One UN Roster Procurement Assistant


Location : West Bank or East Jerusalem, PALESTINIAN TERRITORIES
Application Deadline :02-Jun-21 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
Arabic   English  
Duration of Initial Contract :6 months with the possibility to extend based on fund availability and performance

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

The UN Agencies active in Palestine (UN Country Team) requested the one UN HR group to establish a One UN Roster that is made of the most frequently required positions. The following Generic Vacancy Announcements support the establishment of this One UN Roster. The Roster will be a list of pre-vetted, highly qualified candidates, and it serves the purpose of fast-tracking recruitment processes as positions become available. After a rigorous selection process, successful candidates will be placed in the respective One UN Roster for a period of 24 months. While placement on the Roster does not guarantee a position, it is going to be an important resource for filling future vacancies. Candidates placed on the Roster will be reviewed when a relevant position becomes available and if found suitable, are offered placements through a direct selection process.

APPLICATIONS WITHOUT THE COMPLETED UNDP P-11 FORM WILL BE TREATED AS INCOMPLETE AND WILL NOT BE CONSIDERED.

UNDP P11 form (new Personal History form) (google.com)  Kindly note that the system will only allow one attachment.

This Generic Vacancy Announcement serves the purpose of creating a One UN Roster in Palestine. The Roster will be used to expedite the hiring of personnel whenever a UN entity/Agency in the State of Palestine needs personnel contracting services in the respective area.

This Generic Vacancy Announcement is exclusively intended for Procurement Assistant Service Contract positions at SB3 level in any UN entities operating in Palestine. The One UN Roster is a list of pre-vetted, highly qualified candidates intended to fast-track recruitment processes as positions become available. After a rigorous selection process, successful candidates will be placed in the Procurement Assistant Roster. While placement in the Roster does not guarantee a position, it is an important resource for filling vacancies. Candidates placed on the Roster will be reviewed when a relevant position becomes available and if found suitable, are offered placements through a direct selection process.


Duties and Responsibilities

1. Perform administrative procurement activities

2. Maintain filing and records keeping of project documents

3.      Perform other duties

1. Perform administrative procurement activities

  • Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
  • Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
  • Review, record and prioritise purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
  • Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach HQ and field operations.
  • Research, collate and present information in standard formats, to enable informed decision making and consistency of information presented to the stakeholders.
  • Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach.
  • Provide technical support and/or allocate work to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

2. Maintain filing and records keeping of project documents 

  • Update, manage and maintain relevant databases and records, to ensure the information is
  • accurate, organised, and available for others to access, and supports reporting requirements.

3.      Perform other related duties as required.


Competencies

Core Competencies:

Innovation:  Ability to make new and useful ideas work

Leadership:  Ability to persuade others to follow

People Management:  Ability to improve performance and satisfaction

Communication:  Ability to listen, adapt, persuade and transform

Delivery:  Ability to get things done while exercising good judgement

Technical/Functional Competencies:

Procurement:  The ability to acquire goods, services or works from an outside external source

Logistics:  Knowledge of logistics operations, principles and methods, and ability to apply to strategic and/or practical situations

Supplier Management:  Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations

Contract Management:  Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations

Operations:  Office Administration

Operations:  Operational Efficiency


Required Skills and Experience

Education:

  • Completion of secondary school education. 
  • A post-secondary certificate in the related
  • functional area is desirable. 

Experience:

  • Minimum 3 years of relevant experience in procurement required. 
  • Experience in conducting analyses and developing reports required. 
  • Experience working with suppliers or other third party on day to day basis. 
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling web based management systems are required. 
  • Familiarity with UN administrative and financial regulations, rules and procedures would be an asset.

Language Requirements:

  • Fluency in both Arabic and English, written and spoken. 
  • Knowledge of Hebrew is desirable.



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