Background

Public Finance Management is throughout the Pacific a topic of importance for international and local partners equally. Numerous stakeholders, institutions and international actors have been engaged in reinforcing the frameworks, tools and actors linked to PFM. Parliament and supreme audit institution function in public financial management across the Pacific Islands region have been identify as an area requiring strengthening. A specific focus of UNDP in this regard is the parliament’s role in budget scrutiny; effective external audit of government budget execution by the supreme audit institutions, inclusion of citizens and civil society in budget processes, thorough and transparent parliamentary oversight of the external audit, and follow-up with government on recommendations.

Strengthening of public Finance Management and Governance in the Pacific Project (hereafter PFM) aims to strengthen oversight over public financial management in the Pacific region, though improving the budgetary scrutiny, public financial oversight and accountability capacities of parliaments, supreme audit institutions and civil society within the region, aligning with international public financial oversight and accountability standards, and fostering citizen engagement and oversight. Strengthening of Public Finance Management project is funded by the European Union (EU) and Implemented by the United Nations Development Programme (UNDP).

The project is working to simplify public finance management for citizen engagement in the Pacific. For this the project has developed several products including citizen budget guides, live illustration of workshop and trainings and online training modules. The effort will continue throughout 2021 with the support of the seeked consultants.

Duties and Responsibilities

Scope of Work

Reporting to the UNDP PFM Project Manager. The objective of this consultancy is:

• To pursue live illustration of most of the online PFM events;

• To engage with creative minds and artists in the region on simplification of Public Finance and budget processes and information;

• To illustrate the knowledge products produced by the PFM and Parliamentary projects.

Expected Outputs and Deliverables

The key products to be delivered are as follows:

Institutional Arrangement

The Consultant will report to the Public Finance Project Manager (PFM Project Manager).  The successful individual will sign the UNDP Individual Consultant. The Consultant to provide their own IT (computer).  

Duration of the Work

The envisaged time frame of the consultancy is a total of 45 days between the May and November 2021.

Duty Station

The duty station for this assignment is home based, preferably in the Pacific due to time zone constrains, no travel is foreseen.

Competencies

Corporate competencies:

• Demonstrates integrity and fairness by modelling UN values and ethical standards;

• Demonstrates professional competence and is conscientious and efficient in meeting commitments, observing deadlines and achieving results;

• Display cultural, gender, nationality, religion and age sensitivity and adaptability.

Functional Competencies:

• Demonstrated ability to work harmoniously in a multi-cultural environment;

• Ability to work on own initiative as well as a member of a team and to work under pressure;

• Excellent relationship management;

• Excellent communication, facilitation, presentation and reporting skills;

Required Skills and Experience

Education

• Bachelor in Graphic Design, Communication, art or relevant field, in lieu of Bachelors 5 years of relevant experience will be accepted.

Experience

• At least 3 years of experience working as an illustrator / cartoonist / live illustrator in the development sector;
• Experience illustrating report, live meeting, experience with animated communication products an advantage.
• Demonstrated experience in producing products for a wide variety of audience in the Pacific, including weaving in cultural references in designs, a must; Past products’ audience would ideally include youth and technical groups; experience delivering innovative products (animations, interactive products, augmented reality…) for audiences in the Pacific an advantage.
• Experience mentoring, designing and delivering training a strong advantage.

Language requirements

• Fluency in English is required
• Knowledge of one or more Paicifc language a strong advantage

PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

Consultant must send a financial proposal based on Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs and as per below percentages:

• PFM training illustration produced in collaboration with PFM team: 20% of the total contract amount

• Equivalent of 3x2days workshops illustrated live +2 Knowledge products illustrated (as per ToR guidelines): 20% of total contract amount

• Training structure designed and mentoring provided to 5 mentees selected through the PFM monthly activities: 40% of total contract amount

• Equivalent of 2x2days workshops illustrated live + 2 knowledge products as per ToR: 20% of total contract amount

In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources

In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.

Evaluation Method and Criteria

Individual consultants will be evaluated based on Cumulative analysis.  The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%). and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.

Technical Criteria for Evaluation (Maximum 70 points)

• Criteria 1 - Relevance of education in Graphic Design, Communication, art or relevant field, in lieu of Bachelors 5 years of relevant experience will be accepted – Max 10 points

• Criteria 2 - Relevance of experience working as an illustrator / cartoonist / live illustrator in the development sector - Max 10 Points

• Criteria 3 – Specific experience illustrating report, live meeting, experience with animated communication products an advantage -Max 20 points

• Criteria 4 – Experience in producing products for a wide variety of audience in the Pacific, including weaving in cultural references in designs, a must; Past products’ audience would ideally include youth and technical groups; experience delivering innovative products (animations, interactive products, augmented reality…) for audiences in the Pacific an advantage – Max 20 points

• Criteria 5 – mentoring, designing and delivering training a strong advantage– Max 10 points

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

Shortlisted candidates shall be called for an interview which will be used to confirm and/or adjust the technical scores awarded based on documentation submitted.

Documentation required

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:

• Letter of Confirmation of Interest and Availability for the duration of the assignment using the template provided in Annex II.

• CV indicating all experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

• Financial proposal, as per template provided in Annex II (in USD)

Note: Successful individual will be required to provide proof of medical insurance coverage before commencement of contract for the duration of the assignment.

Incomplete, joint proposals and proposals sent to the wrong mailing address will not be accepted and only candidates for whom there is further interest will be contacted.

Individuals interested in this consultancy should apply and will be reviewed based on their own individual capacity. The successful individual may sign an Individual Contract with UNDP or request his/her employer to sign a Reimbursable Loan Agreement (RLA) on their behalf by indicating this in the Offerors letter to Confirming Interest and Availability using Annex II.

Annexes

• Annex I - Individual IC General Terms and Conditions

• Annex II – Offeror’s Letter to UNDP Confirming Interest and Availability for the Individual IC, including Financial Proposal Template

Above documents can be accessed from UNDP website via following link:

https://procurement-notices.undp.org/view_notice.cfm?notice_id=77509

 Proposal Submission

• All applications must be clearly marked with the title of the consultancy (Illustrator - Public Finance Management) with reference (PN/FJI/028/21) and submitted via UN Job shop by 30 April 2021.

• Note: UNDP Jobs only supports single document upload hence ensure that the proposal consolidated and submitted as one single document.

• For further information concerning this Terms of Reference, please contact UNDP Pacific Office by email: procurement.fj@undp.org.

Women applicants are encouraged to apply