Background

Sound chemicals and waste management could reduce the risks of exposure to hazardous chemicals and protect the human health and environment. UNDP Montreal Protocol/Chemicals Programme focuses on providing policy and technical advisory, design and implementation oversight to the chemical projects funded by Global Environment Facility, the Multilateral Fund, and bilateral donors. Chemicals team are organized into a number of substantive technical teams with staff located in both HQs and UNDP's Regional Hubs in Istanbul, Panama, and Bangkok.

UNDP assists over 73 countries in meeting their obligations under the Montreal Protocol on Ozone Depleting Substances and its Kigali Amendment on HFCs, Stockholm Convention on POPs, Minamata Convention on mercury, as well as strategic approach of international chemical management (SAICM). UNDP has been on the forefront of efforts to advance the Kigali Amendment to tackle the climate change and improve cooling efficiency by partnering with developing countries, MLF, GEF, K-CEP, CCAC, Cool Coalition, bilateral donors and private sectors. UNDP’s Chemicals and Waste Programme helps client countries improve their capacities for sustainable production and consumption, clean air action plan, integrated waste management (healthcare waste, E-waste, plastics), sustainable and non-chemical development in SIDS, promotion of Green/Circular Economy, resource efficiency, good practice in Artisanal and Gold Mining sector (ASGM).

More specifically, the Montreal Protocol on Substances that Deplete the Ozone Layer has the objective to phase-out the ozone depleting substances (ODSs) that are released to the atmosphere. The Multilateral Fund focuses on the elimination of the sources of these ODS by assisting developing countries to implement a series of technical assistance and industrial conversion activities, at country level, so companies that produce and consume these substances can stop using these chemicals.

In order to further protect the climate and the ozone layer, in October of 2016, during the 28th Meeting of the Parties to the Montreal Protocol, held in Rwanda, all Parties agreed to amend the Protocol through what was called the “Kigali Amendment”.  In this regards, the Kigali Agreement establishes specific targets and timetables to phase-down the production and consumption of HFCs, and carries an agreement by developed countries to help finance the transition of developing countries to climate-friendly technologies, a global commitment that will avoid more than 80 billion metric tons of carbon dioxide equivalent emissions by 2050.

The MPU/Chemicals is supporting 10 countries in the Asia-Pacific region to prepare their HCFCs Management Plans (HPMPs) and their Kigali Amendment HFCs Phase-down Plans (KIPs) under the Montreal Protocol, and as part of the preparation activities, countries are required do develop over-arching strategies and sector-wise management plans/projects mostly in the Refrigeration Air Conditioning and PU Foam sector phase-out targets.

Duties and Responsibilities

Scope of Work

The National Consultant will support the project preparation activities for the HPMP Stage III for Malaysia as per guidelines of Multilateral Fund for the Implementation of the Montreal Protocol on Substances that Deplete the Ozone Layer, as well as in line with UNDP PPM and POPP regulations for project development, being responsible for the following activities:

1. Coordinate with National Ozone Unit (NOU), UNDP and relevant companies for ensuring compilation of relevant data

2. Assist NOU in the preparation of budgets and work plan

3. Assist NOU in the preparation of reports for MLF/Project Steering Committee/internal review, as required 

4. Assist NOU/Company in organizing stakeholder consultation workshops

5. Coordinate with the international consultant and assist in identifying interventions for assisting HCFC phase-out in servicing sector for achieving 2030 HCFC phase-out targets. This would include, but not be limited to:

• Training programmes for service technicians on adopting practices for reducing HCFC consumption.
• Equipment support to service technicians’ training institutions and support that could be provided by private business enterprises in RAC equipment servicing.
• Strengthening certification mechanism for service technicians including servicing equipment using flammable refrigerants, ammonia and other new alternatives.
• Technical support for maximizing recovery and reclamation of HCFC refrigerants.

6. Assist NOU and UNDP in consultations with the key stakeholders for the finalization of the proposal document to be submitted to the secretariat/Executive Committee.

7. Perform any other tasks as may be assigned by NOU in the context of these activities.

Institutional Arrangements

The Consultant will work under the overall guidance of the National Ozone Unit of Malysia, UNDP’s Montreal Protocol Unit (NCE/GPN/BPPS) Regional Technical Advisor based in Asia-Pacific Regional Hub and UNDP Malaysia Country Offices for the development of HPMP Stage III.

The Consultant will be given access to relevant information necessary for the execution of the tasks under this assignment. The Consultant will be responsible for providing her/his own workstation (i.e. laptop, internet, phone, scanner/printer, etc.) and must have access to reliable internet connection. Given the global consultations to be undertaken during this assignment, the Consultant is expected to be reasonably flexible with his/her availability for such consultations taking into consideration different time zones.

Duty Station and Official Missions

The consultant will be required to work from the office of National Ozone Unit of Malaysia in Putrajaya. 

Contract Duration

The contract will be effective from the date of its signature and will be valid for up to fifteen (15) months

Fees

The consultant will receive payment based on deliverables specified in these Terms of Reference. The candidate shall quote his/her services on a lump sum amount basis for tasks mentioned below.

The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in this TOR, including professional fee, travel costs of mission (if planned), living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the Consultant in completing the assignment.

Payment

The contract price will be fixed output-based price, regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs and as per percentages specified below.  Payment to the Individual Consultant will be made based on the deliverables as mentioned below, deliverables accepted and upon certification of satisfactory completion by the UNDP Task Manager.

Deliverables and Payment Schedule

Competencies

Required Skills and Experience

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Interested individual applicants must submit the following documents/information to demonstrate their qualifications:

1. Document 1: Letter of Confirmation of Interest and Availability 
2. Document 2: Technical Proposal and a brief description: of why the individual considers him/herself as the most suitable for the assignment including a) a brief description of why the individual considers him/herself as the most suitable for the assignment; b) a brief methodology, on how you will approach and complete the assignment, including a tentative table of contents for the final report; and c) a list of similar assignment with topic/name of the assignment, duration, role of consultant and organization/project.
3. Document 3: Financial Proposal must be all-inclusive & include a breakdown and must be expressed in Malaysia Ringgit (MYR) for this consultancy and the all-inclusive fixed total contract price, supported by a breakdown of costs, as per the payment breakdown above.  The term ‘all-inclusive” implies that all costs (professional fees, communications, utilities, consumables, insurance, etc.) that could possibly be incurred by the Contractor are already factored into the final amounts submitted in the proposal. If an Offeror is employed by an organization/company/institution and expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under the Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. The consultant should also indicate any travel and related costs, e.g., meetings, etc. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses will be agreed upon, between UNDP and Individual Consultant, prior to travel and will be reimbursed. In general, UNDP will not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel in a higher class he/she should do so using their own resources.
4. Document 4: Personal CV or P11 indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references 
5. Please submit this information in one file as Documents 1, 2, 3, and 4. The system will only accept ONE (1) attachment, please merge all documents and submit them as one file.
6. Applicants must reply to the mandatory questions asked by the system when submitting the application.
7. Candidates who fail to submit all the information requested above will be disqualified.

How to Apply:

• Kindly download the Letter of Confirmation of interest and availability, Financial Proposal Template, and General Terms & Conditions mentioned above at https://procurement-notices.undp.org/view_notice.cfm?notice_id=95069 
• Read and agree to the General Terms & Conditions.
• Click the ‘apply’ icon and complete what is required.
• Scan all documents into 1 (One) pdf folder and then upload;
• For clarification questions, please email procurement.my@undp.org. The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2022/027" as the subject matter.

Criteria for selection of individual consultant for award of contract 

The selection of the best offer from the shortlisted candidates will be based on a Combined Scoring method – where the qualifications, skills, experience and technical proposal will be weighted a maximum of 70 points and combined with the price offer which will be weighted a max of 30 points out of 100 points.

Method: Cumulative analysis method will be used to evaluate proposals.

When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive, compliant, acceptable; and
• Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation

             Technical Criteria weight: 70% (70 points for qualification, skills and experience plus 30 points for technical proposal)

                                                                          Financial Criteria weight: 30%

Qualification: Only applicants meeting the following minimum requirements will be longlisted:

• University degree in Mechanical/Electrical/Chemical Engineering, Environmental Sciences, or other relevant disciplines.
• Minimum 2 years' experience in environmental-related projects
• Proficiency in English.

Technical Evaluation

Only those candidates that meet the minimum level of education, relevant years of experience, and language requirements, will be considered for the technical evaluation. The technical evaluation will be conducted by a desk review to select the shortlisted candidates (those that score at least 70 out of the total 100 obtainable scores). The technical evaluation may also include interviews with the shortlisted candidate(s). Only applicants obtaining a minimum of 70 points on technical evaluation will be short-listed and will undergo a financial evaluation.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.