Background

Duties and Responsibilities

• Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC).
• Provision of support to formulation of global, regional and country programmes, draft project documents, work plans, budgets, proposals on implementation arrangements.
• Updating of project information for the development or updating of the corporate plan.

• Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
• Provision of guidance to the project staff on routine implementation of projects.
• Presentation of information for audits, supports implementation of audit recommendations.
• Development of Project Annual Work Plan.
• Development and implementation of the Project monitoring action plan based on Project Monitoring framework.
• Development of Project Report (quarterly and annually) by providing the information on the project progress, operational issues and disbursement.
• Implementation of Mid Term and Final Project evaluation.
• Management of the project procurement plan, and support to timely procurement of services and goods.
• Management of travel arrangements and processing of travel entitlements for project team missions.
• Preparation of logistics for project meetings, workshops and seminars.

• Review of the Financial Reports and regular monitoring of financial performance.
• Regular updates on the disbursement status to project management.
• Preparation of non-PO vouchers for development projects.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
• Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Creation of requisitions/register of goods receipt in Atlas or creation of Vendors/Purchase Orders (depending on the roles assigned in ATLAS).
• Budget check for requisitions, POs and vouchers.
• Timely payment for services and goods rendered.

• Analysis of information on donors, preparation of donor’s profile.
• Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
• Finalisation of donor contribution agreements.
• Monitoring and timely follow-up of obligations as per the terms and conditions of donor contribution agreements.

• Development and maintenance of the project filing system.
• Organization of trainings for the operations/ projects staff on programme.
• Synthesis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice.

Competencies

• Identifies relevant information for advocacy for a variety of audiences

• Provides information and documentation on specific stages of projects/programme implementation
• Provides background information to identify opportunities for project development and helps drafting proposals

• Analyzes general information and selects materials in support of partnership building initiatives
• Maintains databases of donor information
• Tracks and reports on mobilized resources

• Documents and tracks innovative strategies/best practices/new approaches
• Responds positively to new approaches

• Maintains information/databases on potential and actual donors
• Maintains database of project files
• Provides data and information needed for preparation of project documents

• Researches best practices and poses new, more effective ways of doing things

• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Responds to client needs promptly

• Demonstrating/safeguarding ethics and integrity 
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience

• Thai national with Secondary Education, preferably with specialized certification  in Accounting and Finance.  Bachelor Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

• Minimum 4 years for Bachelor's holders or 6 years for secondary education holders of progressively responsible administrative or programme experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

• Fluency in English and language of the duty station.

Remarks:

Remuneration: Starting THB 670,278 per annum