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International Conference Organizer consultant (must be eligible to work in Belgium)
|Location :||Brussels, BELGIUM|
|Application Deadline :||21-Mar-18 (Midnight New York, USA)|
|Additional Category :||Management|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English French|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||7 months|
|Expected Duration of Assignment :||7 months|
The ACP-EU Development Minerals Programme is a €13.1 million capacity building program that aims to build the profile, and improve the management, of Development Minerals (industrial minerals; construction materials; dimension stones; and semi-precious stones). The program is an initiative of the African, Caribbean and Pacific (ACP) Group of States, financed by the European Union and UNDP, and implemented by UNDP. The mining of Development Minerals has important implications for sustainable development, however, they have not to date received adequate attention for their potential to impact livelihoods and few development programmes have provided support for this mining sector.
Development Minerals are minerals and materials that are mined, processed, manufactured and consumed domestically in industries such as construction, manufacturing, and agriculture. Development Minerals are economically important close to the location where the commodity is mined. Development Minerals include, industrial minerals, such as gypsum and talc, construction materials, such as sand and gravel, dimension stones, such as marble and granite, and semi-precious stones, such as garnet and amethyst. Development minerals are locally mined materials used in local and domestic infrastructure, construction, manufacturing, agriculture and craftsmanship and have the potential to be high value in terms of domestic development.
Programme implementation and management
The ACP-EU Development Minerals Programme is building the capacity of key stakeholders in the sector, including public stakeholders such as regulatory agencies and local governments; private stakeholders such as small-scale mining enterprises, intermediaries, transportation and logistics service providers, construction companies; business development stakeholders such as mining and quarrying associations, chambers of mines, training centres, universities, consulting companies; and social stakeholders such as civil society organizations and community groups.
The programme is under implementation at both regional and country levels. Regional level activities such as training involve forty (40) countries from the 6 ACP regions; while in-depth support at country level is being provided for 6 countries namely: Cameroon, Fiji, Guinea (Conakry), Jamaica, Uganda and Zambia. Training and support is being provided in the following thematic areas of importance to the sector: 1) mine and quarry management; 2) environment, health and safety; 3) entrepreneurship skills; 4) market analysis and investment promotion; 5) geo-data and maps design; 6) community relations and addressing grievances.
Scope of tasks for International Conference Organizer
The ACP-EU Development Minerals Programme and a range of international partners, including the World Bank, African Union, Intergovernmental Forum on Mining, Minerals, Metals and Sustainable Development, ICGLR, OECD and the Global Mercury Programme are planning the International Conference on Artisanal and Small-scale Mining and Quarrying (ASM18), to be held in Livingstone, Zambia, 11-13 September, 2018 (http://www.asmconference.org).
ASM18 will bring together between 300 and 450 people. The following groups of people are expected to attend:
The programme is seeking an experienced International Conference Organizer to take a leading role in the planning, coordination and execution of all technical and logistical aspects of ASM18.
Duties and Responsibilities
Duties and Responsibilities of the International Conference Organizer
The ACP-EU Development Minerals Programme requires a consultant – International Conference Organizer - to lead the planning, coordination and execution of the technical and logistical aspects of ASM18.
Under the direct supervision of the Programme Manager, and working closely with the Events Coordiantor, the International Conference Organizer will carry out the following functions:
Functions/key results expected:
Summary of key functions:
The consultant - International Conference Organizer - will undertake the following functions:
1. Lead, systematize and implement coordination with the four committees and two secretariats of ASM18, namely:
2. Lead the pre-conference, in-conference and post-conference planning activities as follows;
Any other relevant duties assigned by the Programme Manager.
The timeline for delivering the above outputs will de discussed and documented in contractual documents.
All information pertaining to this programme as well as outputs produced under this contract shall remain the property of the UNDP who shall have exclusive rights over their use. Except for purposes of this assignment, the products shall not be disclosed to the public nor used in whatever format without written permission of UNDP in line with the national and International Copyright Laws applicable.
Required Skills and Experience
Application Submission Process:
The application submission is a two-step process. Failing to comply with the submission process may result in disqualifying the applications:
Step 1: Interested individual consultants must include the following documents when submitting the applications in UNDP job shop (Please note that only 1 (one) file can be uploaded therefore please include all docs in one file):
Step 2: Submission of Financial Proposal
Applicants are instructed to submit their financial proposals in US Dollars or in EUR for this consultancy to firstname.lastname@example.org using the financial proposal template available here: http://procurement-notices.undp.org/view_file.cfm?doc_id=45780. The proposals should be sent via email with the following subject heading: “Financial Proposal/LVMM- International Conference Organizer consultant" latest by March 19th, 2018. Proposals to be received after the deadline will be rejected. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal should be all-inclusive and include a breakdown. The term ‘all-inclusive” implies that all costs (monthly professional fees, travel related expenses if applicable, communications, utilities, consumables, insurance, etc.) that could possibly be incurred by the Contractor are already factored into the financial proposal.
Application Evaluation Process
Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
Technical Criteria weight: [70%]
Financial Criteria weight: [30%]
Only Individual Consultants obtaining a minimum of 70% on the Technical evaluation would be considered for the Financial Evaluation.
Technical Criteria - 70% of total evaluation – max. 100 points:
Financial Criteria - 30% of total evaluation
The following formula will be used to evaluate financial proposal:
p = y (µ/z), where
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated
UNDP is applying fair and transparent selection process that would take into account both the technical qualification of Individual Consultants as well as their price proposals. The contract will be awarded to the candidate obtaining the highest combined technical and financial scores. Please go the following link for the General Conditions of Individual Contracts: http://www.undp.org/content/dam/undp/documents/procurement/documents/IC%20-%20General%20Conditions.pdf
UNDP retains the right to contact references directly.
Payments will be made only upon confirmation of UNDP on delivering on the contract obligations in a satisfactory manner.
Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under dss.un.org
Due to large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.