UNDP Jobs - 17958- Administrative Assistant

Administrative Assistant

Location :

Okitipupa, Ondo State, NIGERIA

Type of Contract :

Service Contract

Starting Date :

01-Sep-2010

Application Deadline :

27-Jul-10 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

One Year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Niger Delta Local Development Programme uses local governance and decentralization as an entry point for poverty reduction, conflict prevention and sustainable development. The programme recognizes that to improve in a sustainable way the quality of life of the inhabitants of the Niger Delta it is important to strengthen institutions of local governance and enhance their responsiveness to people’s needs. The key elements of the strategy are:

• Support to the creation of a social dialogue framework integrating at institutional level all relevant stakeholders.
• Support to the implementation of a local participatory planning and budgeting procedure for achieving transparent use of resources.
• Local development fund to support local development investments (in public infrastructure and social services, income generation, livelihood and natural resources management and HIV/AIDS) in an effective, sustainable and participatory manner.
• Capacity development programme enhancing the capacity of local governance institutions to respond to local needs as well as plan, finance, implement and maintain public infrastructure and services.
• Creation of a system for both institutional and participatory monitoring and evaluation of investments.

There is a Programme Management Unit (PMU) responsible for coordination and implementation of the programme components and activities in a timely and efficient manner.

Duties and Responsibilities

The Administrative Assistant will:

1. Serve as the front officer for the PMU, maintain diary, schedule appointments, receive and channel phone calls.
2. Assist establish records and office management systems based on best practices.
3. Assist follow up and ensure timely action on correspondences.
4. Assist make arrangements for meetings.
5. Filing and maintaining of proper filing and mailing systems.
6. Maintain and update stakeholders’ database detailing names, addresses and phone numbers.
7. Provide other clerical services as directed by the Programme Manager.

Competencies

S/he should also be fluent in both written and spoken English; proven skills and experience in using standard office software such as Microsoft Office (specifically Word, Excel, and Access) and demonstrable speed-typing skills.

Required Skills and Experience

The Administrative Assistant should have at least a diploma or degree in management or related fields. S/he should have a minimum of 5 years of functionally related professional experience in administrative management.