Procurement Associate



Advertised on behalf of :

Location : Pretoria, SOUTH AFRICA
Application Deadline :02-Apr-21 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
English  
Duration of Initial Contract :One year with possibility of renewal

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the direct supervision of the Operations Manager and over guidance of the Deputy Representative, the Procurement Associate ensures execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations. The Procurement Associate promotes a client-focused, quality and results-oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. The Procurement Associate also works in collaboration with operations staff in other UN Agencies, UN Women Country Offices (CO), UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.


Duties and Responsibilities

Implement procurement strategies in accordance with UN Women rules, regulations, policies and strategies:

  • Prepare procurement related reports and analyses; research and draft responses to enquiries for clearance by Operations Manager;
  • Coordinate the implementation of corporate procurement management policies and strategies in support of cost saving and operations for the Multi Country Office (MCO) in the region;
  • Prepare workplan;
  • Contribute inputs to the development of new tools, systems, policies, manuals, templates, and guidelines;
  • Provide advice and technical support on Procurement related issues to MCO in the region;
  • Follow up with internal and external audits.

Manage procurement processes for the Multi Country Office in the region:

  • Finalize procurement plans for programmes/projects and monitor their implementation;
  • Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services in the RO, MCO, and COs;
  • Organize and review procurement processes including the preparation of Request for Quotations (RFQs), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals, and their preliminary evaluation;
  • Perform Buyer role in Atlas; prepare/close Purchase Orders (POs) and contracts in and outside Atlas;
  • Organize joint procurement processes for the UN agencies in line with the UN reform.

 Manage procurement processes for the Multi Country Office:

  • Review/ process contracts for the MCO  in the region;
  • Monitor and analyze contract performance;
  • Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.

 Facilitate knowledge building and knowledge sharing:

  • Develop and support the development of training materials, webinars and other education materials;
  • Organize trainings on Procurement;
  • Synthesize lessons learnt and best practices.


Competencies

Core Values:

  • Respect for Diversity;
  • Integrity;
  • Professionalism.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies:  http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

Functional Competencies

  • Strong knowledge of procurement processes and systems;
  • Ability to provide procurement related support and advice;
  • Strong knowledge in the use of spreadsheets and database packages;
  • Ability to work well under pressure and meet deadlines;
  • Ability to extract and interpret data;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to perform work of confidential nature and handle a large volume of work;
  • Strong IT and web based management skills.


Required Skills and Experience

Education:

  • Completion of secondary education is required;
  • Specialized training in Procurement; or a Bachelor's degree (or equivalent) in Business Administration or related field is an asset;
  • Procurement Certification from an internationally recognized provider such as CIPS (level 3) is an asset;
  • Willingness to take UN Women internal procurement certifications is required.

Experience:

  • At least 7 years of progressively responsible experience in procurement, administration or related at the national or international level;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
  • Experience in handling of web-based management systems, such as Atlas.

Language Requirements:

  • Fluency in oral and written English is required;
  • Working knowledge of another official UN language is an asset;



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