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International Consultant to conduct a decentralized Project Final Evaluation
|Location :||Home-based, UKRAINE|
|Application Deadline :||15-Jun-21 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English Russian|
|Duration of Initial Contract :||20 working days within the timeframe June-July (including) 2021|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The need for energy efficiency improvements across the Ukrainian economy is significant. Ukraine’s economy is two or three times as energy intensive as many neighboring countries, including Poland, Slovakia, and the Czech Republic. One of the many sectors which need to become more energy efficient is the housing and communal sector, which directly impacts the quality of the living conditions of millions of Ukrainians, and is completely unsustainable due to the high levels of energy and heat consumption, outdated infrastructure, and heating systems, significant gas wastage and old housing stock. Comparing to the neighbouring EU countries with a similar climate, the housing and communal sector of Ukraine is three to four times less energy efficient and consumes almost 45 percent of the country’s energy. The heating sector of residential buildings has one of the largest potentials for improving energy efficiency in Ukraine.
48% of the Ukrainian population live in around180,456 multi-apartment buildings, 144,000 out of them- which is 80%- require modernization. As an average, the Ukrainian resident of a multi-apartment building consumes 264 kWh energy per sq. meter, while in the European countries the corresponding figure does not exceed 90 kWh / sq. meter as per the official statistics. An analysis of the heating losses in a multi-apartment building shows that 60-90% of the heat is lost through the building envelope (the walls, top floor ceiling, and cellar) due to their low thermal characteristics, 30-40% is lost with ventilated air, 20-30% through the walls, 15-25% is lost through the windows, 10-25% through the roof and 3-6% through the basement, which belong to common parts of the multi-apartment building.
However, although Ukraine’s housing stock is privatized at the level of 98%, the responsibility for the management and maintenance of common parts of the multi-apartment buildings has been shared between the municipal housing services organizations (ZHEK), housing/building cooperatives (HBC), and private home owners. Under this management system, major repairs, including those focused on energy efficiency, are traditionally not foreseen/planned. Moreover, co-owners have generally had limited awareness of their responsibilities, and are often not willing and/or capable to deal with and contribute to the financing of complex technical interventions. Attitudes and expectations often lag behind the legal and policy framework.
One of the important steps to align Ukrainian legislation in the field of responsibility of home owners for the energy efficiency of buildings with European standards was the Law ?417 "On specifics of ownership in apartment buildings" adopted in 2015. This Law determines the relations associated with the implementation of the rights and performance of duties by co-owners of apartment buildings in terms of its maintenance and administration (including energy efficiency issues). This law provides for the possibility of voluntarily creating a Home Owners Association (HOA) and declared it as a legal entity under the laws of Ukraine.
The proper functioning of HOAs in Ukraine and effective management of common property are prerequisites for the formation and successful implementation of state housing policy and implementation of energy efficiency measures. HOAs become an effective instrument to manage the common property in the multi-apartment building and achieve the reduction of energy consumption and improve quality of life at large. According to the State Statistics Service on the beginning of 2020 in Ukraine, the Unified State Register of Legal Entities, Individual Entrepreneurs and Public Associations in Ukraine counted over 34,000 Home Owners Associations, almost 33,000 of them active, while the remaining part either haven’t finished their registration or suspended their activity. An analysis held by the Ministry for Communities and Territories Development showed that the most important for HOAs are the first years after the registration; the majority of the HOAs suspended their activities during the first four years. The biggest number of HOAs was established after the adoption of Law#417, currently, approximately 140 HOAs are created per month. If the number of HOAs does not increase, it will take about 87,5 years to establish them in all multi-apartment buildings in Ukraine.
Furthermore, a new law that implements a European Union directive on the efficiency of buildings in July 2017, and the set-up of a Ukrainian Energy Efficiency Fund (EEF), which was officially registered on 24 July 2018. The objective of the Fund is to improves Ukraine’s energy efficiency by reducing the level of energy consumption and ??2 emissions in the residential sector, thus achieving a decrease in the adverse impact on the environment. The Energy Efficiency Fund provides support to Home Owners Associations for the implementation of the thermo-modernization projects and energy-efficiency renovations in multi-apartment buildings while factoring in the best European thermal modernization practices. Financing of energy efficiency projects is made through partial refunds (grants) to Ukrainian Home Owners’ Associations for energy efficiency project's costs. Since the launch of its programme for the residential sector “ENERGODIM” in September 2019 the Energy Efficiency Fund received 625 applications for grants from HOAs, with estimated total budget of projects exceeding UAH 4,9 billion and total amount of requested funding from EEF approaching UAH 3,6 billion. More than 321 applications are already approved for funding.
In 2017 and 2018, the European Commission adopted its Energy Efficiency Support Programme for Ukraine (EE4U, phases I and II), aimed at contributing to increased energy efficiency in the Ukrainian residential sector and reduce greenhouse gas emissions. In this context, the EU, together with Germany, is supporting the activities of the Ukrainian Energy Efficiency Fund by providing grants to energy efficient renovations of multi-apartment buildings across Ukraine. Through this Programme, the EU contributes 80 million Euros to the Multi-Donor Trust Fund (established and managed by the International Finance Corporation – IFC – in the framework of the EE4U Programme) as well as over 20 million Euros package of technical assistance.
The United Nations Development Programme (UNDP) NDP was called upon by the European Union to contribute, through technical assistance, to the improvement of the Ukrainian housing stock energy efficiency. In the context of “Home Owners of Ukraine for Sustainable Energy Solutions (HOUSES) – an action within the EE4U Programme” (HOUSES) project, UNDP is intervening during a period of 34 months to stimulate and support the creation of Home Owners Associations through a local presence, and to prepare them to seek and obtain financing for their home improvement projects. UNDP is preparing HOAs by building on its country-wide network of partnerships with regional and local governments, and its long-standing experience of bottom-up citizen mobilization for common action, including the creation of home-owners’ associations.
The specific targets to be achieved through the implementation of the project are: throughout the country’s 24 oblasts, with UNDP’s support, at least 2,250 new HOAs to be created and a total of 6,000 HOAs to be trained to manage their associations and develop energy efficiency projects. The project will directly benefit an average of 480,000 people throughout Ukraine and will help raise energy efficiency awareness of no less than 1,000,000 people overall. The large-scale creation of home-owner associations as entities for active bottom-up engagement and civic responsibility also have other benefits on overall housing sector reform.
Overall, since the beginning of the project, some 5,545 HOAs improved their capacities in the management of their home through training provided by the Project; more than 2,118 new HOAs were established, including more than 570 established during the COVID-19 pandemic. In addition, up to the date, 57 newly established and 114 trained HOAs by the project applied for the “ENERGODIM” programme of the EEF, while 45 more HOAs are at the stage of the energy audit and 77 HOAs are considering their participation in “ENERGODIM” programme.
In order to effectively implement the project, the following key partnerships were established. At the national level, the project works with the Ministry for Communities and Territories Development as the main project beneficiary; provides support to the Energy Efficiency Fund in launching its grant programme, closely cooperates with the International Finance Corporation (ICF) as the key institution responsible for the management of the EEF and an international organization of the World Bank Group active in the field of energy efficiency and communal services. Both IFC and UNDP have been working in close cooperation through the entire project’s implementation period and clearly distributed activities: UNDP covers activities related to the identification of the project’s participants (initiative groups, HOAs), improvement of their capacity through professional knowledge developed within the project’s training programmes, while the IFC partner covers technical details of the EEF grants. At the sub-national level, the project works closely with municipalities (over 300), local councils, home owners and Associations of Home Owners Associations.
 Data of the Ministry for Communtities and Territories Development
Duties and Responsibilities
2. PURPORSE, SCOPE AND OBJECTIVE OF THE ASSIGNMENT
UNDP seeks to conduct a decentralized final project evaluation. The nature of the final evaluation is largely a management tool to provide project teams and stakeholders with an account of results received at the time of the reporting, assess project progress against initial plans, project documents, highlight important lessons learnt, demonstrate the sustainability of the results and ownership of the project by the beneficiaries.
The main objective of the evaluations is to assess the efficacy of the project design, relevance of the project outputs, specific contributions and impact, efficiency and effectiveness of the project’s approach, and sustainability of the interventions of the project “Home-Owners of Ukraine for Sustainable Energy Solutions (HOUSES) - an action within the EE4U Programme”.
The purpose of the evaluation is to study mobilization of the Ukrainian population of home-owners to trigger energy efficiency improvements in their housing buildings and the creation and capacity development of Home Owners Associations at the local level throughout the country and their preparation to apply for financing to the Energy Efficiency Fund. It is expected that the incumbent will analyze the implementation of the project in 2018-2021 against the planned results and draw conclusions and lessons learned as well as recommendations for similar initiatives, carried out by UNDP. The evaluation will highlight strengths, weaknesses/gaps, good practices and provide recommendations for similar initiatives for HOAs in multi-apartment buildings in Ukraine.
This decentralized evaluation will assess project performance against the review criteria, as outlined in the UNDP Evaluation Guidelines, based on OECD-DAC evaluation criteria: relevance, effectiveness, efficiency, sustainability, and impact.
The scope of the final evaluation will cover all activities undertaken in the framework of the HOUSES project. Given the nature of the evaluation, the Evaluator will:
a) compare planned outputs of the project to actual outputs and assess the actual results to determine their contribution to the attainment of the project’s objectives, and
b) draw lessons learnt and provide clear recommendations for similar initiatives in Ukraine.
The evaluation will be carried (home-based) between December 2020 and February 2021 (30 working days in total).
3. EVALUATION QUESTIONS
The final list of evaluation questions and tools to be proposed by the evaluator and agreed with UNDP in an Inception report. All evaluation questions should mainstream gender and will be screened by UNDP’s gender team.
4. EVALUATION APPROACH AND METHODOLOGY
The evaluator will be required to use a few different methods to ensure that data collection and analysis deliver evidence-based qualitative and quantitative information, such as: desk studies and literature review, quantitative data, individual interviews, focus group meetings, surveys, most significant change method... This approach will not only enable the final evaluation to assess causality through quantitative means but also to provide reasons for why certain results were achieved or not and to triangulate information for higher reliability of findings. The concrete mixed methodological approach will be detailed in the Inception report and stated in the Final report. All data provided in the report should be disaggregated by gender and types of vulnerabilities. Furthermore, the evaluation methods and sampling frame should address the diversity of stakeholders affected by the project, particularly the most vulnerable ones. Ethical standards are required throughout the evaluation and all stakeholder groups are to be treated with integrity and respect for confidentiality.
The evaluator is expected to follow a participatory and consultative approach ensuring close engagement with UNDP Country Office (CO), project team, government counterparts, the Delegation of the European Union to Ukraine at all stages of the evaluation planning and implementation. The evaluation will assess the extent to which the project was successfully mainstreamed with UNDP strategic priorities, including eradicating poverty, accelerating structural transformations for sustainable development, gender equality and women’s empowerment, and building resilience to crises and shocks.
The evaluation of project performance will be carried out against the expectations set out in the Project Logical Framework/Results Framework, which provides performance and impact indicators for project implementation along with their corresponding means of verification. All indicators in the Logical Framework need to be assessed individually, with final achievements noted. An assessment of the project Monitoring and Evaluation (M&E design, implementation and overall quality should be undertaken, with specific emphasis of whether gender equality and women’s empowerment issues have been considered. The evaluation will assess the key financial aspects of the project, including project budget revisions. Project cost and funding data will be required from the project, including annual expenditures. Variances between planned and actual expenditures will need to be assessed and explained. The evaluation also should include the value of money aspect – the minimum purchase price (economy) but also on the maximum efficiency and effectiveness of the purchase.
The evaluator is expected to develop and present a detailed statement of evaluation methods/approaches in the Inception report to show how each objective and evaluation criterion will be assessed.
The methodology will be based on the following:
5. EVALUATION PRODUCTS (key deliverables)
The Consultant should provide the following deliverables:
The detailed structure of the final report should be agreed with UNDP and reflect all key aspects in focus.
The key product expected is a comprehensive evaluation report (up to 30 pages without annexes, single spacing, Myriad Pro font, size 11), which includes, but is not limited to, the following components:
The conclusions related to the implementation of the project in 2019-2021 should be comprehensive and balanced, and highlight the strengths, weaknesses, challenges and outcomes of the project. They should be well substantiated by the evidence and logically linked to the final evaluation findings. They should respond to key evaluation questions and provide insights into the identification of and/or solutions to important problems or issues pertinent to project beneficiaries, UNDP and DEU.
The recommendations for the project should identify how best practices and achievements of the project can be scaled up or proliferated to increase the positive impact of similar intervention on local communities’ development in Ukraine. Also, how theory of change of the project may be adapted/strengthened to be more relevant in the evolving context, based on interviews with project partners and beneficiaries, and desk analysis. The recommendations (5-7) need to be supported by an evidential basis, be credible, practical, action-oriented, and define who is responsible for the action - to have potential to be used in decision-making.
The evaluator should provide a proposed design, methodology of evaluation (methods, approaches to be used, evaluation criterion for assessment of each component to be proposed), detailed work plan and report structure to UNDP prior to the start of fieldwork; these documents and the list of businesses and other stakeholders to visit should be agreed with UNDP. While proposing the methodology, the Consultant should be guided by UNDP approach to project evaluations. Payment will be based upon satisfactory completion of deliverables. 100% of the total amount shall be paid upon completion of the Deliverables 1-4.
6. MONITORING/REPORTING REQUIREMENTS
The consultant will interact with UNDP project and CO staff to receive any clarifications and guidance that may be needed. He/she will also receive all necessary informational and logistical support from UNDP CO and the project. On a day-to-day basis, the consultant’s work will be coordinated with UNDP Programme Analyst. The satisfactory completion of each of the deliverables shall be subject to the endorsement of the UNDP CO Partnership and Coordination Officer.
The consultant will inform UNDP of any problems, issues or delays arising during the implementation of the assignment and take necessary steps to address them.
The key product expected is two comprehensive evaluation reports (with parameters indicated above in section 2)
The report must be as free as possible of technical jargon in order to ensure accessibility to its wide and diverse audience. The Report should be prepared in English.
All reports and results are to be submitted to the UNDP in electronic form (*.docx, *.xlsx, *.pptx, and *.pdf or other formats accepted by UNDP).
Required Skills and Experience
7. EXPERIENCE AND QUALIFICATIONS REQUIREMENTS
Education: Master’s/Specialist’s degree or equivalent in Economics, Management, Mathematics, Social Sciences, Public Administration, Business Administration or other relevant area.
Relevant professional experience: At least 5 years of work experience in the area of socio-economic development, energy efficiency, community mobilization, civil society and community development, monitoring and evaluation. Working experience in Eastern Europe region and CIS will be an asset.
Experience in evaluation and research: Not less than 5 years of proven experience in designing, conducting and leading development evaluations, providing consultancies and/or monitoring, based on qualitative and quantitative methods.
At least, 3 completed evaluations and/or research reports, where the candidate was the author or co-author especially in of socio-economic development, energy efficiency, community mobilization, civil society and community development, understanding of gender aspects (a reference to or copies of previously developed knowledge materials including analytical reports, research papers, case studies materials, etc. to be provided).
Excellent written and oral communication skills with demonstrable experience of analytical reports writing (at least 3 program/project evaluation documents prepared).
Fluency in English. Ukrainian would be an asset.
The evaluator must be independent from any organizations that have been involved in designing, executing or advising any aspect of the intervention that is the subject of the evaluation.
This evaluation will be conducted in accordance with the principles outlined in the UNEG ‘Ethical Guidelines for Evaluation’. The consultant must safeguard the rights and confidentiality of information providers, interviewees and stakeholders through measures to ensure compliance with legal and other relevant codes governing collection of data and reporting on data. The consultant must also ensure security of collected information before and after the evaluation and protocols to ensure anonymity and confidentiality of sources of information where that is expected. The information knowledge and data gathered in the evaluation process must also be solely used for the evaluation and not for other uses with the express authorization of UNDP and partners.
8. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS
9. FINANCIAL PROPOSAL
Lump-Sum based on Delivery of Outputs
The financial proposal shall specify a lump sum amount. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this daily fee-based amount and number of anticipated working days.
10. EVALUATION CRITERIA
The following criteria will be rated as indicated below:
Contract award shall be made to the incumbent whose offer has been evaluated and determined as: