Background

UNDP Lao PDR: 

Guided by the global UNDP Strategic Plan (2022 – 2025) and UNDP Country Programme Document (CPD) for Lao PDR (2022 – 2026), UNDP in Lao PDR works closely with the line Ministries, mass organizations, civil society, development partners, and the private sector at both national and international levels in pursuit of the national socio-economic development priorities defined in Lao PDR’s five-year National Socio-Economic Development Plan (NSEDP) and Sustainable Development Goals (SDGs). The UNDP’s work is strongly focused on the provision of policy advice and technical support to the Government of Lao PDR in the design and implementation of national legislation and strategies across four broad Priority Pillars – (1) inclusive growth and reduced inequalities, (2) UXO clearance and risk education, (3) natural resources, climate change and disaster risk reduction, as well as (4) effective, responsive, and accountable governance.  

UNDP has a long history working in Lao PDR. UNDP’s comparative advantage has been its ability to work closely with a very broad range of government and local-level institutions at all levels. The new UNDP country programme is aligned with the 9th NSEDP and is anchored in UNDP’s long-term partnership with the Government of more than three decades. The new programme builds on the achievements of the previous CPD that saw the incorporation of the SDGs into the national planning architecture. It will aim to support Lao PDR recover from the economic and social impacts of the COVID-19 pandemic and continue its transition from LDC status, with a particular emphasis on supporting inclusive growth and reducing inequality. 

UNDP Lao PDR, UXO Unit: 

Lao People’s Democratic Republic (Lao PDR) is, per capita, the most heavily bombed country in the world. More than forty years after the end of the 1964-1973 Indochina Conflict, Unexploded Ordnance (UXO) remains a major humanitarian and socioeconomic challenge to the country, causing deaths and injuries, limiting access to potentially productive land, and adding substantial costs to processes of development. The Government of Lao PDR has been active in the process of clearance since shortly after the conflict. Lao PDR has advocated for the Convention on Cluster Munitions (CCM) and hosted the first Meeting of States Parties in 2010. It also embraced the UXO issue as a key development matter by locally establishing the Sustainable Development Goal 18 (SDG18), “Lives Safe from UXO”.

The UXO sector in Lao PDR consists of the National Regulatory Authority (NRA), Lao national Unexploded Ordnance Programme (UXO Lao), humanitarian operators (INGOs), several accredited commercial companies providing UXO services, and humanitarian clearance teams within the Lao People’s Army. The overall coordination / lead from the Government side is mandated to rest with Ministry of Labour & Social Welfare (MLSW) and the Minister is also the Chairperson of the UXO Sector Working Group and NRA Board.

UNDP is the leading development partner in supporting the UXO sector in Lao PDR, since mid-1990s. UNDP with other partners have helped create the two key state institutions in UXO sector – UXO Lao and the NRA, and have been supporting the capacity development of these institutions from the beginning.

The ten-year National Strategic Plan for the UXO Sector in the Lao PDR 2021 - 2030, “The Safe Path Forward III” (SPFIII) details the objectives of the Government and its development partners over the forthcoming period where the aim is to reduce the humanitarian and socio-economic threats posed by UXO.  A focus of the document, still to be approved by government, is the need to ensure strong integration with development mechanisms particularly at a provincial level and to ensure actions are focused towards community level priorities for the facilitation of development.

UNDP support to the UXO sector in Lao PDR has focused in two axes, notably: 1) support to strengthening the capacity and technical competency of the National Regulatory Authority, to be able to oversee and steer the sector in pursuance of national strategic goals and obtaining Lao PDR’s unique UXO Action Sustainable Development Goal, SDG 18: Lives Safe from UXO. 2) To provide capacity support for survey and clearance, through support to UXO Lao and the Humanitarian teams of the Lao People’s Army (Unit 58), thus hastening progress towards clearance in impacted communities. 

Duties and Responsibilities

SCOPE OF WORK  

The successful applicant will be expected to be responsible for the following: 

• Physical verification of all the UNDP funded assets such as vehicles, detectors, laptops, printers, scanners, photocopy machines and various furniture and equipments at NRA, UXO Lao HQ offices in Vientiane and other provincial offices period from 1st January 2013 to 31st March’2022
• Report all the findings and provide recommendations for assets management and disposal

      1. Physical verifications of Assets:  

• Physically verify the list of UNDP projects assets which are stored in project offices, provincies and UNDP Office
• All assets must be physically verified with UNDP/Specific Donor Logos, Tag number, Asset Id Number.
• The verified assets must be compared to the Atlas report or project Asset Register and project expenditure report.
• Any other related duties that may be deemed necessary.

       2. Report all the findings

• Prepare a report after the physical verification showing all the assets available, their status, locations and custody including Tag no, item no, Asset ID Asset name/ description, project no, year of purchased, Asset value, Location, Custodians, status & Remarks
• Review of assets and recommendation of physical assets for disposal.
• Identify and report all the missing, and unfound assets.
• In close consultation with the Project Asset Management Focal Point of the NRA and UXO Lao, identify and recommend all assets that need to be disposed due to their conditions either damaged or very old

Competencies

• Understands the main processes and methods of work regarding to the position of asset management
• Understanding of the policies and procedures relating to UNDP assets management
• Excellent ability to work collaboratively and effectively in a team
• Demonstrates in-depth understanding and knowledge of the current asset guidelines and tools, and utilizes these regularly in work assignments
• Skills in using computers and office software packages (MS Word, Excel, etc.)

Required Skills and Experience

Qualifications :  

• University degree in Finance, Accounting, Management, Business Administration or related field

Experience :

• A minimum of five years of relevant experience in asset management on physical verification, administration and skills in using spreadsheet software, including Excel 
• Perform asset information to ensure completeness and accuracy of asset information

Language

• Fluency in English & Lao

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Requirements for submission of proposals 

All interested and qualified International or National Independent Consultant should apply on-line using the following links: 

UNDP Lao PDR Country Office website at https://www.undp.org/laopdr/jobs  or  

In order to make your submission, please read the relevant documents available on the link below 

1. TOR

2. IC General Terms and  Conditions Annex II

3. Offerors Letter to UNDP Annex III

4. P11 Form

5. IC - Contract Template

Documents to be included when submitting the proposals: 

Interested individual consultants must submit the following documents/information to demonstrate their qualifications: 

1. Technical Proposal 

            (i)  Explaining why you are the most suitable for the work; 

            (ii)  Providing a brief methodology on how you will approach and conduct the work including the work 

                  schedule for the delivery of outputs/deliverable; 

1. P11 Form Education and work experience, including past experience in similar projects and contact references of at least 3 references for whom you have rendered preferably the similar services; 
2. Financial proposal / Offeror's Letter:  Detailed financial proposal: Lump sum offer with clear cost breakdown against each deliverable. Please use the Annex III template above

Instructions for on-line submissions: 

Step 1:  Please prepare all required documents electronically; 

Step 2: Combine all documents in ONE SINGLE FILE (preferably in PDF however Word format can be also accepted) and upload to the UNDP Jobs using the links above; 

Step 3: After that you will receive an auto reply from the UNDP jobs if your offer is received successfully. 

Incomplete proposals or proposals received after the deadline will be rejected. 

Note:  Any request for clarification must be sent in writing before the submission deadline to the following emails:                                 

surith.sengsavang@undp.org