One UN Roster Programme Associate


Location : Gaza, PALESTINIAN TERRITORIES
Application Deadline :02-Jun-21 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
Arabic   English  
Duration of Initial Contract :6 months with the possibility to extend based on fund availability and performance

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

The UN Agencies active in Palestine (UN Country Team) requested the one UN HR group to establish a One UN Roster that is made of the most frequently required positions. The following Generic Vacancy Announcements support the establishment of this One UN Roster. The Roster will be a list of pre-vetted, highly qualified candidates, and it serves the purpose of fast-tracking recruitment processes as positions become available. After a rigorous selection process, successful candidates will be placed in the respective One UN Roster for a period of 24 months. While placement on the Roster does not guarantee a position, it is going to be an important resource for filling future vacancies. Candidates placed on the Roster will be reviewed when a relevant position becomes available and if found suitable, are offered placements through a direct selection process.

APPLICATIONS WITHOUT THE COMPLETED UNDP P-11 FORM WILL BE TREATED AS INCOMPLETE AND WILL NOT BE CONSIDERED.

UNDP P11 form (new Personal History form) (google.com)  Kindly note that the system will only allow one attachment.

This Generic Vacancy Announcement serves the purpose of creating a One UN Roster in Palestine. The Roster will be used to expedite the hiring of personnel whenever a UN entity/Agency in the State of Palestine needs personnel contracting services in the respective area.

This Generic Vacancy Announcement is exclusively intended for Programme Associate Service Contract positions at SB3 level in any UN entities operating in the State of Palestine. The One UN Roster is a list of pre-vetted, highly qualified candidates intended to fast-track recruitment processes as positions become available. After a rigorous selection process, successful candidates will be placed in the Programme Associate Roster. While placement in the Roster does not guarantee a position, it is an important resource for filling vacancies. Candidates placed on the Roster will be reviewed when a relevant position becomes available and if found suitable, are offered placements through a direct selection process.


Duties and Responsibilities

Summary of key functions (The functions are generic and therefore not inclusive of all duties nor are all duties carried out by all Programme Associates):

1. Support in the formulation of Programme Strategies;

2. Programme Management Support;

3. Administrative and Financial Management Support to the Programme Unit;

4. Facilitation of Knowledge Building and Knowledge Sharing.

5.      Perform other duties as required.

1. Support in the formulation of Programme Strategies

  • Provide programmatic and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  • Assemble briefing materials and prepare PowerPoint and other presentations for the programme unit;
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

2. Programme Management Support

  • Support the Programme Team in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications;
  • Create projects in the ERP system, prepare required budget revisions, revision of project status, determination of unutilized funds, operational and financial clossure of a project;
  • Support the Programme Team in the financial management of Programmes;
  • Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
  • Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations;
  • Organize, compile and process information from donors, Regional Office, and programme team, as inputs to various databases and documents;
  • Support the Programme team in the tracking and reporting on mobilized resources.

3. Administrative and Financial Management Support to the Programme Unit

  • Review of Financial Reports; preparation of vouchers for development projects;
  • Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed and that transactions are correctly recorded 
  • Create requisitions for projects, make budget check for requisitions, POs and vouchers;
  • Prepare cost sharing, and trust fund agreements, follow up on contributions as per the resource mobilization efforts;
  • Assist in the preparation of cost-recovery bills 

4. Facilitation of Knowledge Building and Knowledge Sharing

  • Support synthesis of lessons learnt and best practices related to programme management;
  • Support synthesis of lessons learned and best practices in programme finance;
  • Sound contributions to knowledge networks and communities of practice;
  • Support organization of training for the office staff and partners on programme and operations related issues.

5.      Perform other related duties as required.


Competencies

Core Competencies:

Innovation:  Ability to make new and useful ideas work

Leadership:  Ability to persuade others to follow

People Management:  Ability to improve performance and satisfaction

Communication:  Ability to listen, adapt, persuade and transform

Delivery:  Ability to get things done while exercising good judgement

Technical/Functional Competencies:

Finance/Accounting:  Financial Planning and Budgeting

Finance/Accounting:  Financial Management

Development Effectiveness:  Project Management

Development Effectiveness:  Knowledge Management

Office Administration:  Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs

Operational Efficiency:  Ability to identify and execute opportunities to improve operational efficiency


Required Skills and Experience

Education:

Bachelor’s degree in business or public administration, finance, economics, political sciences, social sciences or related field.

Experience:

  • Minimum 3 years of relevant experience required. 
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages.
  • Experience in handling web based management systems are required
  • Familiarity with UN administrative and financial regulations, rules and procedures would be an asset.

Language Requirements:

Fluency in both Arabic and English, written and spoken.



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