Background

Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors.

A cover letter (maximum length: 1 page) indicating why the candidate considers himself/herself to be suitable for the position.

One sample of research produced, report written, knowledge product, publication(s) and/ or other relevant materials.

Travel:

UNDP will cover the cost of travel of the individual to the duty station, as well as their return to their home upon completion of their services. Travel costs are covered only in the event that the function will be undertaken physically in the duty station and excludes working from home arrangements.

Office/Unit/Project Description  

In 2014 the Government of Timor-Leste created the Special Administrative Region (SAR) and established the Special Zone of Social Market Economy (ZEESM) in Oé-Cusse district (an enclave nestled within Western Timor province of Indonesia and with an estimated population of 75,000).  

UNDP has been providing policy advice to the SAR-ZEESM Office since its establishment and has developed a program to help the ZEESM establish and operationalize institutional and developmental structures and systems. 

The framework for UNDP’s support to Oé-Cusse ZEESM is built around two components: (i) governance (ii) sustainable and innovative development. Thus, as part of the roll out process of ZEESM there is a need to formulate policies and provide high quality advice to support priority areas that have clear and strong forward linkages to the ZEESM. 

The SAR and ZEESM project focuses on policy innovation in order to improve service delivery in key areas of regional development: tourism, business development, agriculture, and water. 

The Monitor and Evaluation Officer will contribute to:

• Improve Project implementation in all mentioned areas reporting efficient, timely, responsive, client-friendly and high-quality.

• Increase SAR and ZEESM project traceability and increase integration within programmatic areas related to project implementation.

• Build and share knowledge on reporting, monitoring and evaluation with the project staff and partners.  

Institutional Arrangement

The Monitoring and Evaluation Officer will work under the supervision of the UNDP Programme Manager and advice/guidance of the CTA, and will be will actively support the Project Management Unit (PMU) in development and implementation of monitoring and evaluation strategy to showcase the project results and impacts. 

Duties and Responsibilities

The Monitor and Evaluation officer will undertake the following functions:

Monitoring and Evaluation:

1. In consultation with programme manager and team develop a M&E framework and plans, define project indicators, prepare tools and collect and review monitoring data.

2. Design and implement data collection and reporting protocols linked to project outcome indicators to support routine project progress reporting.

3. Support  monitoring data quality tracking the progress of activities and identifying opportunities for staff and Implementing Partners capacity building opportunities.

4. Perform field visits as per need to ensure the quality of the data gathered by the project and to verify the accuracy of the reported data.

5. Record report and analyze data against indicators listed in the logical framework against indicators and Annual Work Plan.

6. Manage key informant in-depth interviewing, managing survey data collection, reviewing data, preparing datasets, analyzing quantitative or qualitative data, and report writing.

7. Interpret outcomes of implementation through data or other evidenced-based sources and provide program recommendations as needed.

8. Assist in the management of field monitoring, evaluation design, empirical and statistical analysis, environmental compliance, and management of information systems.

9. Reviewing project reports, back-to-office reports, activity implementation reports, visiting sites, meet with communities and beneficiaries and engaging in written and oral communications with project stakeholders, beneficiaries, grant recipients and local communities to support M&E;

10. Prepare regular M&E reports, update risk matrix and logs, lessons learned logs and organize regular monitoring and implementation progress reporting with key government partners, NGOs and community organizations

11. Collect data from field monitoring reports. BTORs, activity implementation reports, KIIs etc. and regularly update the results monitoring and tracking framework

12. Asist on monitoring of environmental and social risks, and corresponding management plans as relevant, monitoring of gender action plan and monitoring of stakeholder engagement plan.

13. Assist in the preparation of quarterly and annual reports, in adherence to and compliance with project Annual Work Plans (AWP) and M&E frameworks;

14. Assist in the monitoring of milestones and key accomplishments of the program;

15. Support in organise special events such as launching, donor engagement/joint monitoring, etc

16. Conduct M&E need identification survey among project staff and identify M&E capacity gaps

Capacity Building and knowledge Management:

1. Generate knowledge management products on M&E such as handbooks, toolkits for indicators, lessons learnt reports, webinars and others.

2. Network and actively engage with counterparts, communities of practice and other partners in disseminating learnings and acquiring timely information with respect to M&E policies, tools, and best practices.

Competencies

UN CORE VALUES AND COMPETENCIES

Professionalism: Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication:Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Required Skills and Experience