UN Women: Programme Associate



Advertised on behalf of :

Location : New York, USA, UNITED STATES OF AMERICA
Application Deadline :30-Mar-21 (Midnight New York, USA)
Type of Contract :FTA Local
Post Level :GS-6
Languages Required :
English  
Duration of Initial Contract :1 year
All posts in the GS categories are subject to local recruitment.

Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.

Externally advertised GS fixed-term appointment and temporary appointment (TA) positions located in New York/Washington D.C. are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.

Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.

Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs.

Selection to GS fixed-term appointment positions at Headquarters requires passing a UN administered clerical test (ASAT).

Applicants under serious consideration for short-listing of posts requiring accountancy and finance skills, must take the UNDP Accountancy and Finance Test (UNDP AFT) prior to short-listing.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Policy, Programme and Intergovernmental Division (PPID) provides intellectual and strategic leadership on normative support and the delivery of integrated policy and program advice, including through policy analysis and gender mainstreaming. The Division leverages innovation, knowledge management, and cutting-edge technical expertise to support UN Women programs and to build the capacity of partners to deliver results on gender equality and women’s empowerment. The Women Peace, Security and Humanitarian Action Section (WPSHA) is responsible for providing technical support to UN Women Country Offices in several key areas including conflict prevention and peacebuilding, justice sector and security sector reform, promoting women's political participation and mainstreaming gender issues into governance reforms.

The Elsie Initiative Fund for Uniformed Women in Peace Operations (EIF) (https://elsiefund.org/), is hosted by UN Women under the A PSH section in  PPID in the Headquarters based in New York, USA. The EIF aims to support and incentivize efforts to increase the meaningful participation of uniformed women in United Nations peace operations through financial assistance or financial incentives. It seeks to accelerate progress towards achieving the United Nations Security Council’s declared target of doubling the rate of women’s participation within police and military contingents by 2020 compared to 2015, as well as supporting targets to increase the proportion of women serving as military observers, staff officers and individual police officers (75%).

UNWOMEN, through its PSH Section, is supporting countries to ensure gender equality is mainstreamed in counterterrorism and Preventing Violent Extremism (PVE) efforts of the United Nations and member states. Such work is being done at country and global level. UN Women in partnership with the European Union implements the global project on Preventing Violent Extremism: Integrating Gender Perspectives. While the project is implemented globally, it is also piloted in two countries namely, Jordan and Pakistan. UN Women also chairs the Gender Working Group of the UN Counter Terrorism Compact. Through this role UN Women implement the annual work plan of the working group on behalf of the UN entities participating in the gender working group (25%).

Reporting to the Peace and Security Section Operations Analyst in close coordination with the EIF Manager and PVE Policy Specialist, the Programme Associate works with and provides support to the EIF Secretariat. The Programme Associate will also provide operational support to the Preventing Violent Extremism programme. The Programme Associate  contributes to donor reporting, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the Division for Management and Administration, the Programme Team, the Multi Partner Trust Fund Office, UNOCT, Country Offices, donor states, troops and police contributing countries and other UN organizations, as required for managing project and finance-related issues and exchange of information. The Programme Associate will serve as the procurement focal point for the EIF Secretariat and CT/PVE portfolio, and will take a lead role in the organization of special events, travel arrangements, and workshops within the team


Duties and Responsibilities

1.   Provide administrative support to the EIF Secretariat and the CT/PVE portfolio.

  • Provide administrative support in the preparation of work plans, budgets, and proposals for both streams of work (EIF and CT/PVE);
  • Provide technical guidance to the EIF manager and CT/PVE manager, partners and recipient states and organizations on routine delivery and reporting of EIF supported activities and finances;
  • Prepare information for the audit of programs/ projects and support implementation of audit recommendations; 
  • Prepare and support compiling of information and documents for financial donor reporting;
  • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers;
  • Minute taking for official meetings upon request;
  • Liaise with all EIF stakeholders to ensure the smooth operation of the programming cycle; including coordination with UN Women country offices.

2.  Provide financial administration support

  • Centralize follow up of cost-recovery bills in Atlas;
  • Monitor  budget preparation and the finances of programmes/projects, including the finalization of FACE forms;
  • Review financial reports, prepare non-PO vouchers for development projects;
  • Process payment for consultants;
  • Maintain internal expenditures control system;
  • Create requisitions in Atlas for development projects;
  • Process GLJEs as needed;
  • Process Budget Revisions as needed.

3.  Provide logistical, coordination and administrative support

  • Undertake all financial arrangements for organization for meetings, workshops, events, and missions;
  • Make travel arrangements for the secretariat, including travel requisitions and claims, liquidation of F10s;
  • Assemble briefing materials and prepare power-point and other presentations.

4.  Provide recruitment, support for of the EIF and CT/PVE portfolio

  • Provide administrative support to HR processes such as create and upload vacancy announcement; compile matrixes, organize interview panels, and other tasks, as assigned;
  • Maintain staffing lists and reports, as required;
  • Administer onboarding process for new SSAs, TAs, and Interns.

5.  Coordinate procurement processes for the Secretariat of the EIF and CT/PVE portfolio as necessary

  • Prepare procurement plans for the EIF Secretariat, the CT/PVE portfolio and any other projects and processes as needed;
  • Review procurement requests and initiate procurement procedures for office equipment, supplies and services and other project requirements;
  • Organize procurement processes including the preparation of Request for Quotations (RFQs), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals;
  • Prepare submissions to the Procurement Review Committee (PRC).

6.   Facilitate knowledge building and knowledge sharing

  • Provide administrative support to the organization of training for the EIF Secretariat staff and stakeholders on EIF related issues;
  • Provide administrative support in the development of  public information materials; 
  • Provide inputs to the content for the EIF Operations Manual.


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Good knowledge of programme management;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to create, edit and present information in clear and presentable formats;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Strong financial and budgeting skills;
  • Strong IT skills.


Required Skills and Experience

Education and certification:      

  • Completion of secondary education required.
  • Bachelor’s degree in Business or Public Administration is an asset.

Experience:       

  • At least 6 years of progressively responsible experience in administration or programme management/support;
  • Experience in working in a computer environment using multiple office software packages;
  • Experience in the use of ATLAS is an asset;
  • Experience in supporting a team.

Language Requirements:           

  • Fluency in English is required.
  • Fluency in French or Spanish is desirable.
  • Knowledge of other UN official working languages is an asset.

 

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

 


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