International Consultant on Risk and Threats Management Coordination


Location : Home-based, UKRAINE
Application Deadline :20-Jun-21 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Expected Duration of Assignment :Up to 6 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

!!!! UNDP document templates are available for download by following the link:

https://www.dropbox.com/sh/297e72t7i3v2969/AADDRyUo2uoNrYjuD8NLmdl0a?dl=0

NB: Please note that online/application system does not recognise Russian/Ukrainian language, information you provide in on-line application questionnaire must be presented in English. All requested documents should be combined/merged (compressed if necessary) and uploaded into the application system by 1 document/attachment only.

 

1. BACKGROUND

The current armed conflict in eastern Ukraine has had a direct and extremely negative impact on social cohesion, community security, and the rule of law. Acknowledging the urgent need to address the challenges of restoration, economic recovery, and peacebuilding in the areas directly and indirectly affected by the conflict in late 2014, the Government of Ukraine requested the international community to provide technical assistance and financial support to assess priority recovery needs. At the end of 2014, the United Nations, the World Bank, and the European Union conducted the recovery and peacebuilding assessment later approved by the Cabinet of Ministers in mid-2015.

Over a decade before the conflict, UNDP had been actively represented in eastern Ukraine, with a focus on community development, civil society development, and environmental protection. The work to address the specific development challenges occurring from the conflict and the above-mentioned is based on previous work and established partnership relations. It was initiated in 2015 through the United Nations Recovery and Peacebuilding Programme, which is a multilateral donor framework programme jointly implemented by four UN partner agencies in cooperation with the Government of Ukraine.

Four United Nations agencies are implementing the United Nations Recovery and Peacebuilding Programme (UN RPP): the United Nations Development Programme (UNDP), the UN Entity for Gender Equality and the Empowerment of Women (UN Women), the United Nations Population Fund (UNFPA) and the Food and Agriculture Organization of the United Nations (FAO).

Twelve international partners support the Programme: the European Union (EU), the European Investment Bank (EIB), the U.S. Embassy in Ukraine, and the governments of Canada, Denmark, Germany, Japan, the Netherlands, Norway, Poland, Sweden and Switzerland.

The UN RPP is implemented to address and mitigate the causes and effects of the conflict. It is based on the results of the Recovery and Peacebuilding Assessment and is consistent with the State Target Reconstruction and Peacebuilding Programme in the Eastern Regions of Ukraine, as well as with two regional development strategies until 2020.

The UN RPP provides for three main areas of activity: (i) supporting economic recovery in conflict-affected communities; (ii) promoting decentralisation and health care reform; (iii) strengthening public safety and social cohesion. The Programme is strongly consistent with the Framework Programme for Partnership between the Government of Ukraine and the United Nations. The Programme is closely associated with the Democratic Governance and Reform Programme, which is implemented nationwide in all regions of Ukraine and complies with the Sustainable Development Goals (SDGs), in particular, SDG 16 (Peace, Justice and Strong Institutions).

As a territorial programme designed specifically for conflict-affected areas in eastern Ukraine, the UN RPP is focused on the main priority needs for stabilisation, peace development, economy and governance in eastern Ukraine after the outbreak of the conflict. It takes into account the opportunities provided by the Minsk Protocol dated September 2014 and revival of its cease-fire provisions and is fully adapted to create a link between humanitarian and developmental needs.

The Programme activities are grouped according to the following key components of the Programme, which reflect the priority needs of the region:

Component I: Economic Recovery and Restoration of Critical Infrastructure;

Component II: Local Governance and Decentralisation Reform;

Component III: Community Security and Social Cohesion.

UNDP’s approach towards community security is quite comprehensive and seeks to operationalize human security, human development, and state-building paradigms at the local level. Concept of community security includes both group and personal security. The approach focuses on ensuring that communities and their members are ‘free from fear’. Thus, there are numerous risks that can jeopardize community security, including economic, environmental, social risks, emergencies of natural and human-made nature, etc. At the same time due to protracted armed conflict communities in eastern Ukraine are more vulnerable comparatively with other communities, and, respectively, face a lot of specific risks, starting from risk of ceasefire breach up to the risks related to unemployment.

In the course of the decentralization reform, which has been implemented in Ukraine since 2014, most of functions of ensuring security of the communities have been transferred to the local level. For instance, according to the Civil Protection Code, local authorities are obliged to provide civil protection within the relevant territory, develop and ensure the implementation of programmes and action plans in the field of civil protection, create and manage emergency and rescue services, etc. At the same time, there are security providers, first of all, local departments of National police and State Emergency Service (hereinafter - SES), who carry out their mandates at the level of communities but are part of central executive bodies. Thus, such security providers are not subordinated to local authorities. However, all the above-mentioned actors must coordinate with each other to ensure security of the community. In eastern conflict area (hereinafter – ECA) situation with risks management and coordination is even more complicated due to ongoing Joint Forces Operation (hereinafter - JFO).  Thus, the risk and threat treatment in Ukraine and in ECA specifically, are two parallel processes, where the division of roles and responsibilities is not entirely clear cut. The JFO is responsible for the management of all threats to national security within the area of operation, meaning, all threats related to the armed conflict in the ECA. The decision-making over response to various risks excluding military ones, are under the mandate of the Commission on Technogenic and Environmental Safety and Emergency Situation. The actual response operations are coordinated by SES regional representatives, while the mandate on public security and civil protection at the regional level is equally shared by the SES and the local public administration unit. Yet both Donetsk Oblast and Luhansk Oblast experience specific challenges and risks, caused by the armed conflict. Moreover, such an approach to risk assessment left untouched the issue of cascading risks. This creates a decision-making and implementation gap in ECA.

In 2020, UNDP’s consultants analysed current state of risk management coordination in ECA and prepared recommendations on improvement in this sphere. Under this assignment UNDP is looking for qualified consultant to implement proposed recommendations. The Consultant will promote UNDP’s mandate as a gender-responsive organization with zero tolerance to any kind of discriminatory and abusive behaviour, including sexual harassment, sexual exploitation and abuse.


Duties and Responsibilities

2. MAIN OBJECTIVES OF THE ASSIGNMENT

 

The main goal of this assignment is to improve community security at the local level through better coordination and joint risk management. The objective of the assignment is to pilot interagency risk management coordination mechanism in selected community.

More specifically, the objective can be divided into next tasks, which shall be accomplished by International Consultant in cooperation with selected Company:

  1. Building risk and threat management capacities of the key stakeholders.
  2. Development of glossary for risk and threat management.
  3. Implementation of risk and threat assessment in selected territorial community.
  4. Complement the risk passports of the community with the new standards on how to factor risk-related information in the risk passport.

 

3. SCOPE OF WORK AND EXPECTED OUTCOMES

Under overall supervision of the Community Security and Social Cohesion Component Lead and daily coordination with the Rule of Law and Community Security Specialist, the Consultant will be responsible for preparation and implementation of the following activities:

- Contributing to the preparation of a detailed workplan with timetable and methodology (the plan and methodology should be approved by UNDP). It should analyse varying levels of men’s and women’s exposure to specific threats, considering the impact of different factors (including gender inequalities, biases, specific security needs, experiences, etc.) on levels of risk faced by women and men from diverse groups.

- Providing the Company with a guidance on the preparation of a glossary of the key terminology on risk and threat management, including definitions related to gender and security, to use as a handout.  The glossary should be prepared based on internationally recommended terminology with the aim to strengthen the civil protection system in Ukraine in general, to be used for advocacy efforts, and potentially be taken into consideration while developing legislation related to risk management in emergencies and other negative phenomena prevention and response. The glossary should be written in Ukrainian and approved by UNDP.

- Providing the Company with a guidance on a training programme design for the key stakeholders in the ECA on risk and threat management, with a focus on gender equality considerations as cross-cutting. The training course should have onlineand in-class components and have introductory and advanced parts. The introductory part should cover at least the following: (i) introduction to the risk and threat concepts; (ii) risk and threat management; (iii) importance on multi-risk approach; and (iv) disaster/crisis risk management. The advanced part should cover at least the following: (i) safety and security in Ukraine; (ii) national risk assessment methodology to prioritize risk scenarios; and (iii) risk-informed development. The training course should be written in Ukrainian and approved by UNDP.

The training courses should be organized by the Company for the representatives of the SES of Ukraine, local authorities, JFO, and the participants of the commission on technological and environmental safety and emergency situation in selected community. After participating in the course, it is expected that there would be strong understanding of gender-responsive risk and threat management, which should allow finetuning efforts of all participants towards stronger risk management for the purpose of community security;

- Piloting the (rapid) risk and threat assessment in the selected community, considering the needs, experiences, issues, and priorities of women and men from diverse groups with reference to specific threats, vulnerabilities, stereotypes. The gaps along the process should be recorded and recommendations provided on how to improve risk and threat management in the selected community to better respond to the different needs of women and men from diverse groups. The findings of the assessment should be deemed to inform community security efforts of the local authorities as well as risk-informed development priorities of the wider group of stakeholders. The findings of the (rapid) risk and threat assessment of selected community should be used to further inform the ‘risk passport’ of the community.

- Taking a leading role in developing the interagency coordination mechanism for multi-risk assessment. For the purpose of (rapid) risk and threat assessment of selected community, the interagency coordination mechanisms shall be developed (a) for risk assessment purpose; and (b) for risk prioritization and management purpose. The proposed inter-agency coordination mechanisms could serve as a prototype for similar mechanisms for the ECA. The coordination mechanisms should be designed to assure all-hazard perspective and be based on the principle of risk footprint and ensure gender-diverse and inclusive representation. Detailed description of proposed mechanism should be written in Ukrainian and English and approved by UNDP.

- Preparing the final report. The report should consist of the glossary the key terminology on risk and threat management, including definitions related to gender and security, description of the results of risk and threat assessment of the selected community, detailing the analysis of the needs, experiences, issues, and priorities of women and men from diverse groups with reference to specific threats and vulnerabilities, developed coordination mechanism, recommendations regarding its further piloting, as well as recommendations related to preparation of risk passports, lessons learned from work done, should be prepared by the Consultant in English. The report should be designed in line with UNDP 10 principles of gender-responsive communications.

- Presenting the assignment results. After assignment fulfilment and approval of final report, the Company and International Consultant shall present its findings to stakeholders and other interested parties at the event, organised by UNDP.

The table below describes the division of responsibilities between the Company and International Consultant:

 

#

Expected Outcome

Company

International Consultant

1.

Detailed workplan with timetable

 

Takes the overall responsibility on the preparation of workplan and its approval by UNDP

Provides contribution to workplan preparation, including providing comments on time needed for accomplishment of tasks

 

2. 

Preparation of training course and delivering trainings to identified stakeholders

In consultations with International Consultant prepares training course and submits it to UNDP for approval. After approval, delivers training to actors, involved in risk management and emergencies prevention and response.

Provides overall guidance on preparation of training course, including general vision and initial structure of the course, ad-hoc consultations, reviewing and providing recommendations to full text of the course.

3.

Compiling a glossary of the key terminology on risk and threat management

In consultations with International Consultant prepares the glossary and submits it to UNDP for approval.

Provides overall guidance on preparation of glossary, ad-hoc consultations, reviewing and providing recommendations to full text of the glossary.

4.

Development of interagency coordination mechanism for multi–risk assessment

In close cooperation with International Consultant develops the mechanism, based on best international practices, and adapted to Ukrainian context.

Provides the Company with comprehensive information about existing mechanisms, which could be used as prototype for   developing interagency coordination mechanism for multi–risk assessment in ECA, including links to related publications. Takes a lead on preparation of the mechanism, including sharing general vision and expected content, ad-hoc consultations, reviewing and providing substantive inputs to full description of the mechanism. Submits description of developed mechanism to UNDP for approval.

5.

Piloting the (rapid) risk and threat assessment in selected community

Based on developed interagency coordination mechanism conducts risk and threat assessment in the selected community and prepares information and recommendations for preparation of risk passport of the community. Work should be done in close cooperation with International Consultant. 

Provides overall guidance on carrying out the assessment, ad-hoc consultations, reviewing the results of the assessment and provides substantive inputs to made conclusions and prepared recommendations.

6.

Final report

Prepares final report, containing glossary of the key terminology on risk and threat management, describing results of risk and threat assessment of selected community, developed coordination mechanism, recommendation regarding its further piloting, as well as recommendations related to preparation of risk passports, lessons learned from work done. Shares the report with International Consultant to receive their inputs. Receives UNDP approval of report.

Revises final report, provides recommendations/comments/other inputs to the report.

 

All communication between International Consultant and Company shall be done in English or Ukrainian/Russian upon agreement with International Consultant. All documents/inputs, in which International Consultant should make contributions, shall be translated by Company to agreed language.

Official documents or any information with restricted public access held by the aforementioned law enforcement agencies are not part of the subject matter of this assessment and cannot be requested and used for this assignment.

Final report should include suggestions regarding the integration of gender aspects in risk management coordination, including recommendations on assessment of specific threats faced by women and men, emergencies' and other phenomena's impact on women and men from diverse groups, and engaging women in coordination mechanism.

RECOMMENDATIONS TO METHODOLOGY OF SERVICE DELIVERY:

 

General recommendations

While the overall responsibility of preparation of workplan, training course, glossary, piloting of risk assessment mechanism and preparation of final report lies with a Company, International Consultant is responsible for timely and accurate accomplishment of their tasks and quality of final products. Documents, emails and other evidence of Consultant’s involvement in achievement of deliverables should be submitted to UNDP by Consultant along with respective deliverables.

Consultant is responsible for ensuring their proper security. It is recommended to consult with UNDP on security in the region, especially before the field phase of the assignment.

Operational activities

Ensuring the reference to UNDP and support of EU in all the products created under the Contract.

 

4. DELIVERABLES

No.

Deliverable

Date of submission

1.

Detailed workplan of the assignment with timetable prepared and approved by UNDP. Contribution to terminology glossary made, glossary approved by UNDP.

By the end of the 3rd week after the start of the assignment.

2.

Structure of the training course prepared; full text of the course reviewed, sustainable comments and recommendations provided

By the end of the 12th week after the start of the assignment.

3.

Detailed description of interagency coordination mechanism for multi–risk assessment submitted to UNDP and approved by UNDP.

By the end of the 18th week after the start of the assignment.

4.

 Results of Risk and threat assessment in the selected community revised, substantive inputs conclusions and prepared recommendations made. Approval of results and recommendations from UNDP received

By the end of the 22nd week after the start of the assignment.

5.

Final report prepared, submitted to UNDP, and approved.   Glossary of the key terminology on risk and threat management developed, results of risk and threat assessment of selected community described, coordination mechanism developed, recommendation regarding its further piloting, as well as recommendations related to preparation of risk passports prepared and set out in the report.

By the end of the 25th week after the start of the assignment.

 

5. REQUIREMENTS FOR MONITORING / REPORTING

International Consultant will work under the overall guidance of the Community Security and Social Cohesion Component Lead, who will accept and approve the above listed deliverables. The Consultant will discuss progress reached in performance of assignment with Rule of Law and Community Security Specialist. Detailed workplan for ensuring achievement of expected results will be discussed with the Consultant in before the start of the assignment.

 

The Consultant is obliged to adhere to the monitoring, evaluation and quality control system implemented by UNDP and to provide the necessary information, reports, and tools in accordance with the approved schedule or as soon as possible (within a reasonable time).

 

All reports shall be submitted to UNDP electronically (formats: * .docx, * .xlsx, * .pptx, * .pdf). Reports shall be written in English as specified above.

 

6. PROPOSED PAYMENT SCHEDULE

UNDP will pay the negotiated amount in 5 tranches as per delivery of tasks outlined above according to the following payment schedule:

Upon completion of Deliverable 1– 10% of the total payment

Upon completion of Deliverable 2 – 15% of the total payment

Upon completion of Deliverable 3 – 25% of the total payment

Upon completion of Deliverable 4 – 25% of the total payment

Upon completion of Deliverable 5 – 25% of the total payment

UNDP shall pay the negotiated contract fees for the services within 30 days after the services have been delivered and approved in parts according to the above payments schedule. The payments will be processed upon the full completion and acceptance of contractual obligations whereupon the UNDP representative signs the certification of acceptance.


Competencies

7. EXPERIENCE AND QUALIFICATION REQUIREMENTS

 

• University degree/passed training in the field of risk management

• Confirmed experience in the field of organization of coordination and dialogue platforms/joint events with representatives of local government, law enforcement agencies or other related field (at least 2 events/platforms)

• Development/preparation/carrying out of at least 3 methodologies/ assessments or authorship/co-authorship of at least 3 analytical/scholar studies (links to products should be provided or products should be attached to CV)

• Previous experience in implementing projects/researches in field of community security, risk management or inter-agency coordination  in Ukraine• Fluency in English, knowledge of Ukrainian or Russian is desirable

Core Competencies:

  • Demonstrates commitment to UNDP’s mission, vision and values
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Demonstrates/safeguards ethics and integrity

Functional Competencies:

  • Ability for desk research and analytical work
  • Deliver quality results in a timely manner
  • Good interpersonal communication skills
  • Sound judgment and maturity to foster a positive work environment
  • Ability to work effectively independently and as part of a team
  • Demonstrated strong analytical, coordination and facilitation skills
  • Strong user of computers and office software packages

 

8. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Applicants shall submit the following documents:

 

 

Personal CV/ including information about experience in similar projects / assignments, contact details for referees and links/attachments of developed methodologies/ assessments

 

At least 3 examples of developed methodologies/ assessments/ analytical/scientific researches (copies of documents included in the application or links to the examples published)

 

Financial proposal using the UNDP template

 

At least two positive reference letters from previous clients for the past three years (the referee’s contact details are required in the document)

 

9. FINANCIAL PROPOSAL

 

 Lump sum contract

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).

The Consultant will be responsible for all personal administrative expenses associated with undertaking this assignment including office accommodation, printing, stationary, telephone and electronic communications, and report copies incurred in this assignment.

Travel costs

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

 


Required Skills and Experience

10. EVALUATION CRITERIA

The breakdown scores for qualifications and experience are as follows:

  1. University degree/passed training in the field of risk management – 17 points max;

{13 points – At least one training on risk management passed in combination with bachelor/master’s degree (any specialty); 15 points – at least bachelor’s degree on risk management without training in the relevant field, 17 points – at least bachelor’s degree on risk management in combination with at least one training on risk management passed};

  1. Confirmed experience in the field of organization coordination and dialogue platforms/joint events with representatives of local government, law enforcement agencies or other related field (at least 2 events/platforms) – 20 points max;       

{15 points – 2 events/platforms; 18 points– 3-4 events/platforms; 20 points – more than 4 events/platforms};

  1. Development/preparation/carrying out of at least 3 methodologies/assessments or authorship/co-authorship of at least 3 analytical/scholar studies  - 15 points max;

{10 points – 3 methodologies developed/ assessments conducted; 12 points - 4-5 methodologies developed/ assessments conducted; 15 points – more than 5 methodologies developed/ assessments conducted};

  1. Previous experience in implementing projects/researches in field of community security, risk management or inter-agency coordination  in Ukraine – 13 points max;

{8 points – 1 project/research;  10 points – 2 projects/researches; 13 points – more than 3 projects/researches };

  1. Language Skills – 5 points max

{3 points – fluency in English; 5 points – fluency in English, working knowledge of Ukrainian or Russian }.

Maximum available technical score - 70 points.

 

11. EVALUATION METHOD:

 Cumulative analysis

Contract award shall be made to the incumbent whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight: 70%

* Financial Criteria weight: 30%

Only candidates obtaining a minimum 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:

30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].

The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and will be awarded a contract.



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