Consultant to conduct Quality Assessment of UN Women’s ESAR Tier I and Tier II Narrative Donor Reports

Advertised on behalf of :

Location : Nairobi, KENYA
Application Deadline :31-May-21 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
Expected Duration of Assignment :30 days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women) was established by the General Assembly resolution 64/289 of 2 July 2010. UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, peace, and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.”

The UN Women Strategic Plan commits the organization to institutionalizing a strong culture of results-based management, reporting, knowledge management and evaluation. For all agreements, timely submission of quality donor reports is one of the main accountabilities UN Women has with respect to maintaining good relations with its donors based on transparency and efficiency. Donor confidence in UN Women’s ability to implement and report on projects not only affects future funding but is crucial in maintaining good relations with donors and building an internal knowledge base on UN Women project performance and best practices.

The UN Women East and Southern Africa Regional Office (ESARO) supports one multi-country office -South Africa (Botswana (which has a Program Presence), Lesotho, Namibia, South Africa and Swaziland), and 12 country offices - Burundi, Ethiopia, Kenya, Malawi, Mozambique, Rwanda, Somalia, South Sudan, Sudan, Tanzania, Uganda and Zimbabwe. Support provided includes ensuring quality and timely reports which is one of the main indicators used for determining the specific office’s classification as a Tier I or Tier II. This classification is undertaken to identify offices (Tier 2) that require additional support in reviewing reports and clearance by the Regional office before final submission to the donors, while Tier 1 offices prepare and submit reports without additional support from the Regional Office. Currently in the East and Southern Africa region, four country offices are in Tier I i.e., Ethiopia, Rwanda, Uganda, and Zimbabwe. The rest are in the Tier II category.

The ESARO would like to undertake a review of a sample of donor reports from each of the four Tier I country offices to determine the offices’ continued capacity and assess the Tier II offices to establish their capacity to be graduated to the Tier I category. The review will also identify quantitative and qualitative data gaps and provide guidance on areas that need further strengthening for sustainable quality and timely donor reporting.

The consultant will work closely with the Regional Monitoring and Reporting (M&R) specialist and the ESA Deputy Regional Director (DRD).  The M&R specialist will oversee the day-to-day management of the review and be the focal point of contact for the consultant.  

Objectives of the assignment:

The main objective of the review is to assess the Multi/Country offices’ donor reporting capacity in order to determine areas in need of strengthening and the Tier category the offices should be in. The main basis for this assessment will be the quality and timeliness of donor reports.


Duties and Responsibilities

Scope of Work:

The consultant will undertake the quality analysis for an agreed sample of donor reports in 2020 covering all the countries. Guided by existing UN Women donor reporting quality metrics and guidance and corporate RBM standards the consultant will review a representative sample of donor reports from the Regional, Multi/Country offices.

Duties and Responsibilities:

  1. Propose a methodology and define criteria to assess the quality of donor reports produced in 2020 based on UN Women corporate requirements for the donor reporting: using RBM approach/languages; data and evidence based; reporting against SMART indicators to assess progress against expected results/targets and resources; coherence between the narrative and financial report, appropriate use of photos and graphics, quotes, and/or personal stories etc.
  2. Propose a methodology of how to select a representative sample of 2020 donor reports per office including ESARO. 
  3. Review the selected sample of donor reports.
  4. Provide insight on the quality of reports being submitted by the Regional Office, Tier I and II countries.
  5. Identify best practices and shortfalls in donor reporting.
  6. Provide a one or two pager analysis for each office – identifying the areas that are strong/weak and recommendations.
  7. Provide concrete recommendations on how to improve the quality and consistency of donor reports in the region, in support of strengthened donor reporting capacities.  
  8. Present the findings from the review for validation in a workshop.
  9. Based on findings and recommendations from the assessment work with the Donor Reporting Focal Points in HQ and ESARO on the categorization of Multi/Country offices into Tier I and Tier II.


Deliverable 1: Inception report with a methodology for undertaking the review; Methodology to select representative sample and assess quality of donor reports; detailed workplan for undertaking the review.

Deliverable 2: One or two pager analysis for each office and Donor Reporting Assessment Sheets for each report reviewed.

Deliverable 3: Draft Report of quality of donor reports with specific comments/recommendations on Tier categorization.

Deliverable 4: PowerPoint presentations on the main findings and recommendations.

Deliverable 5: Final Report of quality of donor reports with specific comments/recommendations


Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example


Functional Competencies

  • Strong background in reporting to donors, results-based management, and donor relations.
  • Knowledge of programme and project management approaches and tools
  • A good understanding of gender equality and women’s empowerment issues. 

Required Skills and Experience


  • Advanced University Degree in social development, economics, business, philosophy, gender and development or other related fields.



  • Minimum 10 years professional experience in development work in monitoring, reporting or knowledge management is required.
  • Experience in RBM is required, e.g., results-based reporting and evaluation, strengthening RBM capacity in a decentralized organization.
  • Previous work experience with UN, including UN Women, or other development agencies an asset.


Language Requirements:

  • Fluency in English and a good knowledge of French

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