Background

The UNDP Seoul Policy Centre (USPC) for Knowledge Exchange through Sustainable Development Goals (SDG) Partnerships is one of UNDP’s five Global Policy Centres and constitutes an integral part of UNDP’s Global Policy Network (GPN). USPC represents UNDP in Korea, works with Korea on international issues, and shares Korea’s development experiences with other countries. Through ‘SDG Partnerships,’ USPC acts as a facilitator of global knowledge exchange on innovative and tested-and-proven policy solutions in three thematic areas:

1. Governance, specifically (i) transparency & accountability, and (ii) sexual & gender-based violence;
2. Resilience, specifically sustainable forestry; and
3. Development cooperation, specifically (i) capacity for addressing the challenges of development cooperation, and (ii) engagement of non-state development actors.

Under the direct supervision of the Communications & Partnership Specialist, and overall supervision of the Centre’s Director, the Consultant will assist in implementing the corporate/USPC Communications Strategy to ensure wide ranging awareness and dissemination of the Centre’s work. The consultant will help produce the Centre’s knowledge and advocacy products, and support media, social media and web outreach in both Korean and English.

Duties and Responsibilities

Scope of Work: 

• Maintenance of the USPC web and social media in English and Korean;
• Drafting, editing, reviewing and producing various outreach and knowledge products in Korean as well as in English;
• Media interactions including maintenance of media contacts, the production of press releases and media roundups, support to interview preparations;
• Production of briefing and reporting materials;
• Production of visual advocacy materials including video storyboards and subtitles, newsletters, and brochures;
• Perform other functions as may be assigned by USPC consistent with qualifications and experience.

Expected Outputs and Deliverables:

• Publications and advocacy materials edited and/or produced (drafting, copy editing, translation and layout ) in line with relevant corporate policies and guidelines.
• Production and dissemination of digital and audiovisual materials, such as electronic newsletters to USPC partners, and inputs provided to conceptualize and produce USPC videos.
• Web, social media and media content (text and photos/graphics), edited/produced and disseminated in both Korean and English.

Institution Arrangements:

The Consultant will report to the Communications & Partnerships Specialist, while under the overall supervision of the Director of the UNDP Seoul Policy Centre.  

Duration: 1 January 2022 – 30 June 2022 (130 days)

Duty station: The consultant will be home-based. No travel is required for this assignment.

Expected places of travel: not required.

Competencies

Core competencies:

• Innovation: Ability to make new and useful ideas work
• Leadership: Ability to persuade others to follow
• People Management: Ability to improve performance and satisfaction
• Communication: Ability to listen, adapt, persuade and transform
• Delivery: Ability to get things done while exercising good judgement
• Entrepreneurial attitude: willing to get stuck in to get things done.

Functional Competencies 

Advocacy/Advancing a Policy-Oriented Agenda:

• Identifies and communicates relevant information for a variety of audiences for advocating UNDP and the Centre’s mandates.
• Maintains a functioning network of contacts with a variety of stakeholders to promote a better understanding of UNDP’s and the Centre’s mandate and to support advocacy efforts.

Knowledge Management and Learning

• Shares knowledge and experience and contributes to UNDP Practice Areas and actively works towards continuing personal learning and development;
• Ability to provide quality policy advice services;
• In-depth practical knowledge of inter-disciplinary development issues.
• Strong analytical skills to process qualitative information

Management and Leadership

• Focuses on impact and result and responds positively to critical feedback;
• Assesses risk and applies common sense;
• Pursues creativity and innovation;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates strong oral and written communication skills;
• Builds strong relationships with peers and external actors;
• Works as part of a team with required flexibility, mutual support and feed-back.

Corporate Competencies: 

• Demonstrates integrity by modeling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism.

Required Skills and Experience

Qualifications

Education

• Bachelor’s Degree in communications, media studies, journalism, marketing, public relations, international development or other relevant subjects is required.

Experience

• At least 2 years of experience supporting the production of communications materials (print and online), such as web, media, social media, publications, outreach and multimedia products.
• Experience in the usage of web and social media management tools, and audio/video/graphic production tools is an asset.

Language

• Fluency in written and spoken English and Korean is essential.

Scope of Price Proposal and Schedule of Payments:

Price Proposal and Schedule of Payments

The candidates must submit a financial proposal based on a lump sum amount. The total amount quoted shall be all-inclusive of all costs components required to perform the work and complete deliverables identified in the Terms of Reference (ToR). This includes professional fee, communications, consumables, and any other applicable cost to be incurred by the consultant in completing the assignment. The contract price will be fixed output-based price regardless of extension of the herein specified duration.

Schedule of Payments:

Payment will be made after satisfactory acceptance and certification of the deliverables and in accordance with UNDP procedures as per below percentages:

In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon between the respective business unit and the consultant, prior to travel, and will be reimbursed. In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the consultant wish to travel on a higher class, they should do so using their own resources.

Evaluation Method and Criteria:

Cumulative Analysis: Individual consultants will be evaluated based on the cumulative analysis. The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%). and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.

Technical Criteria for Evaluation

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

Contract award: Applicant receiving the Highest Combined Score and has accepted UNDP's General Terms and Conditions will be awarded the contract.  

Documentation required:

Interested individuals must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:

1. Letter of Confirmation of Interest and Availability with Financial Proposal (in USD) using the template provided as Annex III 

    Financial proposal: Consultant shall quote an all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided for the entire assignment. The term “all-inclusive” implies that all costs (professional fees, communications, consumables, etc.) that could be incurred by the IC in completing the assignment are already factored into the proposed fee submitted in the proposal.

    If an Offeror is employed by an organization/ company/ institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

2. P11 / Personal CV, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references with contact details.

3. A cover letter indicating brief description of a) why the individual considers him/herself as the most suitable for the assignment; and b) how he/she will approach and complete the assignment.

**Failure to submit the above-mentioned documents or Incomplete proposals shall result in disqualification

Incomplete proposals may not be considered. The short-listed candidates may be contacted, and the successful candidate will be notified.

Annexes:

Annex I - TOR for Communications Consultant
Annex II - General_Terms_and_Conditions_for_Contracts_Individual_Consultants
Annex III - Letter of Confirmation of Interest and Availability and financial proposal
Annex IV - P11 Form_for_ICs_optional
Annex V - Procurement Notice

***All documents can be downloaded at: https://procurement-notices.undp.org/view_notice.cfm?notice_id=85829

For any clarification regarding this assignment please write to procurement.th@undp.org under Subject: JobAds 103317 - Communications Consultant.