Background

The Philippines is the third most disaster-prone and fifth most exposed to climate change impacts globally. Climate change is exacerbating the impacts of weather-related events in the Philippines. With 7,000+ islands and major coastal population centres, it is highly exposed to rising sea levels and extreme weather events, and associated storm surges and flooding.

The Philippines is one of the fastest growing economies in Southeast Asia and plays an important role in the stability of the region. Environmental degradation and more frequent climatic events are likely to be key political, economic, and security disrupters over the longer term. Humanitarian crises can undermine growth, reverse development gains, increase poverty, and cause instability that can last for decades.

The nexus between gender equity, disability, and social inclusion (GEDSI), disaster risk reduction and management (DRRM), and climate change adaptation (CCA) is a well-established human development issue. Climate change and inequality interlink to create a vicious vulnerability-poverty cycle. Socio-economic inequalities are a key determinant in the disproportionate adverse effects of climate hazards on marginalized people and these impacts in turn create greater inequality and marginalisation. At the same time, disasters and conflict are integrally linked to the broader national development context in which they occur and can contribute to each other by making a situation better or worse.

The Government of Australia (GOA), through the Department of Foreign Affairs and Trade (DFAT), is investing AUD18 million in the Strengthening Institutions and Empowering Localities Against Disasters and Climate Change (SHIELD) Program to support the Government of the Philippines (GPH) in building institutional and community resilience to climate change and natural hazards. The program will run for at least six years and will be implemented by the United Nations Development Programme (UNDP), together with consortium partners (UN Habitat, Philippine Business for Social Progress, National Resilience Council, and the Consortium of Bangsamoro Civil Society).

The goal of the SHIELD Program is to make all people in target communities safer and more resilient to the impacts of natural hazard events and climate change. This will be realized by achieving three inter-dependent outcomes/components:

Component 1: Government, private sector, and civil society stakeholders in targeted local government units (LGUs) are collaborating to unlock funding and implementing informed and inclusive resilience actions. (LGU DRRM/CCA Resiliency Resourcing & Implementation)

Component 2: Relevant national government agencies (NGAs) are prioritizing action on local climate and disaster resilience. (Policy Engagement)

Component 3: Philippine scientific agencies are producing tailored and accessible information for local resilience action. (Science to Practice)

The SHIELD Program Initiation Plan (PIP) has been developed, which outlines the outputs and activities as part of the project’s inception phase and preparation of the full Project Document (ProDoc) for the SHIELD Program.

The SHIELD PIP has the following outputs:

Output 1: Technical Reports Completed

• Updating of the initial SHIELD Political Economy Analysis conducted by the design team
• Updating of the initial SHIELD Gender, Equality, Disability and Social Inclusion (GEDSI) Analysis conducted by the design team
• Validation and capacity assessment of the initial SHIELD Priority Sites identified in the design document
• Identification of entry points for COVID-19 Recovery and adjustments in implementation strategy
• Environmental and Social Safeguard Assessments
• Humanitarian, Development, and Peace Nexus Analysis for BARMM
• Initial Scoping Plans/Timelines for Component 3 (Science to Practice)

Output 2: Project Document (ProDoc) and Mandatory Annexes Prepared and Approved

• Validation of the initial Theory of Change developed by the design team
• Results Framework
• Monitoring, Evaluation, and Learning (MEL) Plan and Budget
• Stakeholder Engagement Plan
• Knowledge Management Plan
• Gender, Disability, and Social Inclusion (GEDSI) Action Plan and Budget
• Social and Environmental Standards
• Project Management Arrangements
• Financial and Procurement Plan

Output 3: Validation Workshop, Local Project Appraisal Committee (LPAC) Review and Report

Output 4: Supported Response, Recovery and Resilience-Building in Disaster-Affected Areas

• Support to local post-disaster needs assessment and planning efforts
• Interventions to support recovery and resilience-building

The Initiation Plan Team (IPT) will be composed of the following:

• Team Leader/CC-DRR Specialist
• Project Development Associate
• Project Assistant

The IPT will also require technical expertise on the following areas:

• Stakeholder Engagement
• Gender, Disability and Social Inclusion (GEDSI)
• Social and Environmental Safeguards
• Monitoring, Evaluation, and Learning (MEL)
• Political Economy
• Humanitarian, Development, and Peace Nexus

The Team Leader/CC-DRR Specialist will work with consortium members to identify current staff that may be seconded to the IPT in order to provide the technical expertise required to develop the full ProDoc. Should consortium members be unable to provide the necessary expertise, UNDP as the lead organisation, will recruit suitable external applicants.

Duties and Responsibilities

The Team Leader/CC-DRR Specialist will be responsible for bringing together and working in partnership with the consortium members to develop quality and timely documentation and reports  and deliver on the outputs as outlined above, including the final UNDP ProDoc, with all mandatory and project specific Annexes and supporting documentation. S/he will be responsible for facilitating the consortium’s participation and managing the IPT staff and specialists engaged in the development of the ProDoc.

He/She shall have the following responsibilities:

Strategic and technical oversight of the Initiation Plan Team

• Define and submit a detailed methodology and work plan in close consultation with the consortium members and other specialists with clear delegation of responsibilities
• Ensure that project development is participatory, gender-responsive, and based on extensive stakeholder engagement; and
• Verify and ensure that all project components are technically sound and cost effective.

Preparatory Technical Studies and Reviews (Output 1)

• With inputs from the consortium partners and other Specialists as detailed in their respective TORs:
• Update baseline/situational analysis. This will include a precise definition of baseline projects, activities, budgets, goals, including changes in frame conditions due to COVID 19. 
• Oversee the stakeholder analysis and consultations and ensure that they are complete and comprehensive;
• Ensure the updating of the initial Political Economy and GEDSI analyses conducted by the design team and ensure their findings are meaningfully integrated into the project’s strategy, theory of change and results framework;
• Ensure action points (including risk assessments) from the Social and Environmental Screening Procedure (SESP) at the IDD stage (“pre-screening”) are fully implemented during preparation, and update that screening in an iterative fashion throughout the ProDoc preparation, as appropriate;
• Prepare initial scoping plans and timelines for Component 3 (Science to Practice);
• Lead the validation and capacity assessment of the initial SHIELD priority sites identified in the design document and provide appropriate documentation;
• Oversee the consultations with partners regarding financial planning; and
• Ensure completion of any additional tasks that are determined to be needed for the preparation of the ProDoc and all other final outputs.

Formulation of the ProDoc, and Mandatory and Project Specific Annexes (Output 2)

With inputs from the consortium partners and other specialists, as detailed in their respective TORs, and based on international best practices:

• Validate, update as necessary, and articulate the project’s Theory of Change;
• Validate and update as necessary, the Results Framework;
• Develop a detailed Monitoring, Evaluation, and Learning Plan and Budget;
• Oversee and ensure the preparation of a Stakeholder Engagement Plan;
• Oversee and ensure the preparation of a GEDSI Plan and Budget;
• Update the SESP and ensure the development of environmental and/or social management plan(s) for all risks identified as Moderate or High in the SESP;
• Secure and present agreements on project management arrangements; and
• Synthesize all analyses, studies, etc. prepared under Items 1 and 2 above to produce the draft UNDP ProDoc, and all mandatory and project specific Annexes, using the required templates.

Validation Workshop and Local Project Appraisal Committee (LPAC) (Output 3)

• Lead the validation workshop to present, discuss, and validate the final draft ProDoc and mandatory and project specific annexes, with a special focus on the SESP and any management plans; and oversee all necessary revisions that may arise during the workshop;
• Ensure completion of the Validation Workshop Report;
• Provide technical support during LPAC discussions.

?Support to disaster recovery and resilience-building in affected areas

• Oversee and coordinate the implementation of recovery and resilience-building support
• Ensure integration into the overall SHIELD programming
• Draft the surge/response support standard operating procedures (SOPs) and business continuity plan for the SHIELD Program

 Final deliverables

• Consolidation of all technical and consultation inputs (including from national stakeholders, UNDP, DFAT) into a well written and concise ProDoc with all required sections and Annexes, in line with the standard ProDoc template and annotated guidance;
• All documentation from the Initiation Plan (including technical reports, etc.);
• Validation Workshop Report; and
• Progress reports, including the implementation of the recovery and resilience-building interventions

DFAT’s acceptance of the final ProDoc submitted by UNDP will mark the transition from the inception phase to actual program implementation.

Expected Outputs and Deliverables

Institutional Arrangements 

• The Team Leader/CC-DRR Specialist will be under overall supervision by the UNDP Deputy Resident Representative with day-to-day support from the UNDP Climate Action Programme Analyst, in close coordination with DFAT and consortium partners.
• A Technical Working Group (TWG) comprised of representatives from UNDP, DFAT, consortium partner representatives, and partner government agencies such as Department of Interior and Local Government (DILG), Department of Science and Technology (DOST), Climate Change Commission (CCC), Office of Civil Defense (OCD), National Economic and Development Authority (NEDA), Department of Finance (DOF), and BARMM shall be constituted to provide inputs and participate in the review of the ProDoc, before it is submitted to LPAC.

Duration of Work 

• It is estimated that the work shall involve a total of 90 person days of effort, spread over from 5 April to 30 July 2021.
• At least two weeks will be allotted for UNDP, DFAT and Consortium Partners to review outputs, provide feedback and certify approval and acceptance of outputs.
• It must be noted that engagements for the SHIELD Support Unit (SSU) in support of actual program implementation will not be covered by this contract.
• The Team Leader/CC—DRR Specialist and other IPT members will enter into new individual agreements/contracts (subject to new process) with UNDP once DFAT has accepted the final ProDoc.

Duty Station 

The duty station is Manila.  In view of the current quarantine protocols, telecommuting will be the primary mode of working. However, should circumstances permit and done within the guidelines and protocols set by the Government, the Team Leader/CC-DRR Specialist must be available to report at the UN premises in Mandaluyong City on an on-call basis and conduct field missions in 10 provinces, BARMM, and Metro Manila, as necessary.

Competencies

Corporate Competencies

• Demonstrates integrity by modeling the UN's values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
• Treats all people fairly without favoritism.

Other Competencies

• Demonstrates strong analytical skills and mature judgement;
• Ability to work in close collaboration with a group of national and international experts; self-motivated and ability to work under pressure and to meet strict and competing deadlines and plan the work according to priorities;
• Demonstrates capacity to plan, organize, and execute effectively;
• Ability to establish effective working relations in a multi-cultural team environment;
• Consistently approaches work with energy and a positive, constructive attitude;
• Facilitates and encourages open communication in the team and with stakeholders;
• Excellent written communication and presentation/public speaking skills
• Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
• Demonstrates openness to change and ability to manage complexities

Required Skills and Experience

The IC should have the following minimum qualifications:

Education

• Minimum Master’s degree such as climate change, disaster risk reduction and management, economics, social or political sciences or related fields

Experience

• At least 15 years of previous work experience on climate change - disaster risk reduction and management policy, programming and working with local governments
• At least 10 years of previous work experience in building, managing, leading, and coordinating multi-stakeholder teams, including partnership brokering

Language

• Proficient in spoken and written English 

Scope of Price Proposal and Schedule of Payment

The financial proposals from possible candidates should be expressed in lump sum amounts inclusive of all financial costs related to this engagement (i.e. transportation/travel to and from residence-Manila and/or within Metro Manila, supplies & materials, reproduction, communications including internet, and health insurance). Travel expenses for project-related meetings and workshops outside of Metro Manila shall be paid for by the Project based on the UNDP DIM Rates. 

The Payment terms are as follows: 

Criteria for Selection of the Best Offer

The Offers received will be evaluated using a combined scoring method - where the qualifications and sample work will be weighted a max of 70% and combined with the price offer which will be weighted a max of 30%.

The review of technical qualifications will be divided into two parts as follows:

The review of CVs and sample work will be evaluated based on the following criteria:

Only Offerors that will get total 70% from the review of CV and interview will qualify for review of financial offer.

Recommended Presentation of Offer

Interested applicants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF or  MS Word file as the application only allows to upload maximum one document. 

1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP. The availability must indicate the number of days that the IC needs to be able to commence work upon signing of the Contract of Services with UNDP;
2. CV or P11 with three (3) references and their contact details;
3. Financial Proposal If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.  Financial proposal should also include personal Medical/health insurance (to be purchased by the individual at his/her own expense) as a mandatory requirement for the issuance of contracts. 
4. A two-page description of why the individual considers him/herself as the most suitable for the assignment, highlighting specialized background advantages for the scope of work and requirement and a concise statement of approach to the assignment; Failure to comply with the page limit shall result in disqualification;
5. Two samples of published work on CC-DRR planning and project development, or other relevant examples

The following templates / Annexes and IC General Terms & Conditions can be downloaded from http://gofile.me/6xdJm/bE9TCw8fU:

• General Terms and Conditions for Individual Contract
• Letter of Confirmation of Interest and Availability
• P-11 form

For any inquiries, please email procurement.ph@undp.org

In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.