Background

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls, the empowerment of women, and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Indonesia Country Office (CO) hosts the ASEAN liaison office which extends support to ASEAN and its Member States in advancing Women Peace and Security (WPS) agenda in line with global normative frameworks. UN Women in partnership with Global Affairs Canada (GAC) is implementing the regional programme, “Empowering Women for Sustainable Peace: preventing violence and promoting social cohesion in ASEAN” (The Project). 

The Project aims to advance the implementation of the WPS agenda in ASEAN, including preventing violence against women and promoting social cohesion in the region. More specifically, the Programme will strengthen the capacities of ASEAN institutions and ASEAN Member States (AMS) on WPS. Although the project largely focuses on advancing normative frameworks, capacity building and exchange of knowledge and good practices, it encompasses country-level implementation, where synergies between the regional and country-level interventions can be enhanced and leveraged.

The Women, Peace and Security (WPS) framework showed the importance of women's full, equal, and meaningful participation in effective pandemic response and peacemaking efforts and provided a critical framework for inclusive decision-making and sustainable solutions. UN Security Council Resolution 1325 Council on Women, Peace and Security (UNSCR 1325) of 2000 marked a turning point for the international women's rights movement. As a member of the United Nations, Indonesia adopted resolution 1325 through Presidential Decree no. 18 of 2014 concerning the Protection and Empowerment of Women and Children in Social Conflict (P3AKS) under the legal umbrella of Law no. 7 of 2012 concerning Handling Social Conflict. To implement Presidential Decree No. 18 of 2014, the government issued a National Action Plan for the Protection and Empowerment of Women and Children in Social Conflict (NAP WPS/ RAN P3AKS) 2014-2019.

The presence of a NAP WPS/RAN P3AKS, by many parties, is considered relevant and is the only instrument that directly recognizes the importance of the involvement of women and children in handling social conflicts. Several interventions both at the national and sub-national levels were carried out by ministries/government institutions with the support of civil society and development partners for the socialization and implementation of the RAN P3AKS by piloting the development of P3AKS Regional Action Plans (RAD) in several provinces that were prone to social conflict. The presence of a NAP WPS /RAN P3AKS  is important to strengthen the local infrastructure so that the implementation of the NAP WPS  will be more contextual with their respective strategies and needs.

The first generation of the NAP WPS /RAN P3AKS ended in 2019.  The Government in partnership with civil society networks conducted digital consultations to assess the achievements, relevance, effectiveness, efficiency, of the RAN P3AKS. This assessment was the basis for the development of the 2nd generation of the NAP WPS /RAN P3AKS. Results from these digital consultations showed the importance of having a second generation of NAP WPS /RAN P3AKS, which should be more flexible in responding and preventing conflicts, including addressing the root causes. The Indonesian government has again demonstrated its strong commitment to implement the WPS agenda by launching the second generation of NAP WPS /RAN P3AKS 2020-2025 on July 2021 through the Regulation of the Coordinating Minister for Human Development and Culture (Kemenko PMK) No. 5 of 2021.

UN Women is supporting the Ministry of Women Empowerment and Child Protection to advance the implementation of the second generation of the NAP WPS /RAN P3AKS. Alongside the strengthening of state institutions for the implementation of the NAP WPS, UN Women will support the Government of Indonesia to establish the accountability mechanisms of the NAP WPS  and  further develop core skills and capacities, including monitoring and reporting to enable women’s groups, young women, and women with disabilities to meaningfully participate and shape more equitable and inclusive peacebuilding and local plans.

It is, therefore, envisioned that by the end of this intervention, a strong monitoring, reporting and coordination mechanism will be put in place to strengthen accountability on the second phase of the NAP WPS/ RAN P3AKS (2020-2025). As a result, the monitoring, and reporting framework of the second phase of the NAP will be more comprehensive and user-friendly. With the NAP WPS/ RAN P3AKS technical working group, the reporting lines are expected to be clear and effective.

Against this backdrop, UN Women on behalf of the Ministry of Women Empowerment and Child Protection (MoWECP) seeks to hire a Consultant to develop a monitoring system for the RAN P3AKS through the development of guidelines, tools and by strengthening the capacities of targeted civil servants and women’s organizations on results-based and gender responsive monitoring, and reporting.

Objectives of the assignment

With the purpose of implementing an effective NAP WPS/RAN P3AKS, the NC is expected to facilitate the development of a monitoring and reporting system, as well as strengthen the capacity of the members of the Working Group on monitoring and reporting on the NAP WPS/RAN P3AKS. The Working Group for the Protection and Empowerment of Women and Children, or the Pokja P3AKS is a working group that helps the implementation of the Central Coordination Team’s duties and consists of representatives from government, community organization, professional, civil society organization, and researcher/academics.

The objective of this M&E system is to ensure the accountability and transparency through monitoring and reporting system for tracking the implementation of the NAP WPS/RAN P3AKS.  In developing the M&E system, the consultant is expected to review and analyze best global and regional practices of M&E Frameworks for NAPs on WPS.  The NC is also expected to develop a framework for the routine data collection and analysis of information to track progress against the plans and check compliance to established standards – the framework will include specialized reporting templates (monitoring). In addition, the NC will develop a Terms of Reference that will be useful for the evaluation of the of the RAN P3AKS. 

In the delivery of this consultancy, the NC will work with the RAN P3AKS Working Group that is led by the MoWECP to develop a participatory monitoring system. The selected NC will strengthen the capacities of targeted civil servants, members of the NAP WPS/RAN P3AKS technical working group including selected women’s organizations on results-based monitoring and reporting. This will include among others, providing technical support on monitoring and reporting, facilitating trainings, and mentoring the assigned staff members.

The main objectives of the assignment are to:

1. Develop a Result Based M&E and reporting framework for the NAP WPS/RAN P3AKS taking into consideration the global indicators on UNSCR 1325. Both quantitative and qualitative indicators should be used to monitor the results of RAN P3AKS; the monitoring system should be aligned with the Government’s monitoring and reporting system.
2. Determine a baseline for identified indicators and develop monitoring tools to be agreed and used by parties responsible for the implementation of the NAP WPS in Indonesia.

Duties and Responsibilities

Scope of work and tasks

Under the overall guidance of the Head of Programmes and management and supervision from the Governance/Women, Peace and Security Programme Analyst and in close consultation with the MoWECP, the Consultant will undertake the following tasks:

Task 1: Conduct a desk review and submit an inception report including methodology, tools and work plan

• Conduct a desk review of existing and relevant documents.
• Conduct preliminary consultation with members of the RAN P3AKS Working Group and the project technical team (UN Women, Government and AMAN Indonesia).
• Develop and submit a consultancy inception report and should include a consultancy workplan.

Task 2. In collaboration with the RAN P3AKS Working Group, develop a participatory and monitoring, and reporting framework that should be aligned with the government’s monitoring and reporting system and conduct a baseline study for the NAP WPS/RAN P3AKS

• Develop results level indicators in consultation with relevant stakeholders in a participatory manner
• Develop data collection tools
• Support data collection to establish a baseline for the RAN P3AKS
• Analyze data collected
• Modify and improve indicators as needed.
• Finalize the result based logical framework of the NAP WPS/RAN P3AKS which will capture clear indicators, targets, baseline data, implementation timeline, responsible institutions, and estimative budget as well as terms of reference for the proposed implementation and monitoring structure.
• Validate the baseline study and the monitoring framework with the members of the Working Group.
• Facilitate a workshop to strengthen capacity of major stakeholders to facilitate development of a gender responsive monitoring framework and tools

Task 3:  Conduct an individual and institutional capacity needs assessment of the Government institutions involved in the implementation of the NAP WPS/RAN P3AKS and roll out a training to strengthen the capacity of major stakeholders on gender responsive and results-based monitoring

• Conduct capacity needs assessment for targeted stakeholders and institutions. The assessment should identify the existing institutional capacities in targeted institutions, including number of staff working on M&E, existing hardware, software and others.
• Develop a well-structured report. This report will be structured as follows:

Executive summary

Acronyms

Introduction

Table of Contents 

Background information

Methodology

Analysis

Findings

Conclusion and recommendations

Annexes

• Develop /adapt training materials as per the findings of the capacity needs assessment
• Facilitate workshops on Results-based monitoring and reporting for at least 35 individuals (at least 30% women) including civil servants (M&E officers and Planning Officers).
• Develop Concept Notes, monitoring and reporting templates
• Facilitate workshops to develop and validate monitoring, and reporting tools for RAN P3AKS
• Measure changes in knowledge and skills of participants
• Facilitate a workshop and present results to the project team
• Mentor members of the M&E learning team to facilitate tracking of results of the RAN P3AKS

Task 4: Prepare and submit a final report of the capacity strengthening activities that were rolled out including mentoring initiatives, and technical support provided. The report should include results achieved (changes in knowledge and capacity), recommendations, and annexes such as means of verification, attendance lists, and pre and post-test, etc.)

Duration of the assignment

The duration of the assignment will be from 2 June 2022 until the 23 December 2022

?Expected Deliverables

The Consultant will produce the following deliverables:

All the deliverables, including annexes, notes and reports should be submitted in writing in English and Bahasa Indonesia.

Upon receipt of the deliverables and prior to the payment of the first instalment, the deliverables and related reports and documents will be reviewed and approved by UN Women. The period of review is one week after receipt.

Inputs

• UN Women and MoWECP will provide the Consultant with a list of contacts of stakeholders relevant for the assignment.
• UN Women and MoWECP will provide the Consultant with background materials relevant to the assignment.
• The Consultant is expected to work using his/ her laptop.

Scope of bid price and schedule of payments

The contract price is a fixed deliverable-based price regardless of the extension of the contract duration. Payment will be done once deliverables detailed in section II are submitted and approved by UN Women.

The lump sum costs should include a consultancy fee, administration costs, communication costs, and expenses related to the consultancy. All prices/rates quoted must be exclusive of all taxes. The lump sum costs must be accompanied by a detailed breakdown of costs calculation using the template in Annex 1.

Performance evaluation:

Consultant’s performance will be evaluated based on timeliness, responsibility, initiative, communication, accuracy, and quality of the products delivered.

Competencies

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Leading by Example

Required Skills and Experience

Required experience and qualifications

The Consultant should fulfil the following requirements:

Education

Master’s degree in Gender and development studies, international affairs, or political science and a Certificate in monitoring, evaluation and reporting

Experience:

• At least 5 years of relevant experience   in monitoring, evaluation, reporting and research at the national or international level
• Proven experience in conducting developing guidelines and tools and undertaking baseline studies.
• Proven experience in facilitating workshops on Results-Based Management;
• Relevant field experience is an asset.
• Knowledge on women, peace and security would be an added value

Language and other skills:

• Fluency in English and Bahasa Indonesia, with the ability to produce well-written reports
• Excellent facilitation skills
• Good mastery of information technology is required to ensure well organized and systematized presentations, including statistical and graphical descriptions

?Submission of application

Interested candidates are requested to submit in the system in one pdf file (compiling the submission package as mentioned below together) no later than 18 May 2022.

Submission of package           

1. Cover letter.
2. CV, including contact information for 3 referees.
3. A report from previous M&E consultancy.
4. Financial proposal. The financial proposal shall specify a total lump sum amount per each deliverable, including any administrative fees, based on the template in Annex 1. The lump sum costs must be accompanied by a detailed breakdown of costs calculation.

Applications without any of the items listed above will be treated as incomplete and will not be considered for further processing.

Evaluation

Applications will be evaluated based on the Cumulative analysis.

• Technical Qualification (100 points) weight; [70%]
• Financial Proposal (100 points) weight; [30%]

A two-stage procedure is utilised in evaluating the proposals, with evaluation of the technical proposal being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

Technical qualification evaluation criteria:

The total number of points allotted for the technical qualification component is 100. The technical qualification of the individual is evaluated based on the following technical qualification evaluation criteria:

Only the candidates who meet the minimum requirements will be longlisted, and additional documentation may be requested. Candidates with a minimum of 70% of total points will be considered technically qualified candidates and will be shortlisted for a potential interview.

Financial/Price Proposal evaluation:

• Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
• The total number of points allotted for the price component is 100.
• The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technically qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.

Annex 1 - Financial Proposal

BREAKDOWN OF COSTS

Breakdown of Cost by Components:

The lump sum costs should include administration costs, per diem and expenses related to the consultancy. All prices/rates quoted must be exclusive of all taxes. The lump sum costs must be accompanied by a detailed breakdown of costs calculation.