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2245 Terminal Evaluation National Consultant
|Location :||Belgrade, SERBIA|
|Application Deadline :||20-Jun-21 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||June – October 2021 (27 working days)|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
In accordance with UNDP and GEF M&E policies and procedures, all full- and medium-sized UNDP-supported GEF-financed projects are required to undergo a Terminal Evaluation (TE) at the end of the project. This Terms of Reference (ToR) sets out the expectations for the TE of the full- or medium-sized project titled “Capacity Development for Improved Implementation of Multilateral Environmental Agreements (MEAs)” (PIMS #5227) implemented through the Ministry of Environmental Protection of the Republic of Serbia. The project started on the 17 January 2017 and is in its 5th year of implementation. The TE process must follow the guidance outlined in the document ‘Guidance For Conducting Terminal Evaluations of UNDP-Supported, GEF-Financed Projects’.
The project is designed to improve implementation of MEAs in Serbia by strengthening consultative processes and integrating MEA provisions into high-priority policies and programs at national and municipal levels. Three outputs of the project include 1) Using Research and Information to Strengthen Policy-Making; 2) Strengthening Mechanisms for Integrating MEAs into Other Sectors; 3) Targeted Education and Training to Support MEA Implementation.
At central government level, the project is working on strengthening the ability of the Ministry of Environmental Protection to address the Rio conventions as inter-linked, cross-cutting documents by reporting on the conventions as a whole. The project is also designed to strengthen environmental governance by engaging government institutions that have not focused directly on international environmental issues, such as the Ministry of Education, Science and Technology Development and the Ministry of Youth and Sports. In addition, the project will work with the Serbian Parliament in order to strengthen its capacity to handle legislation that relates directly and indirectly to global environmental concerns, fostering communication between the executive and legislative branches of government on this issue. By strengthening the capacity of local self-governments units to conduct or oversee environmental assessments (SEAs and EIAs), the project addresses local and global environmental concerns, and it will provide information that is currently lacking at the country level and in reporting to the conventions.
With 950,000.00 US$ from the GEF, the MEAs will have a total volume of 1.93 million US$. Co-financing is provided by Serbian institutions and UNDP (UNDP CO Serbia 50,000.00 USD, in-kind contribution: UNDP 220,000.00 USD) Ministry of Environmental protection 180,000.00 USD, Ministry of Youth and Sports 200,000.00 USD, Standing Conference of Towns and Municipalities 280,000.00 USD, Belgrade Fund for Political Excellence 50,000.00)
In accordance with UNDP and GEF M&E policies and procedures, all full and medium-sized UNDP support GEF financed projects are required to undergo a terminal evaluation upon completion of implementation. These terms of reference (TOR) sets out the expectations for a Terminal Evaluation (TE) of the project “Capacity Development for Improved Implementation of Multilateral Environmental Agreements (MEAs)” (PIMS# 5227)
The project is executed by the UNDP and MEP in cooperation with the local municipalities. Main external project partners are the Ministry of Education, Science and Technological Development, Ministry of Youth and Sports, Standing Conference of Towns and Municipalities, and Belgrade Fund for Political Excellence (BFPE).
The project is aligned with the Sustainable Development Goals (SDGs) SDG 4 (quality education), SDG 5 (gender equality), SDG 11 (sustainable cities and communities), SDG 13 (climate change), and SDG 15 (life on land). Work on MEAs across the project will also contribute to SDG 16 (peace, justice, and strong institutions).
The TE report will assess the achievement of project results against what was expected to be achieved, and draw lessons that can both improve the sustainability of benefits from this project, and aid in the overall enhancement of UNDP programming. The TE report promotes accountability and transparency, and assesses the extent of project accomplishments.
The TE report will assess the achievement of project results against what was expected to be achieved and draw lessons that can both improve the sustainability of benefits from this project, and aid in the overall enhancement of UNDP programming. The TE report promotes accountability and transparency and assesses the extent of project accomplishments.
The TE will be conducted according to the guidance, rules, and procedures established by UNDP and GEF as reflected in the UNDP Evaluation Guidance for GEF Financed Projects.
Duties and Responsibilities
TE APPROACH AND METHODOLOGY
The TE report must provide evidence-based information that is credible, reliable and useful.
The TE team will review all relevant sources of information including documents prepared during the preparation phase (i.e. PIF, UNDP Initiation Plan, UNDP Social and Environmental Screening Procedure/SESP) the Project Document, project reports including annual PIRs, project budget revisions, lesson learned reports, national strategic and legal documents, and any other materials that the team considers useful for this evidence-based evaluation. The TE team will review the baseline and midterm GEF focal area Core Indicators/Tracking Tools submitted to the GEF at the CEO endorsement and midterm stages and the terminal Core Indicators/Tracking Tools that must be completed before the TE field mission begins.
The TE team is expected to follow a participatory and consultative approach ensuring close engagement with the Project Team, government counterparts (the GEF Operational Focal Point), Implementing Partners, the UNDP Country Office(s), the Regional Technical Advisor, direct beneficiaries and other stakeholders.
Engagement of stakeholders is vital to a successful TE. Stakeholder involvement should include interviews with stakeholders who have project responsibilities, including but not limited to representatives of the Ministry of Environmental Protection, Ministry of Youth and Sports, Ministry of Education, Science and Technological Development, Belgrade Fund for Political Excellence, Standing Conference of Towns and Municipalities, European Training Academy (EUTA), Faculty of Law University of Belgrade, National Academy for Public Administration, Faculty of Forestry University of Belgrade, ENECA, ; executing agencies, senior officials and task team/component leaders, key experts and consultants in the subject area, Project Board, project beneficiaries, academia, local government and CSOs, etc. No requirements for field visits since there were no local interventions.
The national TE consultant is expected to accompany international TE consultant during the field mission to Serbia. Interviews will be held with the following organizations and individuals at a minimum: Ministry of Environmental Protection, Standing Conference of Towns and Municipalities, Belgrade Fund for Political Excellence, representatives of other relevant stakeholders (such as Ministry of Education, Science and Technological Development) and UNDP Serbia Country Office. In case of travel restriction to Serbia due to the COVID-19 crisis, the interviewees will be held by national TE consultant only or will be held remotely.
The specific design and methodology for the TE should emerge from consultations between the TE team and the above-mentioned parties regarding what is appropriate and feasible for meeting the TE purpose and objectives and answering the evaluation questions, given limitations of budget, time and data. The TE team must use gender-responsive methodologies and tools and ensure that gender equality and women’s empowerment, as well as other cross-cutting issues and SDGs are incorporated into the TE report.
The final methodological approach including interview schedule, field visits and data to be used in the evaluation must be clearly outlined in the TE Inception Report and be fully discussed and agreed between UNDP, stakeholders and the TE team.
The final report must describe the full TE approach taken and the rationale for the approach making explicit the underlying assumptions, challenges, strengths and weaknesses about the methods and approach of the evaluation.
DETAILED SCOPE OF THE TE
The TE will assess project performance against expectations set out in the project’s Logical Framework/Results Framework (see ToR Annex A). The TE will assess results according to the criteria outlined in the Guidance for TEs of UNDP-supported GEF-financed Projects.
The Findings section of the TE report will cover the topics listed below. A full outline of the TE report’s content is provided in ToR Annex C.
The asterisk “(*)” indicates criteria for which a rating is required.
Main Findings, Conclusions, Recommendations and Lessons Learned
The TE report will include an Evaluation Ratings Table, as shown below:
EXPECTED OUTPUTS AND DELIVERABLES
The TE consultant/team shall prepare and submit:
*The final TE report must be in English. If applicable, the Commissioning Unit may choose to arrange for a translation of the report into a language more widely shared by national stakeholders.
*All final TE reports will be quality assessed by the UNDP Independent Evaluation Office (IEO). Details of the IEO’s quality assessment of decentralized evaluations can be found in Section 6 of the UNDP Evaluation Guidelines.
NOTE: Flexibility and delays should be included in the timeframe for the TE, with additional time for implementing the TE virtually recognizing possible delays in accessing stakeholder groups due to COVID-19. Consideration may be given to a time contingency should the evaluation be delayed in any way due to COVID-19.
The principal responsibility for managing the TE resides with the Commissioning Unit. The Commissioning Unit for this project’s TE is UNDP Serbia Country Office.
The Commissioning Unit will contract the consultants and ensure the timely provision of per diems and travel arrangements within the country for the TE team. The Project Team will be responsible for liaising with the TE team to provide all relevant documents, set up stakeholder interviews, and arrange field visits.
A team of two independent evaluators will conduct the TE – one team leader (international TE consultant with experience and exposure to projects and evaluations in other regions) and one national TE consultant. The team leader will. be responsible for the overall design and writing of the TE report, etc.? The national TE consultant will provide stock taking reports/summaries of documents written in Serbian in English as well as playing a leading role in helping to organize meetings and interviews as well as participating in these interviews. The lead role in writing the report will be with the international TE consultant and the national TE consultant will play a supporting role reviewing all draft documents and providing detailed inputs and comments.
The evaluators cannot have participated in the project preparation, formulation and/or implementation (including the writing of the project document) and should not have a conflict of interest with the project’s related activities.
The total duration of the TE will be approximately 27 working days over a time period of 16 weeks starting on 17 June 2021 and shall not exceed five months from when the TE team is hired.
The TE team will be held to the highest ethical standards and is required to sign a code of conduct upon acceptance of the assignment. This evaluation will be conducted in accordance with the principles outlined in the UNEG ‘Ethical Guidelines for Evaluation’. The evaluator must safeguard the rights and confidentiality of information providers, interviewees, and stakeholders through measures to ensure compliance with legal and other relevant codes governing the collection of data and reporting on data. The evaluator must also ensure the security of collected information before and after the evaluation and protocols to ensure anonymity and confidentiality of sources of information where that is expected. The information knowledge and data gathered in the evaluation process must also be solely used for the evaluation and not for other uses without the express authorization of UNDP and partners.
Required Skills and Experience
TE TEAM COMPOSITION AND REQUIRED QUALIFICATIONS
A team of two independent evaluators will conduct the TE – one team leader (with experience and exposure to projects and evaluations in other regions) and one team expert, usually from the country of the project. The team leader will be responsible for the overall design and writing of the TE report. The National consultant is expected to work under the supervision of the Team Leader.
The evaluator(s) cannot have participated in the project preparation, formulation, and/or implementation (including the writing of the project document), must not have conducted this project’s Mid-Term Review, and should not have a conflict of interest with the project’s related activities.
The selection of National Consultant will be aimed at maximizing the overall “team” qualities in the following areas:
Criteria for issuing the final payment of 40%:
In line with the UNDP’s financial regulations, when determined by the Commissioning Unit and/or the consultant that a deliverable or service cannot be satisfactorily completed due to the impact of COVID-19 and limitations to the TE, that deliverable or service will not be paid.
Due to the current COVID-19 situation and its implications, a partial payment may be considered if the consultant invested time towards the deliverable but was unable to complete to circumstances beyond his/her control.
SCOPE OF PRICE PROPOSAL AND SCHEDULE OF PAYMENTS
RECOMMENDED PRESENTATION OF PROPOSAL:
All applications should be submitted via UNDP Web site: UNDP in Serbia under section “Jobs” no later than 20th June, 2021.
In order to apply please merge above listed documents into a single PDF file. The system does not allow for more than one attachment to be uploaded.
Any request for clarification must be sent by standard electronic communication to the e-mail firstname.lastname@example.org. The procuring UNDP entity will respond by standard electronic mail and will send response, including an explanation of the query without identifying the source of inquiry, to all consultants.
CRITERIA FOR THE SELECTION OF THE BEST OFFER
Only those applications which are responsive and compliant will be evaluated. Offers will be evaluated according to the Combined Scoring method – where the educational background and experience on similar assignments will be weighted at 70% and the price proposal will weigh as 30% of the total scoring. The applicant receiving the Highest Combined Score that has also accepted UNDP’s General Terms and Conditions will be awarded the contract.
1. Cumulative analysis
When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weight; 70%
* Financial Criteria weight; 30%
Only candidates obtaining a minimum of 49 points would be considered for the Financial Evaluation
Engagement of Government Officials and Employees
(i) A “No-objection” letter in respect of the individual is received from the Government employing him/her, and;
(ii) The individual must provide an official documentation from his/her employer formally certifying his or her status as being on “official leave without pay” for the duration of the IC.
UNDP recognizes the possibility that there are situations when the Government entity employing the individual that UNDP wishes to engage is one that allows its employees to receive external short-term consultancy assignments (including but not limited to research institutions, state-owned colleges/universities, etc.), whereby a status of “on-leave-without-pay” is not required. Under such circumstance, the individual entering into an IC with UNDP must still provide a “No-objection” letter from the Government employing him/her. The “no objection” letter required under (i) above must also state that the employer formally certifies that their employees are allowed to receive short-term consultancy assignment from another entity without being on “leave-without-pay” status, and include any conditions and restrictions on granting such permission, if any. The said document may be obtained by, and put on record of, UNDP, in lieu of the document (ii) listed above.
ANNEXES TO THE TOR
Complete Terms of Reference wiht the above listed Annexes could be downloaded at: https://www.undp.org.rs/download/tmp/GEF_National_Consultant_-_Terminal_Evaluation.doc