UN WOMEN Jobs - 104029- Driver and Logistics Assistant

Driver and Logistics Assistant - Spotlight Initiative (EVAW)

Advertised on behalf of

UN WOMEN

Location :

Manica Province, Mozambique, MOZAMBIQUE

Type of Contract :

Service Contract

Starting Date :

14-Feb-2022

Application Deadline :

19-Jan-22 (Midnight New York, USA)

Post Level :

SB-2

Duration of Initial Contract :

12 Months

Languages Required :

English Portuguese

Expected Duration of Assignment :

12 Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Spotlight Programme is a joint initiative of the United Nations system and the European Union in partnership with the Government and civil society of Mozambique to contribute to the elimination of gender-based and sexual violence, harmful practices and obstacles to access to sexual and reproductive health rights. It will focus on consolidating gains by developing a more effective response to violence against women and girls and the promotion of sexual and reproductive health rights, through innovative approaches that strengthen an enabling legal and policy framework, effective and coordinated institutions, community mobilization and empowerment, increased and equitable access to holistic and integrated care services, access to and use of quality statistical data and strengthened and dynamic women's rights organizations.

Reporting to the Operations Manager, the Driver provides reliable and safe driving services to the UN Women Country Programme team and other high-ranking UN officials in support of the SLI Project in Manica Province, Mozambique. The driver ensures the highest standards of discretion and integrity, sense of responsibility, and excellent knowledge of protocol and security issues. The Driver also demonstrates a client-oriented approach, courtesy, confidentiality, tact and ability to work with people of different national and cultural backgrounds.

The Driver may also be required to provide driving services to the operations and programme staff in the Office, consultants, experts, and UN staff on mission.

Duties and Responsibilities

1. Provide reliable and secure driving services

Drive office vehicles for the transport of UN Women Country Programme SLI team, other high-ranking officials, visitors, UN Women programme and operations staff, and support VIP missions.
Deliver and collect mail, documents, and other items to Government – Offices/Embassies/Commercial Establishments/ UN Offices.
Meet official personnel and visitors at the airport and support visa and customs formalities arrangements when required.
Verify that all passengers always wear seatbelts in the vehicle.
Oversee and ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
Oversee and ensure that all vehicles comply with the Minimum Operating Security Standards (MOSS).

2. Proper use of vehicle

Ensure cost-saving by driving responsibly.
Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing, repairs and oversee those other drives do the same. Prepare and maintain data of the vehicle maintenance plans and reports.

3. Day to day maintenance of the assigned vehicle

Ensure that all official vehicles are kept clean and is always in good working condition.
Make minor repairs and make arrangements for major repairs.
Change oil, check tires, lights horn, clutch and brakes and wash car regularly.
Ensure that vehicles comply with Minimum Operating Security Standards (MOSS).

4. Maintain and ensure availability of all required documents/supplies

Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle;
Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

5. Provide general administrative and logistic support as needed

Assist office staff in filing, photocopying, and maintaining required records.
Assist in the mailing and distribution of publications and payments of bills, as required.
Liaise with Clearing and Forwarding Agents for clearance of official shipments while ensuring documentation for facilitation of such processes are in place.
Assist in all areas of Fleet Management including vehicle registration, insurance, maintenance, security, usage monitoring, vehicle ownership transfers and disposal.
Assist in managing the daily logistical issues of staff transport services, by working closely with HR and relevant service providers.
Update staff on various emerging traffic issues in Mozambique.
Follow up on Protocol matters for the organization and its eligible staff, including handing of visas, work permits and diplomatic identity cards.
Submit applications and follow up with relevant Government Ministries for approval of exemption and regulatory documents, issuance of motor vehicle number plates and logbooks as necessary.

Log official trips in the official log books.

Key Performance Indicators

Quality and timely driving services; safe and on-time
Quality care and maintenance of vehicle and necessary documents
Timely inputs to logs and records
Quality and time admin and logistics support to operation and programme

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies

Good programme formulation, implementation, monitoring and evaluation skills
Good budget and finance skills
Good knowledge of Results Based Management
Ability to gather and interpret data, reach logical conclusions, and present findings and recommendations
Good analytical skills
Knowledge of UN programme management systems

Required Skills and Experience

Education and certification:

Secondary education.
Valid driver’s license.
Fluency in English and Portuguese Language is required
Knowledge of the other UN official working language is an asset.

Experience:

Minimum of 3 years of relevant experience as a driver in an international organization, embassy, or UN system with a safe driving record.

Language Requirements:

Fluency in Portuguese and English is required.
Knowledge of local languages spoken in Manica, is an asset.