Finance Clerk (Limited to Nationals of Uruguay only)


Location : Montevideo, URUGUAY
Application Deadline :16-Apr-21 (Midnight New York, USA)
Time left :4d 15h 28m
Type of Contract :FTA Local
Post Level :GS-4
Languages Required :
English   Spanish  
Starting Date :
(date when the selected candidate is expected to start)
01-May-2021
Duration of Initial Contract :One year renewable


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

This job description is a direct response to UNDP’s improved business model in Uruguay. It envisions a new office structure adapted to current and future needs of the country, underpinning its advisory and programmatic offer while at the same time delivering solid implementation support. It also promotes a more collaborative approach to work across the office and with external partners.

 

The new structure defines the skillsets required to position UNDP in the new NCC context, adding substantive value through thought leadership and innovation, mobilizing strategic resources and ensuring projects are implemented in a smooth, efficient and transparent manner. This also entails engaging on the most pressing and transformational development challenges of the country.

 

Through its portfolio, the CO has tailored localized integral solutions to specific sustainable development issues and is crafting methodologies and toolboxes to deploy and escalate them across the country. This strategy requires excellent programme management and an organizational structure that reinforces the entire programming life cycle including planning, implementation, oversight, monitoring and evaluation, communications and efficient operations. The new structure will strengthen UNDP´s role as a learning organization ‘fit-for-purpose’ to deliver on Agenda 2030. It is designed to provide the foundation for the whole public policy life cycle with a special emphasis at the sub-national level that, as an engagement strategy, is expected to allow new areas of joint work and resource mobilization.

 

Under the overall guidance of the Operations Analyst and direct supervision of the Finance Associate, the Finance Clerk provides financial services ensuring high quality, accuracy, and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations. For Internal Control Framework purposes, the incumbent may be required to provide support to the vendor profile creation, as well as an alternate requestor.

 

Incumbent is expected to display initiative, a positive approach and a strong client orientation in close collaboration with programme and finance teams. As such, s/he is expected to be flexible in performing other emerging tasks and additional duties as required by the direct supervisor or senior management.


Duties and Responsibilities

Summary of key functions:

 

  1. Ensure implementation of operational strategies and procedures
  2. Provide accounting, finance and administrative support
  3. Support knowledge building and knowledge sharing

1. Ensures implementation of operational strategies and procedures, focusing on achievement of the following results:

 

  • Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
  • Provision of inputs to elaboration of work plans.

 

2. Provide accounting, finance and administrative support, focusing on achievement of the following results:

 

  • Assistance in proper control of the supporting documents for all types of vouchers approved to be processed in the Pay Cycle.
  • Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed.
  • Support Global payroll processing.
  • Assistance in the maintenance of the Accounts Receivables for all types of income for UNDP projects.
  • Preparation of the checks and bank transfers in accordance with CO Web e-banking/Online Banking SOP.
  • Support in the timely preparation of cost-recovery bills in Atlas for the services provided by UNDP, implementation of the income tracking system and follow up on cost recovery.
  • Support on timely identification and recording of receipts for income application to local accounts.

 

3. Support knowledge building and sharing in the CO, focusing on achievement of the following results:

 

  • Participation in training for the operations/projects staff on Finance.
  • Contributions to knowledge networks and communities of practice.

 

 


Competencies

Core

 

Innovation

Ability to make new and useful ideas work

Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations

Leadership

Ability to persuade others to follow

Level 2: Proactively identifies new opportunities and challenges

People Management

Ability to improve performance and satisfaction

Level 2: Takes ownership of responsibilities

Communication

Ability to listen, adapt, persuade and transform

Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity

Delivery

Ability to get things done while exercising good judgement

Level 2: Meets goals and timelines for delivery of products or services;    

Technical/Functional

 

Financial Planning Support

Ability to support financial processes to achieve UNDP's long and short-term financial goals

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Data Management Support

Ability to perform financial entries and observe financial  policies, practices and procedures in order to manage the information lifecycle.

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Job knowledge and Expertise

Know the fundamental of own discipline

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Client Orientation

Ability to establish effective client relationships

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Accounting

Knowledge of accounting concepts, principles, regulations, and policies and ability to apply to strategic and/or practical situations

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks


Required Skills and Experience

Education

Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement.

 

Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

 

Experience:

4 years of progressively responsible finance and accounting experience is required.

 

1 year of experience would suffice if in possession of a Bachelor’s Degree.

 

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems and ERP financials, preferably PeopleSoft.

 

Knowledge of IPSAS and/or IFRS desirable

 

Language Requirements:

Proficiency in Spanish. Working knowledge of English.

 

 



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