistence. Many young people have not traveled within the region, and others have not visited their own major cities. Some see youth, with the inter-generational transfer of traumas and constructed nationalistic narratives, more hardened in their identity and their views of the ‘other.(1) Young people have little exposure to positive interaction and dialogue with people of different backgrounds, and are impacted by divisive narratives and stereotypes passed on from one generation to another, and in the media.
At the same time, there is a plethora of young activists and peacebuilders in the region who work for creating more peaceful, just and inclusive societies. These young people are reaching out to their peers and building live or virtual relationships across ethnic lines. However, they are not immune to divisive narratives and hate speech, which tends to be pervasive offline and in online platforms. Moreover, lacking sufficient representation, young people’s voices in public discussions and decision-making are not heard enough. As such, youth trying to be and work towards positive change did and are in need of support.
There have been good opportunities though, to work and support youth activism in the region, in peacebuilding, reconciliation and social cohesion processes. Emerging from the Berlin Process, a political dialogue supported by several EU Member States and the WB6, the Regional Youth Cooperation Office (RYCO) was established in 2016. RYCO, is an independently functioning institutional mechanism, founded by the Western Balkans 6 participants (WB 6): Albania, Bosnia and Herzegovina, Kosovo* (2), Montenegro, North Macedonia and Serbia, aiming to promote the spirit of reconciliation and cooperation between the youth in the region through youth exchange programs. The Agreement on establishment of RYCO was signed by the WB 6 Prime Ministers on WB Summit held in Paris, on 4 July 2016. RYCO as an unique institution in the Western Balkan region, is endorsed by governments, CSOs and youth representatives (who also sit on its Governing Board) in WB region and promotes diversity and democratic values, fostering reconciliation and remembrance and intercultural mobility, through supporting and funding projects which bring youth of the region together. The institution has its Head Office (HO) in Albania and through its six Local Branch Offices (LBOs), has a presence in Albania, Bosnia and Herzegovina, Kosovo, Montenegro, North Macedonia and Serbia.
In this context, with the UNPBF financial support amounting of USD 2,999,745, the UN-joint project ”Supporting the Western Balkan's collective leadership on reconciliation: building capacity and momentum for Regional Youth, Cooperation Office-RYCO” was implemented by three UN agencies (UNDP, UNICEF and UNFPA), having UNDP acting as the lead of this initiative and RYCO acting as the implementing partner. The project is managed by the UN agencies in Albania, while it has a regional character. Due to the partnership with RYCO as well as the cooperation with UN agencies in the WB6 region, the project is implemented in the WB6 region, including - Albania, Bosnia and Herzegovina, Kosovo, Montenegro, North Macedonia and Serbia. The project commenced in 7th November 2018 and will be closed on 7th May 2021.
The project aims to improve the Social Cohesion and Reconciliation across the Western Balkan, as measured by increasing embracing of diversity, attitudes of tolerance and reduced prejudice and discrimination by youth is enhanced. To achieve this goal, the project is supporting RYCO to work in partnership with civil society, education systems and schools, grassroots organizations, youth institutions and youth in general for the consolidation of RYCO as a regionally owned mechanism with the capacity to promote reconciliation, mobility, diversity, democratic values, participation, active citizenship and intercultural learning. The project supports RYCO as a new institution operating in a volatile environment, to:
The project has targeted youth (3), youth organizations and schools in WB6, as well as RYCO, and is implementing diverse activities along three main outputs:
Output 1: Capacities of schools to access and use RYCOs resources to undertake intercultural dialogue in the WB6 will be strengthened. The project contributes towards enhancing the regional cooperation among youth institutions (mainly schools) and increase the introduction and use of topics on intercultural learning such as peace building and conflict resolution. The project enables sharing the best practices on inclusive education and peacebuilding transformative pedagogies, facilitates school exchanges and increase the capacities of schools to embrace the above principles.
Output 2: Capacities of youth groups and grassroots organizations to access and use RYCOs resources to engage in peacebuilding and social cohesion activities in the WB6 will be strengthened. RYCO is supported to increase its reach out to grassroots organizations and youth in the region, and to ensure that young people with fewest opportunities have access and participate in reconciliation processes and benefit from opportunities provided by RYCO. Empowerment of young girls are having a special focus in the activities under this component. The project is enhancing the important role that young women should adopt in the peacebuilding process including empowering young girls to equally participate in peace building and become decision makers and actors in all areas. The project activities also sensitize young male actors in accepting girls as equal partners in peacekeeping and peacebuilding processes. Mainstreaming gender in trainings conducted by the project have included among other topics, codes of conduct and response to gender-based violence. Promoting tolerance and understanding within and out of marginalized groups through communication channels are helping to address the conflict-related issues that these groups face as a result of the tensions in society, which add up to their unfavorable discriminatory situation. It is also contributing to increasing tolerance towards groups/ethnicities seen as different further away, and thereby, contribute to peace and reconciliation.
Output 3: RYCOs capacities to enhance sustainable regional cooperation, peacebuilding and reconciliation amongst youth, through its small grants’ facility will be strengthened. Being a new institution and operating in a volatile environment, RYCO is being supported to strengthen its internal capacities and systems and be enabled to achieve its mission. Considering that one of RYCO’s main tools to achieve its mission is through financial support to regional projects and initiatives, its grant facility system is being upgraded and strengthened through a tailor-made approach. RYCO is being equipped with effective tools to Monitoring and Evaluation, making it possible for it to measure the impact of its interventions. Finally, RYCO is being supported with an increase of human resources, especially in view of its Monitoring and Evaluation of activities designed to achieve its mission in the WB6 region.
Output 4: Opportunities for youth from diverse backgrounds to identify common peace and security priorities and enter in constructive dialogue with their peers across divides will be created, confidence in and dialogue with decision-makers will be enhanced, and youth capacities to become actors for change will be strengthened. Under this heading, the project is conducting a youth-led action research and is making available regionally comparable, youth-focused conflict analysis and evidence base on youth perceptions on sustaining peace. The project is providing trainings for youth on peacebuilding, leadership and advocacy and national and regional policy consultations. Moreover, RYCO, PBF projects and other peacebuilding actors’ evidence-base to engage young women and young men from diverse backgrounds to advocate for peace and social cohesion and participate in policy dialogues are aimed to be enhanced.
(1) Youth Study Southeast Europe 2018/2019, Friedrich Ebert Stiftung.
(2) *For the UN, all references to Kosovo shall be understood in the context of Security Council Resolution 1244 (1999).?
For RYCO, this designation is without prejudice to positions on status, and is in line with Security Council Resolution 1244 and the ICJ Opinion on the Kosovo Declaration of Independence.
(3) Defined for the purposes of this intervention within the scope of adolescents (14-18 y/a) and youth (18-30 y/a), in accordance with UNICEF standards and official youth strategies of the participating countries.
Duties and Responsibilities
The general objective of the assignment is to contribute to the conduct a final evaluation of the project outcome in terms of its Relevance, Impact, Effectiveness, Efficiency, Sustainability and Gender perspective and against the project-level theory of change. To that, a team of experts will be composed, consisting on one international lead evaluation consultant and six national evaluation consultants, selected across the WB6 region, including Albania, Kosovo, Montenegro, North Macedonia, Serbia and Bosnia and Hercegovina.
Below are listed the key Evaluation Questions, to guide the evaluation, based on the Organisation for Economic Co-operation and Development, Development Assistance Committee (OECD-DAC) evaluation criteria. The list of questions is not exhaustive and therefore the team of experts under the supervision and guidance of the lead international expert, are expected to adjust the list and submit it as part of the Inception Report. The final list of questions and the evaluation methodology will be discussed and be agreed with the UN project team and UNPBF.
The evaluation shall document the learning and positive examples and provide recommendations to enable the UN implementing agencies (UNDP-UNFPA-UNICEF), the project implementing partner RYCO, the UNPBF and other stakeholders to draw on positive lessons and models/examples, for future similar interventions. The evaluation will also highlight areas where the project performed less effectively than anticipated, the rationale behind that, and the related recommendations to be considered in similar future interventions.
Given the regional character of the project, the evaluation methodology shall be equally applicable across the WB6, including Kosovo, North Macedonia, Albania, Montenegro, Bosnia and Hercegovina and Serbia. The evaluation shall document learning, positive examples and provide recommendations that reflect the regional perspective of the project, but it shall consider that the learning, positive examples and challenges could be also country specific. Therefore, the evaluation shall provide, wherever relevant, the country specific recommendations, alongside the general recommendations that are relevant to the regional character of the project.
The evaluation should provide an overview of key peacebuilding recommendations that are appropriately tailored to specific actors. They should be articulated clearly so that they can be used for any future programming needs.
The national evaluation expert, will act as the member of the evaluation team, consisting of the international lead evaluation expert and six national evaluation experts selected across WB6 region, including Kosovo, North Macedonia, Albania, Montenegro, Bosnia and Hercegovina and Serbia. National evaluation experts will work under the guidance and will support the lead international evaluation expert in all evaluation stages. Each national evaluation expert will support the lead international evaluation expert, primarily with the evaluation aspects/activities that relate to his/her country of residence and whenever needed, provide his/her feedback and input to the team of evaluators for regional dimension of the project evaluation.
Under the guidance of the lead international evaluation expert, who will be closely consulting with the UN project team, UNPBF and RYCO, the national evaluation expert in Serbia, will be responsible to:
- Contribute in developing the methodological approach of the evaluation and the workplan including realistic timelines. The evaluation methodology evaluation questions and questionaries for different interviews, shall be refined based in the indicative list of questions listed above;
- Contribute to developing the inception report, which will be submitted by the lead international evaluation expert. The inception report shall be reviewed, commented and approved by UN project team and UNPBF before starting with collection of information from stakeholders;
- Collect the information, from project stakeholders and beneficiaries in Serbia, which include but are not limited to the:
Key stakeholders, those involved in the implementation, project beneficiaries should be involved in the evaluation process.
In addition, the team of national evaluation experts, under the guidance of the lead international evaluation expert, shall also consider the below points:
The national evaluation expert in Serbia will work under the guidance of the Lead International Evaluation Expert. The latter is responsible to consult and receive guidance from UNPBF, UN project team and project implementing partner, RYCO. The UN project team will provide administrative and logistical support as needed.
Methodology and Approach
The evaluation shall include the following stages:
Conducting the Desk Review Phase; - A file with all documents relevant for the desk review will be provided upon signature of the contract to the lead international evaluation consultant and the national evaluation consultants. The desk review tasks will be distributed to national consultants from the lead international consultant, in order to enable the evaluation team to conduct a comprehensive desk review of relevant project-related documents, and embrace the respective country perspective and the regional perspective of work conducted in the project, as well as the context in which the project was implemented.
Support the lead international evaluation expert and contribute in conceptualisation of the methodological approach of the evaluation: - under the guidance of the lead international evaluation expert, the national consultant may employ any relevant and appropriate quantitative or qualitative methods deemed appropriate to conduct the project final evaluation. Methods should include desk review of documents; interviews with stakeholders, partners, and beneficiaries; (virtual) field visits; use of questionnaires or surveys, etc. However, a combination of primary and secondary, as well as qualitative and quantitative data should be used. The lead international evaluation expert is responsible to coordinate the work with national consultants and to task them in getting inputs from national key stakeholders, if necessary and relevant. Through the guidance of the lead international evaluation consultant, the national consultants will support in revising the methodological approach as per the feedback provided by UN project team, UNPBF and RYCO.
Contribute and support the lead international consultant to draft the inception report. The inception report shall include the list of interview questions and interviewees to be conducted. It also shall include:
The Inception Report should be conflict-sensitive and include a list of key risks, limitations and risk management strategies for the evaluation, particularly under the constraints presented by the COVID-19 pandemic. The inception report should make clear how it will reach project beneficiaries and involved actors in the WB6 region.
The responsibility to submit the inception report remains with the lead international evaluation expert and to receive feedback and clearance from UN project team (UNDP, UNFPA and UNICEF) and UNPBF. RYCO will also be consulted, before UN team will clear the list of questions and interviews. Coordination with RYCO will be cared by UNDP. Comments provided for the inception report, will be worked through by the evaluation team, under the guidance of the lead international evaluation expert.
Data collection phase shall commence after the inception report is approved by the UN project team and UNPBF.
Under the guidance of the lead national evaluation expert and in coordination with the UN project team, conduct the Field Visits in Serbia (virtual format or wherever covid-19 restriction measures allow, face to face); - a detailed list of stakeholders and their contacts will be provided to evaluation team upon signature of the contracts. The number of field visits in Serbia and the methodology for their conduction will be tasked to the national consultant, by the international evaluation expert in consultation with UN project team. The schedule for interviews in Serbia shall be prepared with the international lead evaluator and will be submitted to UN project team for feedback. UN project team will provide the relevant contacts and, wherever necessary will facilitate the organisation of meetings and interviews. The list of stakeholders in Serbia includes, but is not limited to, the UN project team, RYCO team in HO and LBO in Serbia, representatives of youth networks involved in the project that are located in Serbia, representatives of RYCO grant beneficiaries in Serbia, representatives of Serbia high schools’ beneficiary in this project. The lead international evaluation expert will to participate in those meetings and interviews which will be run in English and in virtual mode, while national evaluator is expected to run the meetings and interviews in local language/s, whenever stakeholders are not proficient in English language and face to face wherever the covid-19 restriction measures allow for this modality. National evaluator will feed the lead evaluator afterwards, with information from the meetings/interviews which will be run in local language/s, following the form and template agreed with the lead evaluator.
Once the field visits are completed, the lead evaluation expert, with inputs from his/her team of national evaluators, will develop and present the preliminary findings of the evaluation to UN project team, UNPBF and RYCO. The national evaluation expert in Serbia is expected to support the lead evaluation expert in preparing and presenting the preliminary findings of the evaluation to UN project team, UNPBF and RYCO.
1st Draft Report; - contribute to the development of the first draft evaluation report. The responsibility for the submission of the draft evaluation report to UN project team, and UNPBF remains with the lead international evaluation expert. UN project team, and UNPBF will provide their feedback to the evaluation team through the international lead evaluation expert. The draft evaluation report must include, but not necessarily be limited to, the following:
Final report - Based on the draft report and the comments provided by UNDP-UNFPA-UNICEF, UNPBF and RYCO, the national evaluation expert will support the lead international evaluation expert and contribute to the production of the final report. The final report provides the complete content of the report as per the main outline proposed above. The final report must be approved by both the Project Coordinator (in consultation with UN project team) and the UNPBF.
Considering COVID-19 pandemic challenges and constraints, especially when field missions are restricted, the evaluation team is expected to utilise remote data collection methods and ensure that a robust and utilization-focused methodology is implemented.
The suggested methodology should be compatible with the OECD DAC evaluation criteria and UNDG Guidance. http://www.oecd.org/dac/conflict-fragility-resilience/publications/4312151e.pdf
The final evaluation will be conducted in accordance with the principles outlined in the UNEG ‘Ethical Guidelines for Evaluation.’ The International Consultant must address any critical issues in the design and implementation of the evaluation, including evaluation ethics and procedures to safeguard the rights and confidentiality of information providers; for example: measures to ensure compliance with legal codes governing areas such as provisions to collect and report data, particularly permissions needed to interview or obtain information about children and young people; provisions to store and maintain the security of collected information; and protocols to ensure anonymity and confidentiality.
Deliverables and timeline
Specific tasks include the following with the timelines indicated:
Ability to adapt solutions and proposals to specificities of client organizations
Required Skills and Experience
Qualified and interested candidates are asked to submit their applications via UNDP Web site: UNDP in Serbia under section “Jobs” no later than 19 March 2021.
Application should include:
In order to apply please merge above listed documents into a single PDF file. The system does not allow for more than one attachment to be uploaded.
Any request for clarification must be sent by standard electronic communication to the e-mail email@example.com. The procuring UNDP entity will respond by standard electronic mail and will send response, including an explanation of the query without identifying the source of inquiry, to all consultants.
The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).
All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
1. Cumulative analysis
When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weight; 70%
* Financial Criteria weight; 30%
Only candidates obtaining a minimum of 49 points would be considered for the Financial Evaluation.
A desk review of the offers received within the deadline for submission, will be conducted to assess them against the evaluation criteria below.
Engagement of Government Officials and Employees
(i) A “No-objection” letter in respect of the individual is received from the Government employing him/her, and;
(ii) The individual must provide an official documentation from his/her employer formally certifying his or her status as being on “official leave without pay” for the duration of the IC.
UNDP recognizes the possibility that there are situations when the Government entity employing the individual that UNDP wishes to engage is one that allows its employees to receive external short-term consultancy assignments (including but not limited to research institutions, state-owned colleges/universities, etc.), whereby a status of “on-leave-without-pay” is not required. Under such circumstance, the individual entering into an IC with UNDP must still provide a “No-objection” letter from the Government employing him/her. The “no objection” letter required under (i) above must also state that the employer formally certifies that their employees are allowed to receive short-term consultancy assignment from another entity without being on “leave-without-pay” status, and include any conditions and restrictions on granting such permission, if any. The said document may be obtained by, and put on record of, UNDP, in lieu of the document (ii) listed above.