Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women uses PeopleSoft ERP system, referred to internally as “Atlas” which was implemented in 2004 and comprises various modules including, Accounts Payable, Contracts Module, General Ledger, Treasury Module, Grants and Project Management, Bank-to-Book (B2B) and Asset Management modules. UN Women has embarked on the process of migrating from the current PeopleSoft ERP to Quantum Cloud ERP in order to improve internal processes and keep up with evolving industry standards. The implementation of the Oracle Cloud ERP will be staggered with target dates for the roll-out of different modules spread from 2022.
The Financial Management Section (FMS) is the part of Division of Management and Administration (DMA) and comprises five teams – Finance Section: Revenue & Asset management, Virtual Global Service Centre - Financial donor reporting and project closure (includes regional office VGSC Finance Associate staff), Financial operations, Finance Field support; and Regional Office Finance Specialists. FMS is responsible for the strategic planning and management of all activities related to financial services and accounting, revenue management and reporting, treasury operations and financial services, implementation of internal controls and audit co-ordination, financial processing and preparing statutory financial statements for the entity and financial statements for the donors, as well as other ad-hoc financial and management reports on UN Women financial resources.
Due to the central role FMS plays in the accounting function at UN Women, FMS will be heavily involved in the implementation of the Quantum Cloud ERP including the review and configuration of the Chart of Accounts in the new ERP and play a key role in the configuration of all modules in the new ERP that result in recording of financial transactions, which is a cross-cutting function across all business owners of the ERP.
FMS is looking to hire a Junior Accountant – ERP Consultant to support the section in the roll-out of the Quantum Cloud ERP. The Junior Accountant – ERP Consultant will perform the functions described in the sections below.
A Junior Accountant – ERP Consultant is sought to support FMS Implementation Team during the roll-out of the Quantum Cloud ERP including back-filing roles of staff within FMS, where assigned, to free up capacity to perform other key functions related to the ERP implementation and FMS high-priority tasks as identified in its workplan.
The Junior Accountant – ERP Consultant position forms part of Financial Management Section (FMS) Global Network’s response to the new Quantum Cloud ERP. This position will be under the daily supervision of the Deputy Director of Financial Management.
The Junior Accountant – ERP Consultant is responsible for providing technical support to FMS Quantum Implementation Team for:
- Supporting at Junior Professional level, during Audit period (Feb-May).
- Surge capacity for data cleansing; GL reconciliations and User testing.
- Supporting new ERP financial management training.
- Assist in drafting amendments to assigned financial management procedures and
- Providing Helpdesk support where continued funding is provided.
The Junior Accountant – ERP Consultant will always promote a client-oriented approach and abide by UN Women’s financial regulations and rules, ensuring compliance with UN Women Internal Control Framework, financial rules, regulations, policies, procedures and IPSAS.
Duties and Responsibilities
Support the Financial Management Section in the Oracle ERP Project providing surge capacity as assigned for:
Provide ERP Financial implementation support by
- Assisting in reviewing General Ledger (GL) accounts assigned for data cleansing
- Assisting in performing GL reconciliations on accounts
- Participating in User testing
- Assisting in providing technical support for the new ERP financial management training
- Assisting in performing Helpdesk for Field Finance Staff support
- Collaborate with Financial Management - ERP Project Coordinator.
Provide Accounting services support by
- Performing data cleansing with FMS Global Network
- Performing General Ledger reconciliations and investigations and accounting services as needed
- Providing accounting support during year-end closure, financial statements and audit preparations as required
Support Financial Management Section in providing surge capacity in areas as assigned by Unit Heads
- Support assurance transactions in revenue, un-applied deposits, accounts receivable and clearing account are completed on monthly basis, and resolution of reconciling items
- Support the preparation of financial reporting and other management reports
- Support the preparation Financial Project closure
Perform other duties from time to time as requested by Finance Unit Heads or Deputy Director of Financial Management.
Competencies
Core Values:
- Respect for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues
- Being Accountable
- Ability to Solve Problems
- Effective Communication
Required Skills and Experience
Required Qualifications, Experience, and skills:
- At least 2 years’ experience in a Financial Role
- University Degree in accounting
- Experience of Accounting and/or Bookkeeping
- Knowledge of PeopleSoft (ATLAS/ORACLE) environment
- Knowledge of office software packages (MS Word, Excel, database packages and web-based ERP financial systems
- Good organizational skills
- Ability to prioritize and work independently
- Ability to write and present information in a clear manner
Language:
Fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.