Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource Division is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational and design and learning/career development, for the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs and for providing advisory support to the Executive Director in the formulation and implementation of UN Women's overall mission, strategy and plans of actions.

Under the supervision of the Human Resources Specialist, the HR Associate is responsible for administering and implementing HR strategies and policies in relation to recruitment and selection for staff and affiliate personnel, support to HR operations and relevant data management.

Duties and Responsibilities

Provide administrative and implementation support of HR strategies, policies, systems, processes and procedures:

  • Ensure full compliance of records and reports with UN and UN Women Rules and Regulations, and HR policies and guidelines; ensure effective implementation of internal control framework; ensure proper functioning of HR management system;
  • Provide advice and information to the management and workforce on HR strategies, rules and regulations in relation to recruitment and selection, including strategic use of contract modalities, application of entitlements and change management processes;
  • Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements, as necessary.
  • Support the implementation and rollout of new ERP system.

Support the administration and implementation of HR strategies and policies related to benefits and entitlements for staff and/or other contract modalities:

  • Ensure full compliance of records and reports with UN Women rules, regulations and HR policies and guidelines;
  • Provide information to the management and personnel on benefits and entitlements strategies, rules and regulations;
  • Conduct research on a range of HR related issues (precedents, policy rulings and procedures) and assist in preparation of notes/reports;
  • Prepare written response to queries concerning HR benefits and entitlements related matters;
  • Oversee and monitor consistent interpretation and application of UN Rules and Regulations.

Maintain and review HR Data:

  • Compile, analyze and report on data on workforce and other HR related reporting;
  • Provide organizational support to HR initiatives, including long- and short-term planning by consolidating data and preparing reports;
  • Consolidate monthly and quarterly reports from headquarters and all regional offices on HR data; Request and manage the compilation of data provided by field offices;
  • Gather and provide data to support monitoring of adequate implementation of HR policies, practices and procedures;
  • Support monitoring of HR Team operations, including budget management.

Facilitate knowledge building and knowledge sharing globally on HR initiatives:

  • Organize information sessions, as necessary, with personnel and management;
  • Provide a synthesis of lessons learnt and best practices;
  • Liaise with HR focal points in Regional Offices and Country Offices to disseminate information on HR matters;
  • Liaise closely with outsourced service providers/external partners, as necessary.

Perform any other duties assigned by supervisor from time to time.

 

Key Performance Indicators:

  • Timely and accurate administration of recruitment and selection processes;
  • Timely and accurate response to queries;
  • Up-to-date databases and files organized, to ensure information is easily retrievable;
  • Compliance of records and reports with UN Women rules, regulations and HR policies and guidelines;
  • Timely logistical, administrative and financial arrangements;
  • Timely and accurate communication and information to other stakeholders within and outside UN Women.

Competencies

Core Values:

  • Respect for Diversity;
  • Integrity;
  • Professionalism.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Functional Competencies:

  • In-depth understanding of HR administration, processes and policies;
  • Ability to perform a variety of specialized activities related to HR management, entitlements and benefits, contract management and reporting;
  • Ability to maintain relationships with clients; ability to understand client’s perspective;
  • Strong oral and written communication skills;
  • Detailed oriented;
  • Ability to prioritize work, organize and plan;
  • Ability to provide inputs to business processes re-engineering, implementation of new systems;
  • Responds positively to new approaches and critical feedback;
  • Remains calm, in control and good humored, even under pressure;
  • Strong IT skills;
  • Ability to perform work of confidential nature and handle a large volume of work, possibly under time constraints

 

Please visit this link for more information on UN Women's Core Values and Competencies:  https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Required Skills and Experience

Education and certification:

  • Completion of secondary education is required;
  • Bachelor’s degree in HR, Business or Public Administration is an asset;
  • Candidates who do not have a university degree or an accredited certification in the field of human resources will be required to complete the Global General Service Test (GGST) or UN Administrative Support Assessment Test (ASAT) – formerly known as the UN Clerical Test.

Experience:

  • Minimum of 7 years of relevant experience in HR management and administrative services at national or international level;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management system;
  • Experience in online ERP systems is required;
  • Experience in data and budget management is required;
  • Experience within the United Nations system is required.

Languages:

  • Fluency in English is required;
  • Knowledge of one of the other UN official working languages is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)