UN Women: Programme Analyst, Integrated Executive Director’s Office



Advertised on behalf of :

Location : New York, UNITED STATES OF AMERICA
Application Deadline :07-Apr-21 (Midnight New York, USA)
Type of Contract :TA International
Post Level :P-2
Languages Required :
English   French   Spanish  
Expected Duration of Assignment :until 31 March 2022

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women’s Integrated Executive Office in New York is composed of the UN Women Executive Director and two Deputy Executive Directors (DEDs), as well as the team of people who work to support them.

The Integrated Executive Office Team assists UN Women's executive leadership in five areas of work:

  • Oversight and management: Articulate the vision for the organization, monitor and coordinate divisional activities, and brief the ED/DED on the progress of key corporate processes.
  • Substantive support and quality assurance: Provide advice on corporate policy making and/or policy change, and review and approve key internal and external UN Women documentation prepared for the ED/DED, and prepare ED/DED for high-level meetings, missions and events.
  • Communications and external relations:  Work to increase UN Women’s overall visibility, advocacy and strategic positioning on substantive priorities, and provide guidance and support for the ED/DEDs’ external outreach activities.
  • Strategic planning: Drive corporate compliance with strategic planning, monitoring and evaluation processes, and ensure Executive Office’s compliance with strategic planning, monitoring and evaluation requirements.
  • Administrative support: Manage ED/DEDs’ scheduling to ensure strategic use of their time and provide logistics assistance, including operational and budget support.

Under the supervision on the Senior Advisor to the Deputy Executive Director and Assistant Secretary-General for Resource Management, UN System Coordination, Sustainability and Partnerships, the Programme Analyst will provide coordination, communication and technical support to the Special Assistant and Senior Advisor in interactions with internal and external stakeholders for the implementation of the DED’s priorities and of major corporate priorities, as well as administrative and logistical assistance.


Duties and Responsibilities

Provide communication support to the Assistant Secretary General/ Deputy Executive Director (ASG/DED) for Resource Management, UN System Coordination Sustainability and Partnerships:

  • Prepare social media assets and support increased visibility of UN Women’s work and DED interventions on social media channels, in close collaboration with the Communications Section.
  • Draft related communications/social media documents and messages as needed.

Provide internal coordination and communication support for the ASG/DED’s for Resource Management, Sustainability and Partnerships’ commitments:

  • Assist in the management of the ASG/DED’s agenda and coordination of briefing notes.
  • Evaluate and keep track of important events requiring the presence of the ASG/DED working closely with the Special Assistant to the ASG/DED.
  • Provide coordination support to the planning and organization of the ASG/DED’s official travel, including the timely preparation of official travel files and background documents by the relevant divisions and units; prepare or ensure the preparation of official travel reports.
  • Follow up on meetings and corporate initiatives in a timely manner, including with the preparation of relevant notes as appropriate.of the Integrated Executive Office is maintained.  

Provide technical support to the ASG/DED: 

  • Identify, research, analyze, prepare and/or organize information and briefing materials for the ASG/DED to facilitate her engagement in events and meetings.
  • Provide coordination and technical support to UN Women’s innovative financing initiatives, including related to ASG/DED engagement on discussion on innovative financing with key partners,
  • Provide coordination support in the roll out preparations for innovative finance instruments (e.g. preparing and reviewing for quality assurance background material for corresponding meetings and support the follow up).

Provide knowledge management and reporting support:

  • Provide coordination support for meeting deadlines related to organizational reports which require the ASG/DED’s revision.
  • Manage the ASG/DED team’s internal knowledge management database.     

Any other responsibilities as assigned by the supervisor.

Key Performance Indicators:

  • Timely and quality social media content posted.
  • Timely and accurate coordination of ASG’s agenda.
  • Timely inputs to and presentation of background documents.
  • Quality inputs to innovative financing initiatives.


Competencies

Core values:

  • Integrity;
  • Professionalism;
  • Respect for Diversity.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies:

  • Strong writing skills.
  • Strong organizational and planning skills.
  • Good research and analytical skills (including the ability to succinctly summarize research findings in written briefs, reports, etc.).
  • Good understanding of communications, partnership development and outreach.
  • Capacity to build and foster teamwork; and
  • Ability to establish harmonious working relationships in a multicultural environment.
  • Ability to work well under pressure and to meet deadlines.
  • Attention to detail.
  • Familiarity with UN structure and values is an asset.
  • High proficiency in Microsoft Office applications (Word, Excel, PowerPoint, SharePoint and Outlook).


Required Skills and Experience

Education:

  • Master’s degree in: Gender issues, political affairs, international relations, social sciences, communications or journalism or other relevant subjects is required; a first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience: 

  • At least 2 years of experience working on communication, event coordination, partnerships or related field.
  • Experience working on partnerships and communications in the area of gender equality and women’s empowerment is preferred.

Languages: 

  • Excellent communication skills (written and verbal) in English are required.
  • Proficiency in either French or Spanish (written and verbal) is required.
  • Working knowledge of other UN languages is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.


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