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Long Term Agreement (LTA) for on-call Photographers (as Individual Consultants)
|Application Deadline :||07-May-21 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Duration of Initial Contract :||One year|
|Expected Duration of Assignment :||Three years, subject to satisfactory performance|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Since 1951, UNDP has been working and partnering with different public private sector organisations in India to strengthen systems and institutions and promote Inclusive Growth and Livelihoods as well as Sustainable Energy, Environment and Resilience, with a focused agenda to leave no one behind.
UNDP India’s Communications department works closely with the verticals listed above, ensuring that the organisations’ communication reaches all its stakeholders – the government, private sector partners, implementation partners, beneficiaries and the general public. This is done by leveraging strategic communication tools, as well as by creating effective campaigns, community outreach, and media engagements.
Objective of the Assignment
With the rise of digital platforms, it is more important today than ever before to communicate through images. Photographs are one of the most effective, immediate and powerful ways through which UNDP can convey how our work improves people’s lives worldwide.
In this context, UNDP India is looking to contract multiple photographers based in different parts of the country to deliver powerful images that demonstrate the impact of UNDP projects and initiatives in a range of areas where we work. These include inclusive growth, systems strengthening and institutions, energy and environment, and others related to UNDP core principles. A key ask of the photographer will be to deliver quality images for sharing through UNDP’s global communications channels and to supply images for use by the Indian media.
Under the Long-Term Agreement (LTA) photographers will be empanelled under three categories for:
Duties and Responsibilities
LTA Objective and Set-up
The overall objective to set up these Long-Term Agreement (On Call) Contract is to facilitate and expedite the process by which UNDP will hire the services of photographers in one of the three categories above, once there are specific assignments in the next 3 years. The assignments will typically be to photograph key outreach events and photo document the impact of UNDP initiatives.
Under the supervision of the Programme Management and direct guidance of the Communications Specialists, the photographer provides high quality still photography services. The photographer demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds. The photographer ensures effective and efficient provision of services, full confidentiality in all aspects of assignment, management of information flow and follow-up on deadlines and commitments made. In all activities UNDP commissioned photographers are to ensure dignity of subjects, particularly in the context of people living or affected by HIV and children.
UNDP has over 40 projects across India which from time to time, require photo documentation. To give interested applicants a sense of volumes, in the last six months, the Country office has completed photo documentation of 15 projects and partnerships. This does not include workshops and conference which are a regular and key knowledge sharing component in annual work plans of each project. It is anticipated that the following number of assignments will take place per year in each of the categories:
Scope of Work
For each assignment, the typical scope of work and deliverables would be as follows:
Note: as per UNDP General Terms and Conditions for IC contracts (refer to Annex I for details), UNDP retains copyright over all images shot during the course of an assignment. Copyright will appear as name of photographer/UNDP India.
Head of Communications, UNDP India
Duration of the assignment
The assignment, under this Long-Term Agreement (On Call) Contract, is expected to have a duration of 3 years. The initial contract would be for one year (May 2021 – April 2022) with an option for renewal in subsequent years upon satisfactory performance evaluation.
Copyright for all written, edited and designed material rests with UNDP India. No material may be used/published or reproduced without prior permission from UNDP India.
UNDP seeks to employ photographers working in all parts of the country and it is a requirement that photographers are already based in India.
Candidates are requested to clearly state in their technical proposal the region where they are based, according to the below categorization:
Note: Non-Indian passport holders are required to provide proof of a valid work permit in India at the time of submitting the application. Please note, applicants holding business visas will not be considered.
Duty station and travel
The photographers on LTAs might be required to travel outside their duty station (as identified in their proposal) for specific events in which case the photographers would make their own arrangements for travel and lodging, if required. Payment of travel costs including tickets, lodging, etc. should be agreed upon, between the Communications Unit and the photographer prior to travel and will be reimbursed on actuals.
LTA contracting modality and Call-off mechanism
UNDP Communications Unit would request LTA holders to report on a quarterly basis.
UNDP will regularly monitor the performance of these LTA holders, based on the following Key Performance Indicators (KPIs):
UNDP would conduct performance reviews of these LTAs every 6 months, which might include meeting with the LTA holders and feedback from other stakeholders.
If the photographer fails to meet UNDP’s performance requirements detailed above, s/he will receive in the first instance a warning to improve their performance. Continued failure to meet performance requirements may result on termination of the LTA.
Required skills and experience
Required Skills and Experience
Candidates must clearly indicate in their Technical Proposal the Category(ies) they are applying for. Candidates applying for more than one category should only send one submission. There is no restriction on the number of categories to apply, i.e. a candidate could apply to 1, 2 or 3 categories. However, candidates are requested to go through the required qualification and experience requirements stated above and only apply to Categories where they meet such criteria. Evaluation will be based per-category as per details in below section.
Price Proposal and Schedule of Payments
Technically qualified consultants will be requested to submit their daily fee rate i.e. consultants who score more than 70% i.e. 49 marks with respect to the above-mentioned evaluation criteria. Consultant should not specify their consultancy fee on their CV or with the submission. The CV will not be evaluated further in case the consultant submits the same.
Note: Consultant must send a financial proposal when requested based on Daily Fee in Indian Rupees.
Note: this Daily Fee will be the basis for UNDP to calculate rates below one-day duration: half-day rate will be 60% of daily fee. Note: for contract purposes “daily” would be understood as 8 hours of work, and “half day” as 4 hours of work.
Evaluation Method and Criteria
Individual Consultants will be evaluated based on the Cumulative Evaluation (technical + financial) methodology. The ranking of photographers shall be made based on proposals that are a) responsive/ compliant/ acceptable; and b) having received the highest cumulative score out of set of weighted technical criteria and financial criteria as per below weightages (technical-financial): 70%-30%. Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.
It is anticipated that UNDP will only sign LTA agreements with the following maximum number of photographers as ranked according to their cumulative evaluation (technical + financial) score:
Technical Criteria for Evaluation (Maximum 70 points) – CATEGORY I
Technical Criteria for Evaluation (Maximum 70 points) – CATEGORY II
Technical Criteria for Evaluation (Maximum 70 points) – CATEGORY III
Only candidates obtaining 70% of the total technical points (49 out of 70 points) would be considered for the Financial Evaluation.
Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:
For any clarification, please write to email@example.com