UNDP Jobs - 80093- Intern – Administrative

Intern – Administrative - Communications, Outreach, Advocacy and Partnerships (Two Positions)

Location :

Dar es Salaam, TANZANIA

Type of Contract :

Internship

Starting Date :

Application Deadline :

25-Jul-18 (Midnight New York, USA)

Post Level :

Intern

Duration of Initial Contract :

3 Months

Languages Required :

English

Expected Duration of Assignment :

6 Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Office of the Resident Coordinator (RCO)has been empowered with the reform process as its coordination functions have grown considerably in scope with the pilot initiative. As part of the efforts to speak with One Voice, the Resident Coordinator is the main link between the UN and the Government and Co-chairs the Joint Government – UN Steering Committee. Enhanced communication between the UN and key stakeholders is also part of the reform and it is in this respect that the Resident Coordinator’s Office is seeking an intern who will assist in the administrative functions of the Communications, Outreach, Advocacy and Partnership (COAP) unit of the office.

Duties and Responsibilities

Under the direct supervision of the UNRCO Communications Specialist or his/her alternate, the intern will be responsible for the following.

Assist in preparing daily press summaries covering both English and Kiswahili newspapers in Tanzania for dissemination to UN agencies and development partners;
Assist in maintaining and updating a filing system for all activities carried out by COAP. This involves documentation of press releases, meeting minutes, retirements, concept notes, approvals, etc;
Assist in the process of obtaining and retiring financial advances; printing of documents; creating briefing kits; and raising payments. The intern will also be responsible for coordinating logistical components of select COAP activities (events, field missions, etc.) as required;
Conducting monitoring and evaluation of media coverage after key UN events;
Conduct other tasks as required by the Communications Specialists or RCO based on the ongoing activities being conducted by COAP.

Competencies

To be considered for the position, applicants should meet the following criteria are desired:

An organized and systematic approach to his/her work.

Ability to quickly read and summarize text with excellent English language skills;
Ability to multitask and work with minimum supervision;
Ability to effectively plan and coordinate activities;
Knowledge of standard software packages, including MS Office, Adobe Acrobat, etc;
Ability to work under tight deadlines;
Ability and willingness to work in a multicultural environment;
Willingness to learn from others and work well in a team environment;
Knowledge of the Sustainable Development Goals (SDGs) and the UN’s work in Tanzania is an advantage.

Required Skills and Experience

Eligibility

UNDP may accept interns providing the following conditions are met:

Enrolment:

Be enrolled in a graduate school programme (second university degree orequivalent, or higher);
Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
Have graduated with a university degree (as defined in (a) and (b) above) and, must start the internship within one-year of graduation.
Candidates who have studied development, administration, communications, or a related field in the area of social sciences is prefferable.

Skills:

Proficiency in English and normally at least one additional UNDP working language (i.e., French or Spanish). Fluency in Arabic, Chinese, Portuguese or Russian is an asset;
Computer literate in standard software applications;
Demonstrated keen interest in the work of the UN, and of UNDP in particular, and have a personal commitment to UNDP's Statement of Purpose and to the ideals of the UN Charter; and
Demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Conditions:

Interns are not financially remunerated by UNDP.

All costs connected with an intern's participation in the Programme must be borne by:

The nominating institution, related institution or government, which may provide the required financial assistance to its students;
The student, who will have to obtain financing for subsistence and make his/her own arrangements for travel (including to and from the office), visas, accommodation, etc.
The intern must provide proof of enrollment in health insurance plan.

Costs incurred by an intern in the discharge of his/her functions shall be reimbursed by UNDP under the same rules as costs reimbursed to staff members. Costs incurred by an intern undertaking official travel at the request of UNDP in the discharge of functions related to the internship activities shall be paid by the Organization on the same basis as costs incurred by staff members, including payment of DSA, as applicable.