Background
The goal of the Ministry of Health and Child Care’s Malaria Control Programme is to reduce malaria incidence to 5 per 1000 population by 2020. As a way of monitoring quality of care of malaria cases in the institutions, the MOHCC conducts case management audits every two years. Findings from the audit are used to come up with recommendations for improvements of quality care provision to malaria patients in the country.
The United Development Programme (UNDP) as the Funds Administrator for the Global Fund Malaria Grant is inviting applications from interested consultants or health experts to carry out a malaria case management audit in the country focusing on the period January 2017 to December 2018, with the audit being conducted from March 2019-June 2019.
Duties and Responsibilities
Project Description
The case management audit involves a thorough review of malaria case management primary source documents. The team has to come up with a representative sample of the major health facilities that offer malaria treatment in the country. An extensive assessment of case management documents, registers should be done at all sampled facilities with a team of trained data collectors. The indicators outlined in the contract will then be calculated and reported by facility, district, region and national level.
Methodology
During the process of the evaluation, the consultant shall:
- Develop a comprehensive proposal for the project. The proposal should give details on the methodology to be used as well as the time frames. The period under review is 1 January 2017-31 December 2018 (2-year period).
- Develop and pretest appropriate data collection tools.
- Recruit and train data collection teams.
- Oversee the data collection, entry and data analyses processes.
- Produce a comprehensive report of the case management audit.
Time Frame
A Gant Chart detailing the key steps, timelines, assumptions and budget should be provided in the proposal/concept note for the audit. Examples of such steps could include: Orientation meetings with stakeholders, training of data collectors, data collection, entry, cleaning, analysis, report writing, Dissemination meetings and finalization and submission of report.
Deliverables
The consultants’ analysis should determine the following key indicators
- Proportion of suspected malaria cases with confirmed diagnosis by RDT or microscopy
- Proportion of uncomplicated malaria cases receiving correct treatment as outlined in the treatment guidelines.
- Proportion of uncomplicated cases that received the second-line treatment Artesunate-Amodiaquine
- Proportion of malaria cases in pre-elimination areas that received Primaquine stat dose.
- The proportion of patients with severe malaria who received the correct treatment as outlined in the treatment guidelines.
- The number of parenteral Artesunate doses given to each severe malaria case
- Proportion of U5s receiving correct treatment within 24 hours.
- Intermittent Preventive Therapy coverage (IPTp1, IPTp2 & IPTp3 and above).
- Malaria deaths characterized by age, gender and complications.
- Malaria case management and stock management training gaps
- Anti-malaria medicines and commodities availability.
Inception report:
The Consultant will prepare an inception report which details the consultant’s understanding of the evaluation and in how the evaluation will be conducted. This is to ensure that the consultant and the key stakeholders and the MoHCC have a shared understanding of the evaluation. The inception report will include the evaluation design, methodology, questions, data sources and collection analysis tools for each data source and the measure by which each question will be evaluated. The report will include the scope of work, work plan, time frame, analysis plan and budget.
Draft evaluation report
The Consultant will prepare a draft evaluation report, in the appropriate format as advised by the National Malaria Control Programme. The draft report will be submitted to the MoHCC and all the MoHCC key stakeholders for review and comments. MOHCC will then call for a validation meeting, which will assist the consultant to finalize the evaluation report
Final Draft Evaluation Report:
The comprehensive final report to be presented to UNDP, NMCP leadership and MOHCC Top Management. Within the specified timelines.
Key deliverables
Activities Deliverables Duration Weight%
Prepare the inception report, which indicates the conceptual Inception report 9 days 20%
framework of the task, the processes, the timelines and any requirement
for the task at hand.
Prepare draft evaluation report, submit to MoHCC and key stakeholders Draft evaluation report 14 days 30%
for review and comments. MOHCC will then call for a validation meeting,
which will assist the consultant to finalize the evaluation report.
The comprehensive final report to be presented to UNDP, NMCP leadership Final draft evaluation report 22days 50%
and MOHCC Top Management.
Duty Station
Harare, with travel through the country. This is a National Survey and the consultant will be expected to travel to any part of the country as required.
Management Arrangements
- The Director National Malaria Control Programme will directly supervise the contractor, sign for acceptance of output and the contractor will directly report to Director National Malaria Control Programme and will provide guidance on activities that the consultant may need to know.
- The contractor will be required to present report results/outputs to the Director National Malaria Control Programme on a fortnightly basis.
- The Director National Malaria Control Programme will be responsible for identifying institutions/organizations/individuals with whom the contractor is expected to liaise/interact/collaborate/meet with in the course of performing the work
- The Director National Malaria Control Programme remain the contact point for user specification gathering and interview with key stakeholders
- The contractor is expected to update the application as shared by Director National Malaria Control Programme.
- The NMCP will support the consultants in getting the necessary clearance from the different health authorities.
Contractual Arrangement
An Agreement will be signed with the consultant.
Competencies
Professionalism:
- Demonstrates professional competence and mastery of subject matter;
- Good research, analytical and problem-solving skills;
- Conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Communication:
- Excellent and effective written and oral skills; ability to persuade people with varying points of view and to present information in a concise and accurate manner,
- Ability to clearly communicate links between the organizations.
Planning and Organizing:
- Proven ability to plan, coordinate and monitor own work and that of others;
- Ability to work under pressure and uses time efficiently;
- Identifies priority activities and assignments, adjust priorities as required.
Teamwork:
- Works collaboratively with colleagues to achieve organizational goals;
- Solicits input by valuing ideas and expertise of others and is willing to learn from others.
Professionalism:
- Demonstrates professional competence and mastery of subject matter;
- Good research, analytical and problem-solving skills;
- Conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Communication:
- Excellent and effective written and oral skills;
- Ability to persuade people with varying points of view and to present information in a concise and accurate manner,
- Ability to clearly communicate links between the organizations.
Planning and Organizing:
- Proven ability to plan, coordinate and monitor own work and that of others;
- Ability to work under pressure and uses time efficiently;
- Identifies priority activities and assignments, adjust priorities as required.
Teamwork:
- Works collaboratively with colleagues to achieve organizational goals;
- Solicits input by valuing ideas and expertise of others and is willing to learn from others.
Required Skills and Experience
Required Skills and Experience
Academic Qualifications:
- The prospective consultant should have a Medical Degree;
- A post graduate degree in Public Health, Biostatistics, Medicine, Pediatrics, Obstetrics and Gynecology is an added advantage.
Relevant Experience:
- Registered with the Medical and Dental Practitioners Council of Zimbabwe as a Medical Practitioner/ Specialist;
- Knowledge in Malaria case management;
- 10 years Professional Experience in the area of specialization;
- Should have participated in at least two case management audits or similar assessments in Zimbabwe or within the region.
- Should be well versed in the Zimbabwe health delivery system. Consultant should have appreciation of M&E and OR Biostatistics;
- Knowledge and at least 2 years experience in Zimbabwe malaria treatment guidelines;
- Consultant should have appreciation of the WHO malaria treatment guidelines;
- At least one year Working experience in Rural and urban areas.
Language:
- Fluent in English.
Security:
Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under https://trip.dss.un.org
Application Submission Process:
Step 1: Interested individual consultants must include the following documents when submitting the applications in UNDP job shop (Please note that only 1 (one) file can be uploaded therefore please include all docs in one file):
Duly completed Letter of Confirmation of Interest and Availability using the template provided by UNDP;
Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; (the template can be downloaded from this link: http://sas.undp.org/Documents/P11_Personal_history_form.doc
Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment. A methodology is recommended for intellectual services, but may be omitted for support services [Note: this is optional for support services];
Step 2: Submission of Financial Proposal
Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. Applicants are instructed to upload their financial proposals using the Letter to UNDP Confirming Interest and Availability indicating an all-inclusive daily rate in USD using the financial proposal template available here: https://jobs-admin.undp.org/cj_view_job.cfm?job_id=83119
All envisaged travel costs must be included in the financial proposal. In general, UNDP does not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel.
If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
The Candidate must provide a link to a website that they have been actively involved in the development and management of together with a description of their role.
The term ‘all-inclusive” implies that all costs (monthly professional fees, travel related expenses if applicable, communications, utilities, consumables, insurance, etc.) that could possibly be incurred by the Contractor are already factored into the financial proposal
Annex 1 - Individual Consultant General Terms and Conditions is provided here: http://www.undp.org/content/dam/undp/documents/procurement/documents/IC%20-%20General%20Conditions.pdf
Payment
All the proposals must be expressed in the following pricing: All Inclusive Daily Fee.
Payment Method:
Payment: All-inclusive Daily Fee
The consultant will be paid as a daily rate (based on the number of days worked).
Payments will be based on the Certificate of Payments that will be submitted on achieved milestone basis;
Time Sheet will be attached and verified by the direct supervisor; and Final tranche upon performance evaluation from the direct supervisor.
Evaluation
Candidates will be evaluated using a combined scoring method with the qualifications and methodology weighted at 70% and the price offer weighted at 30%. Only candidates obtaining a minimum of 49% (out of 70%) points on the technical qualifications part will be considered for the Financial Evaluation.
Criteria Weight Maximum Points
Technical 70% 70
The prospective consultant should have a Medical Degree. A post graduate degree in 10% 10
Public Health, Biostatistics, Medicine, Pediatrics, Obstetrics and Gynecology is an
added advantage
Registered with the Medical and Dental Practitioners Council of Zimbabwe as a Medical
Practitioner/ Specialist 10% 10
Knowledge in Malaria case management 5% 5
10 years Professional Experience in the area of specialization 10% 10
Should have participated in at least two case management audits or similar 10% 10
assessments in Zimbabwe or within the region.
Should be well versed in the Zimbabwe health delivery system. Consultant 5% 5
should have appreciation of M&E and OR Biostatics
Knowledge and at least 2 years experience in Zimbabwe malaria treatment guidelines, 10% 10
Consultant should have appreciation of the WHO malaria treatment guidelines 5% 5
At least one year Working experience in Rural and urban areas 5% 5
Financial 30% 30
- p = y (µ/z), where
- p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated