Background

During Phase 1 (2020- May, 2022) of EU-UN Spotlight Initiative (the Spotlight Initiative), UNDP facilitated unprecedented high-level support to the issue of violence against women and girls through the establishment of the Special Parliamentary Committee on Gender-based Violence (GBV). This high-level support had a nation-wide impact and influenced the national Government and provincial administrations to commit resources to address GBV in 2022 as well make amendments to the PNG Criminale Code to better response to sorcery related violence.

The Mid-Term Assessment of Phase 1 outlined the need for sustainability of activities and coordination mechanisms (e.g. the Civil Society Reference Group and Provincial GBV Secretariats) established through Spotlight and beyond. Therefore, a priority for Phase II will be to strengthen the capacity of implementing partners to prepare budgets and advocate for adequate funding in order to maintain these structures and activities after the programme. 

In Phase 2 (June 2022 to December 2023), the Spotlight Initiative in Papua New Guinea will focus on (1) maintaining high- level government ownership of legislative and policy decision making to advance protections for women and girls experiencing violence and to strengthen the capacity of the justice sector to respond to violence against women and girls, and (2) responsive institutional and organisational capacity building at all levels - national, provincial and grassroots - to facilitate a transition from the Spotlight programme to other sources of funding.

UNDP will continue its support by working with DfCDR to fully establish the National GBV Secretariat and Provincial GBV Secretariats in coordination with various sectors, including existing Family and Sexual Violence.  The role of the secretariats to ensure there is high-level coordination and accountability by the government to GBV issues as well as ensuring that there is enhanced multi-sectoral GBV prevention and strengthened quality essential services for survivors of gender-based violence, both at the national and provincial levels.   

UNDP seeks the services of a competent national GBV Adviser (the Consultant) to support the expansion of its work in Phase I under Outcome 1 and Outcome 2 of Spotlight Initiative. Certain tasks will be done jointly while others will be specific in line with the Phase 2 Implemention Plan annexed to this notice.

Objectives

The objectives of this consultancy are set out in the Phase 2 Implementatoin Plan, these are:

1. Provision of quality and sound technical advice to the Provincial GBV Secretariats to support their establishment.
2. Provisoin of capacity development support to the provinces which have not yet fully established their Provincial GBV Secretariats.
3. Support the Development and Implementation of the framework for institutional set-up of National GBV Secretariat.
4. Support UNDP Spotlight team  as and when required for coordination, reporting.
5. Support UNDP and the National GBV Secretariat on media and communication outreach for this project.

Deliverables

1. Activities and specific deliverables are outlined under Phase 2 Implementatoin Plan:

1. Component 1: Institutional set up of Provincial GBV Secretariats
2. Component 2:  Provincail GBV Strategies and Implmentation Plans
3. Component 3:  GBV capacity development for provinces
4. Component 4:  Crisis Reponse Services

1. Presentations/briefings to DfCDR and NGBVS, UNDP and RUNOs as needed.

1. Final report with the following:  

1. A detailed report on issues and next steps on the four components of the Phase 2 Implementatoin Plan
2. 2023 Workplans for:

1. National GBV Secretariat
2. UNDP
3. Provinces

Supervision:

The Consultant will be supervised by UNDP Spotlight Project Manager (PM) with support of the Gender Programme Specialist (GPS) and will work closely with a team of consultants to meet the objectives outlined above and specifically in the UNDP Phase 2 Implmentatoin Plan annexed to this notice.  The UNDP Senior Inclusive Governance Specialist will provide support to clear technical outputs for payments.

Reporting of key milestones and Payment Schedule

Resources Provided

DfCDR and UNDP will provide a workstation for the consultant in the National GBV Secretariat Office and/or UNDP PNG Country Office and other necessary support.   

Corporate Competencies

1. Demonstrates integrity by modelling the UN values and ethical standards.
2. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; and
3. Treats all people fairly without fear or favour.

Functional Competencies

1. Excellent speaking and writing skills in English and Tok Pisin are necessary.
2. Experience in planning, organizational and time management skills, including flexibility, attention to detail and the ability to work under pressure to meet challenging deadline.
3. Analytical and problem-solving skills of a high order, including the ability to formulate recommendations and advice senior management on tackling difficult scenarios.
4. Leadership  qualities, including   the   ability   to   make   sound   judgment, meet   challenges constructively and creatively.
5. Excellent interpersonal skills, including ability to establish strong cooperative relationships with senior government officials, civil society and donors.
6. Ability to quickly adapt to change, and to remain calm under pressure; and
7. Proven cross-cultural communication and the ability to function effectively in an international, multicultural environment.

Education and experience

1. Minimum  degree or equivalent in gender studies, development studies, social science, or related field.
2. Miniumum of 5 years experience in capacity building programming on gender equality, GBV or VAW and human rights in Papua New Guinea.
3. Minimum of 5 years of hands-on experience on knowledge of systems for gender mainstreaming and capacity development in institutions as well as interagency collaboration.
4. Proven experience and knowledge in setting up institutional or organizational structures and operations to support gender/GBV programming and coordination.
5. Proven experience in strengthening partnerships with others inside or outside the organization including donors and NGO partners who can provide information, assistance, and support.
6. Experience in consultancy and advisory work for the UN, UNDP, and/or reputable international organizations.

Evaluation

Cumulative analysis

The proposals will be evaluated using the cumulative analysis method with a split 70% technical and

30% financial scoring.  The proposal with the highest cumulative scoring will be awarded the contract. Applications will be evaluated technically, and points are attributed based on how well the proposal meets the requirements of the Terms of Reference using the guidelines detailed in the table below:

When using this weighted scoring method, the award of the contract may be made to the individual consultant whose offer has been evaluated and determined as:

1. Responsive/compliant/acceptable, and
2. Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weighting; 70%

* Financial Criteria weighting; 30%

Only candidates obtaining a minimum of 49 points in the Technical Evaluation would be considered for the Financial Evaluation. Interviews may be conducted as part of technical assessment for shortlisted proposals.

Documents to be included when submitting Consultancy Proposals

The following documents may be requested:

1. Duly executed Letter of Confirmation of Interest and Availability using the template provided by UNDP.
2. Signed P11, indicating all experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
3. Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment. A methodology is recommended for intellectual services but may be omitted for support services.
4. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.   If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must stipulate that arrangement at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.  The financial proposal must be submitted separately from other documents. The P11 form and Template for confirming availability and interest are available under the procurement section of UNDP PNG website (www.pg.undp.org ).

Lump-sum contracts

The financial proposal shall specify a total lump-sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e., whether payments fall in instalments or upon completion of the entire contract). Payments are based upon output, i.e., upon delivery of the services specified in the TOR.  To assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump-sum amount (including travel, living expenses, and number of anticipated working days).

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket; should the IC wish to travel on a higher class, they should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging, and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

Submission Instructions

Completed proposals should be submitted to procurement.png@undp.org with mandatory email subject:  Consultancy for Local Adviser to Support Establishment of Provincial GBV Secretariats no later than Sunday 29th May 2022. For any clarification regarding this assignment please write to  procurement.pg@undp.org

Please be guided by the instructions provided in this document above while preparing your submission. Incomplete proposals and failure to comply with proposal submission instruction will not be considered or will result in disqualification of proposal. UNDP looks forward to receiving your Proposal and thank you in advance for your interest in UNDP procurement opportunities.

ANNEXES:

Annex 1 – Terms of Reference

Annex 2 – UNDP Phase 2 Implementation Schedule

Annex 3 - Individual Consultant General Terms and Conditions

Annex 4 – Financial Proposal Template

Annex 5 – P11 ICs FORM