2219 Project Assistant

Advertised on behalf of :

Location : Belgrade, SERBIA
Application Deadline :12-Apr-21 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :12 months, with the possibility of extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.


In line with its Strategic Plan 2019-2021, UN Women programme office in Serbia works towards selected Development Results in the impact areas of combating violence against women, enhancing gender responsive policy making and budgeting, and supporting the women, peace and security agenda.   The Gender Equality Facility Serbia II project will further support the Government of the Republic of Serbia in effective implementation of the EU Gender Equality Acquis and the adoption and implementation of the future National Strategy for Gender Equality by contributing to the specific measures of the accompanying National Action Plan for Gender Equality and through support to women's civil society organizations.  


The project will support the National Gender Machinery, on national and local level, to further develop administrative structures and management systems that are needed for implementation and oversight of the new National Strategy for Gender Equality. Project envisages a further support to the Ministry of European Integration and institutions involved in programming of EU funds to include gender perspective in planning, and programming of assistance. In order to influence development of gender sensitive policies and programmes and promote culture of equality and non-discrimination, the project will also partner with women’s CSO.


The project will focus on the following key results:


  • Result 1: The National Gender Machinery has knowledge and capacities to accomplish gender equality and women’s empowerment standards and principles;
  • Result 2: Civil servants responsible for EU funds programming, implementation and monitoring strengthened their knowledge and skills to comply with principles of non-discrimination, gender equality and accessibility;
  • Result 3: Women’s CSOs are supported to influence development and implementation of gender sensitive policies and programmes and to promote the culture of tolerance, equality and non-discrimination.

UN Women Serbia will implement the Project, in close cooperation with the Coordination Body for Gender Equality, the Ministry of European Integration, the EU Delegation in Serbia and other partner institutions and women's organizations’.

Duties and Responsibilities

Under the supervision of the Gender Specialist, the Project Assistant is responsible for providing programming, administrative and logistical support to results oriented, effective, efficient and accountable implementation of the activities and achievement of project results.


Summary of Key Functions:


1.Project Support

2.Administrative Support


Description of Functions:


1.   Project Support


  • Ensure timely and adequate implementation of activities according to the project activity plan and effective delivery of results;
  • Providing support in day to day implementation of projects;
  • Providing assistance in preparing work plans and project reports;
  • Identifying and collecting policy-related, relevant information and data and compiling data for management;
  • Participating in meetings, training sessions, conferences and public promotion of projects;
  • Drafting terms of reference for consultants and contractors, as required;
  • Preparing briefs, talking points and relevant materials;
  • Drafting correspondence on project issues, as required;
  • Assisting team members, experts and consultants on travel and logistics matters;
  • Supporting organization of advocacy and other events: undertake logistical administrative and financial arrangements, in consultation with the office, for meetings and workshops;
  • Maintaining close cooperation with responsible partners and beneficiaries to ensure effective implementation of the agreed activities and delivery of outputs in a timely manner;
  • Facilitating knowledge building and knowledge sharing within the projects through drafting papers on best practices and lessons learnt for UN Women organizational learning;
  • Performing other tasks and duties as assigned by the supervisor.

2.   Administrative support

  • Supports organization of procurement processes including receipt of quotations, bids or proposals;
  • Supports the recruitment of short-term consultants in accordance with recruiting rules and regulations;
  • Analysing administrative service needs to support specific business operations encompassing travel, transport, supply and communication.

Impact of Results 


The key results have an impact on the implementation of activities, progress and achievements. 




  • Respect for Diversity.
  • Integrity.
  • Professionalism.



  • Awareness and Sensitivity Regarding Gender Issues.
  • Accountability.
  • Creative Problem Solving.
  • Effective Communication.
  • Inclusive Collaboration.
  • Stakeholder Engagement.
  • Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies:





  • Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported;
  • Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems;
  • Ability to perform work of confidential nature and handle a large volume of work;
  • Good knowledge of financial rules and regulations and Results Based Management;
  • Strong IT skills;
  • Ability to provide input to business processes;
  • Ability to gather and interpret data, reach logical conclusions and present findings.

Required Skills and Experience

Education and certification:


  • Secondary education, preferably with specialized certification in Economics Business or Public Policy;
  • University Degree in Economics, Business, Public Policy, or related area will be taken as advantage.



  • 5 years of experience preferably in international/multilateral development context;
  • Experience in supporting complex projects/processes that included extensive communication, coordination and facilitation;
  • Experience in partnership building;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

The following specific experiences will be considered as an asset: experience working in the UN system or other international organizations; experience in projects in the field of women’s empowerment.


Language Requirements:


  • Fluency in English and Serbian both verbal and written, is required.

Application Procedure:


The following are steps for on-line application:


  • Submit the application through the UNDP Serbia Jobs website: http://www.rs.undp.org/content/serbia/en/home/jobs.html 
  • Upload completed and signed P11 form in the required resume field. The P11 form can be downloaded from: http://www.undp.org.rs/download/P11_SC_SSA.doc

Special consideration 


As this position is under Service Contract modality, only applications of applicants with Serbian nationality or valid working permit in Serbia will be considered for the vacancy.

If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

© 2016 United Nations Development Programme