Programme Management Specialist



Advertised on behalf of :

Location : Bujumbura, BURUNDI
Application Deadline :26-May-21 (Midnight New York, USA)
Type of Contract :FTA Local
Post Level :NO-C
Languages Required :
English   French  

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Burundi's Strategic Note 2019-2023 aligns with UN Women's Global Strategic Plan 2018-2021, the National Development Plan 2018-2027, the National Gender Policy (NGP) and UNSC Resolution 1325 action plans for 2017-2021, UNDAF (2019-2023) and the United Nations Resilience Framework. It captures the triple mandate of UN WOMEN (Normative, Coordination and Programmatic) aimed at supporting government and partners to achieve lasting results for Gender Equality and the Empowerment of Women, building on its comparative advantages.

The strategic note prioritizes three outcomes: i) An environment for the implementation of WPS commitment is enabled in Burundi through the participation and influence of key governmental and non-governmental stakeholders’t; ii Women, including those in refugees/ IDPS camps and other vulnerable situations, experience enhanced safety, security, physical and mental health, and their human rights respected in conformity with ratified regional and international instruments’; iii) Women and girls participate in and benefit from socio-economic recovery opportunities in the context of peace and resilience-building’.

Hence, UN Women Burundi is structured in three main components: (1) Women Leadership & Participation -Peace and Security (WPS); (2) End of Violence Against Women and Girls/Human Rights and (3) Women Economic Empowerment (WEE).

Under the supervision of the Country Representative, the Programme Management Specialist is responsible for managing the development, implementation, monitoring and reporting of programmes for the Country Office, including providing technical support to the implementation of the Country Office programme, managing the monitoring and reporting for the Country Office, overseeing and guiding people and budget management for the programme team, building partnerships and providing support in developing resource mobilization strategies, and managing knowledge building efforts.


Duties and Responsibilities

1. Manage the programmatic development for the Country Office, based on the Strategic Note

  • Provide overall programme advisory support to the Office Management;
  • Guide the development of the CO programme, and provide technical support to the design and formulation of programme/ project initiatives;
  • Review and provide feedback to project/ programme strategies and documents, workplans, case studies and related knowledge products and publications, as needed;
  • Provide technical advice on the development of systems, processes and mechanisms to support programme planning, implementation, monitoring and progress reporting;
  • Review and evaluate proposals and oversee the preparation of donor proposals and reports;
  • Draft policy documents, briefs and other strategic papers/ materials for the use in the development and presentation of policy and programmatic positions.

 

2. Provide technical support to the implementation of the Country Office programme

  • Review programme annual work plans to assure compliance with UN Women programme goals and results-based indicators;
  • Analyze and ensure alignment of project budgets with logical framework matrices and work plans;
  • Draft reports on activities, outputs and outcomes; and compile information in preparations of country office donor and UN Women reports;
  • Analyze and ensure alignment of project budgets with logical framework matrices and work plans;
  • Manage programme quality control and identification of potential challenges;
  • Align programme activities with operations team in close liaison with Operations Managers;
  • Build and manage relationships with national partners, as necessary.

 

3. Manage the monitoring and reporting for the Country Office

  • Recommend and establish programme monitoring standards, criteria, and other indicators for measuring and assessing progress/results;
  • Manage the monitoring of mutually agreed results frameworks and performance indicators;
  • Coordinate the process of gathering information and preparing progress reports on programme implementation; prepare technical reports;
  • Prepare programme team for audits and monitor implementation of audit recommendations;
  • Provide training on results-based management to office staff, as necessary.

 

4. Oversee and guide people and budget management for the programme team

  • Lead a team, perform staff performance reviews, ensure capacity development of staff members by suggesting development opportunities;
  • Monitor and analyze financial situation on the portfolios and programmes to ensure adherence to delivery rates and utilization of resources to meet agreed upon targets and results;
  • Ensure effective information flow, communication and coordination across the office, between programmes, projects and operations, and with other UN Women offices and units.

 

5. Build partnerships and provide support in developing resource mobilization strategies

  • Develop and implement partnerships and resource mobilization strategies;
  • Analyze and research information on donors, finalize substantive briefs on possible areas of cooperation, identification of opportunities for resource mobilization and cost sharing;
  • Determine programmatic areas of cooperation, based on strategic goals of UN Women, country needs and donors’ priorities and develop the relevant partnerships.

 

6. Manage knowledge building efforts

  • Manage the process of identifying and synthesizing of best practices and lessons learned that are directly linked to the implementation of the programme and contribute to their global dissemination.

 

Key Performance Indicators

  • Programme team workplans and budgets are developed and implemented in line with Strategic Note and Country Office work plans
  • Programme team adhere to UN Women’s Rules, Regulations, policies and procedures, using a results based management approach
  • Programmes are implemented according to workplan and budget
  • Regular monitoring of programmes, issues/deviations are raised in a timely manner
  • Timely and quality reporting and regular dissemination and sharing of information, including best practices/ lessons learned


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

 

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

 

Functional Competencies

  • Strong programme formulation, implementation, monitoring and evaluation skills
  • Ability to develop detailed operational plans, budgets, and deliver on them
  • Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision-making
  • Strong analytical skills
  • Strong knowledge of Results Based Management
  • Good knowledge of UN programme management systems


Required Skills and Experience

Education and Certification

  • Master’s degree or equivalent in Social Sciences, Political Science, Development, Public Administration, Gender is required.
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. 
  • A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.
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Experience

 

  • At least 5 years of progressively responsible experience in programme management, including programme design, programme coordination, monitoring and evaluation, donor reporting and capacity building;
  • Experience in setting priorities, budgets, work plans, participating in programme development and programme writing;
  • Experience in working in a gender related area;
  • Experience in the fields of ending violence against women/ human rights of women/ women Economic empowerment/ women leadership & participation/peace and security
  • Experience in leading teams effectively is an asset.
  • Experience in working independently with minimal supervision
  • Experience in country and/or region is an asset;
  • Experience in coordinating and liaising with government agencies and/or donors is an asset;
  • Experience working in the UN System is an asset

 

Language Requirements

  • Fluency in French and English is required
  • Working knowledge of another official UN language is an asset



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