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UNMM - Senior Administrative Associate
|Location :||Gaziantep, TURKEY|
|Application Deadline :||21-Jul-20 (Midnight New York, USA)|
|Type of Contract :||Service Contract|
|Post Level :||SC-7|
|Languages Required :||English|
|Expected Duration of Assignment :||5 months with possibility of extension|
This position is part of the UN Monitoring Mechanism (UNMM) established by the United Nations Security Council (SC) through SC resolution 2165. It is located in the office of the UNMM in Gaziantep, Turkey.
Under the overall guidance of the Chief and the direct supervision of the Administrative and Finance Officer, the Senior Administrative Assistant will provide support to the operations of the monitoring team, performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Senior Administrative Assistant is expected to promote a client, quality and results-oriented approach.
The Administrative Assistant will work in close collaboration with the local OCHA and UNDP offices and liaise with other UN agencies and national authorities as appropriate.
Duties and Responsibilities
The Senior Administrative Associate reports to the Administrative and Finance Officer.
Professionalism: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
Required Skills and Experience
Minimum Qualifications and Experience:
Bachelor’s degree with 7 years of progressively responsible experience in administration, finance, procurement, human resources management, or other related area is required.
Bachelor’s degree in Social Sciences, Business & Public Administration or related field is desirable.
Fluency in English and Turkish is required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web based management systems such as Umoja and Atlas is desirable.
“ A letter of interest, a UN Personal History Form (P11) filled in English, and a CV must be attached as one document to the application.”
Qualified women candidates are encouraged to apply.
The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that;
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.