UN WOMEN Jobs - 105016- Programme Assistant

Programme Assistant

Advertised on behalf of

UN WOMEN

Location :

Adjumani, UGANDA

Type of Contract :

Service Contract

Starting Date :

01-Apr-2022

Application Deadline :

11-Mar-22 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

One year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women operationalizes this through Flagship Programming Initiatives (FPIs) developed to achieve transformative results for gender equality and women empowerment. The FPIs respond to the expanded agenda for Beijing+20 and the Sustainable Development Goals (SDGs). The main objective of UN Women’s support to Government under Humanitarian Action is to ensure protection, as well as equitable and safe access to and benefit from the humanitarian and development assistance to the most vulnerable, and marginalized refugee and host community women and girls. The programme also promotes women’s participation and leadership in the camps and host community, and women’s active role in maintaining peace and social cohesion.

At national level, UN Women operates based on the UN Cooperation Framework (2021 -2025), working closely with other UN Agencies and Government to achieve i) Transformative and inclusive governance, peace and justice, ii) Shared prosperity in a healthy environment; and iii) Human wellbeing and resilience with positive cultural norms, in terms of gender and human rights. The above focus aligns with Uganda’s National Development Plan (NDP 3), the SDGs as well as UN Women’s Global Strategic Plan. In the specific area of Humanitarian Action, UN Women and partners implement the Women’s Leadership, Empowerment, Access and Protection Program to contribute to women’s participation benefit from humanitarian action. With the growing humanitarian and situations across Uganda including floods, locust invasions, COVID-19 among others, there is need for UN Women to strengthen gender across the humanitarian, disaster risk reduction and recovery processes.

Reporting to the field management specialist and head of sub-office Adjumani, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the sub-office and country office and UN Women HQs as required for resolving complex programme-related issues and exchange of information.

Duties and Responsibilities

1. Provide administrative and logistical support to the formulation and management of programmes

Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
Provide technical guidance to the Sub Office and executing agencies on routine delivery and reporting of programme supported activities and finances;
Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
Review programme data from programmes/ projects for the Sub Office website;
Identify sources, gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

2 Provide administrative support to the financial management of the Programme Unit

Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
Review financial reports; prepare non-PO vouchers for development projects;
Process payment for consultants;
Maintain internal expenditures control system;
Create requisitions in Atlas for development projects; register good receipts in Atlas;
Assist in the preparation and follow up of cost-recovery bills in Atlas.

3. Provide administrative support to the Programme Unit

Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for the Programme Team, including travel requisitions and claims;
Prepare public information materials and briefing packets;
Assemble briefing materials and prepare power-point and other presentations;
Provide guidance and training to Programme staff as needed.

4. Provide administrative support to Resource Mobilization

Prepare cost-sharing and other agreements; follow up on contributions within the Sub Office resource mobilization efforts;
Organize, compile and process information from donors, Sub Office and programme team, as inputs to various databases and documents.

5. Facilitate knowledge building and knowledge sharing

Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies

Good knowledge of programme management;
Ability to administer and execute administrative processes and transactions;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Strong financial and budgeting skills;
Strong IT skills.

Required Skills and Experience

Education

Bachelor’s degree in Business administration, Public Administration, or related fields.

Experience

At least 4 years of progressively responsible experience in administration or programme management/support;
Experience in working in a computer environment using multiple office software packages;
Experience in the use of ATLAS is an asset;
Experience in supporting a team.

Language Requirements

Fluency in English is required
Knowledge of the other UN official working language is an asset

Application Procedure

Interested qualified individual candidates must apply online by latest by 11th March 2022 .
Candidates should submit one PDF File
UN Women P11 dully filled form with at least three (3) professional references (UN Women Personal History Form (P11), can be downloaded at: http://www.unwomen.org/about-us/employment;
Only shortlisted candidates will be contacted

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)