UN WOMEN Jobs - 99374- UN Women: Programme Analyst

UN Women: Programme Analyst – Business Process

Advertised on behalf of

UN WOMEN

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

TA International

Starting Date :

Application Deadline :

09-Jun-21 (Midnight New York, USA)

Post Level :

P-2

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

364 days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women will lead and coordinate United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

The Strategy, Planning, Resources and Effectiveness Division (SPRED) of UN Women was established in late 2019 as a part of the change management process in UN Women HQ. The division is to integrate corporate strategy, resources and performance measurement to improve decision-making in order to manage for results while increasing transparency and accountability to its Governing Bodies and Stakeholders. Specifically, the Division will formulate corporate strategies aligned to the corporate objectives, ensure internal controls and risk management are fully in place, and that resources from all sources to budget plans and the organization priorities. Additionally, the Division will monitor and report on corporate programmes and budget implementation to ensure coherent achievement of results in keeping with the Corporate Strategic Plan and Strategic Framework. The decisions will ensure coherent and integrated strategic analysis, planning and budgeting across UN Women while providing advice to senior management and governing bodies as necessary. The Strategy, Planning, Resources and Effectiveness Division will help strengthen UN Women, improve services to the field by defining a clear set of priorities with aligned resources, ownership, accountability and oversight. It will also provide arm’s length analysis of the performance of the organization.

The Strategic Planning Unit (SPU) in SPRED focuses on assisting UN Women and partners to achieve higher quality development results through an integrated approach that links strategic planning and Results-Based Management (RBM) with more effective and new ways of working. The SPU is the custodian of RBM as well as field and HQ level strategic planning and results-based reporting in UN Women. The SPU provides quality assurance on strategic planning and results reporting exercises at the corporate and field levels. It takes a collaborative approach to strategic planning and programmatic learning, creating space for innovation and enabling UN Women and its partners to be more effective, knowledge and data-driven, and driving higher quality UN Women programming. It is also charged with engagement on all planning inter-agency initiatives. SPU is also the leading unit as business owner for UN Women results management systems to support strategic planning and results-based monitoring and reporting processes as well as data aggregation and analysis to communicate on results with stakeholders.

Under the direct supervision of Chief in SPU with the second reporting line to Programme Specialist – Results Management, the Programme Analyst – Business Process will assist and support SPU’s work in the areas of business processes and procedures, tracking of relevant recommendations and management responses from evaluatios and audits, supporting planning work of SPU and SPRED, and RBM capacity development and knowledge management.

Duties and Responsibilities

Provide technical and coordination support to the development, revision and implementation of Policy, Procedure and Guidance Framework of UN Women (PPG) associated with strategic planning, results-based monitoring and reporting, and Results-Based Management at the corporate level:

Provide coordination and technical support to HQ units and field offices to facilitate effective implementation of of PPG that are led by SPRED/SPU in the areas of planning, monitoirng and reporting with Strategic Plan, Strategic Notes and work plans;
Provide coordination support at the technical level with the field and HQ units to collect, consolidate and analyze inputs and feedback to support the development and revision of PPG that are led by SPRED/SPU;
Provide technical contributions to the development and revision of other PPGs that are led by other HQ division/units to ensure the minimum RBM standard and the alignment of those with UN Women Strateigc Plan, Strategic Notes and work plans;
Provide technical support to the enhancement and development of UN Women corporate systems, by specifying key business processes based on PPGs as well as supporting the specification of user-needs and user-acceptance test of new functionalities.

Provide technical and coordination support for tracking and use of evaluation and audit recommendations that are related to the areas of RBM, strategic planning, monitoring and reporting:

Monitor the status of the management responses that are under the responsibility of SPU, and coordinate within SPU as well as with evaluation and audit offices;
Analyze, summarize and share key relevant recommendations and lessons from corporate evaluations and audits to feed into revision of relevant PPGs, strategic planning exercises at the HQ and field levels (e.g. Strategic Plan, Strategic Notes and work planning) and to contribute to overall knowledge sharing and learning in the areas of RBM, strategic planning, monitoring and reporting;
Ensure the key relevant recommendations and management responses from audits and evaluations are addressed in relevant PPGs that are led by SPRED/SPU, and key relevant information are shared with RBM community of practice in a timely manner.

Provide coordination and technical support to planning, monitoring and reporting exercises of SPU and SPRED:

Serve as the main focal point for work plan in SPU at the techchnical level to coordinate and work with colleagues in SPU and SPRED to draft and finalize work plans of SPU in relevant systems, ensuring that the unit work plan is developed jointly within the SPU and meets the requirements and standard specified in work plan guidance;
Coordinate with colleagues in SPU and SPRED to ensure that monitoirng and reporting expercises for unit work plan are completed in a timely manner with inputs from all the relevant colleagues, including ensuring the the relevant data entry in systems as well as organizing mid-year and annual review meetings;
Provide technical and coordination support to prepare presentations and documents to summarize the work of SPU;
Provide technical inputs and coordinationsupport to contribute to the development and implementation of SPRED Division Strategy under UN Women’s Strategic Plan by serving as the main focal point from SPU at the techcnial level to work with SPRED Directorate and other units in the division;
Provide technical inputs to support the development, finalization and revision of Integrated Results and Resources Framework (IRRF) of UN Women’s Strategic Plan;
Provide technical inputs to support the appraisal of Strategic Notes from Country Offices and Regional Offices.

Provide technical and coordination support to Results-based Management (RBM) capacity development and knowledge management:

Maintain the RBM community of practice within UN Women by collecting, analyzing, summarizing and sharing good/promising practices and lessons learned on RBM across the organization;
Manage RBM email group to faciliate cross-regional exchange, learning and peer-to-peer support mechanism;
Manage the SPU RBM sections of UN Women Intranet, with new RBM resources;
Provide technical contributions to RBM community of practice and joint initiatives at the inter-agency level, including those with the UN Strategic Planning Network;
Provide technical inputs to the development and coordinate the roll out of training materials and tools for strengthening corporate capacity on RBM;
Coordinate the organization of RBM-related training, webinars, and working sessions for field offices;
Provide RBM-related technical support and guidance to field offices upon request to support the RBM capacity development efforts;
Contribute to Global Project Apraisal Committee by providing RBM-related technical inputs for development and revision of guidance, processes, tools and checklist to ensure the minimum standard of RBM and alignment with Strategic Notes and Strategic Plan.

Provide any other support as requested by the supervisor.

Key Performance Indicators:

Quality technical and coordination assistance to capacity development and knowledge management work in the areas of RBM to strengthen UN Women’s capacity on RBM;
Analytical summary of audit and evaluation recommendations used in a timely manner to support strategic planning exercises;
A set of written comments prepared per project document prior to Global PAC meeting;
Quality technical and coordination support to development, revision and implementation of business processes and procedures led by SPU;
Quality and timely provision of technical and coordination support to ensure the finalization, monitoirng and reporting of SPU work plans.

Competencies

Core Values:

Integrity;
Professionalism;
Respect for Diversity.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies:

Good understanding of the application of RBM in strategic planning, programming, monitoring, reporting and evaluation;
Good knowledge of knowledge management and learning in the areas of RBM;
Ability to link key institutional processes to promote overall organizational effectiveness;
Ability to go beyond established procedures and practices, introduce new approaches and strategic innovations;
Strong analytical skills;
Team player;
Strong organizational skills.

Required Skills and Experience

Education:

Advanced University Degree (at least a master’s degree) in development-related disciplines, Social Sciences, Political Science, Development Studies, Public Administration, Gender, or other related fields; a first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

At least 2 years of relevant experience in international development including gender, specifically in the areas of RBM, strategic planning, monitoring and/or reporting at the HQ and/or field levels;
Experience in programming and programme/project management;
Experience in development and revision of business processes for programme/project management is an asset;
Experience in working with development institutions and/or organizations (e.g. UN agencies, multilateral/bilateral development institutions, NGOs, CSOs, etc.) is an asset;
Experience in knowledge management in the context of international development, such as collecting, analyzing and sharing knowledge, in results-based management is an asset.

Languages:

Fluency in English, both oral and written, is required;
Proficiency in other UN languages is an advantage.

NOTE: The duration of the assignment is for 364 days. Whereas an external candidate will be offered a temporary appointment, subject to release agreements, staff members in UN Women may be administered as a temporary assignment and staff members in the UN Common system may be administered under a loan arrangement.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.