Background
- BACKGROUND
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Under the guidance and direct supervision of the Opeartions Manager, the Operations Personnel Support shall ensure key identified deliverables are achieved within the stipulated time.
Duties and Responsibilities
SCOPE OF WORK AND SPECIFIC TASKS
The National Consultant will work closely with UN Women Operations Team to perform the following time bound tasks.
- Support procurement daily services and processes
- To review and create Purchase Orders and Vendors as assigned in Helpdesk Sharepoint.
- To review and update Procurement Contract log and files (electronic copies) related to procurement, travel and administration ensuring safekeeping of confidential materials.
- To assist in summarizing final cost estimate for office locations in 2021.
- To update Procurement Plan 2021 and completed RPRC cases in 2021.
2.Support administrative and other operations activities
- To facilitate the applications for VAT Exemption documents for vendors/ suppliers, regularly monitoring and follow up in a timely manner.
- To create E-req for Operations tasks as assigned (ie. CFC contracts for Interviewer).
- To facilitate office monthly payment including fees of Mobile phone, KDC storage, Ricoh Printer, etc.
- To performed other functions as assigned.
DURATION OF ASSIGNMENT AND DUTY STATION
The time required for the consultancy is estimated at 9.5 months (115 working days) within the period from 1 October 2020 - 15 July 2021.
DELIVERABLES, TIMELINE AND SCHEDULE OF PAYMENT
Deliverables | Expected Delivery Date |
| 30 October 2020 |
| 27 November 2020 |
| 25 December 2020 |
| 29 January 2021 |
| 26 February 2021 |
| 31 March 2021 |
| 29 April 2021 |
| 28 May 2021 |
| 30 June 2021 |
EVALUATION
A proposal is selected on the basis of cumulative analysis; the total score is obtained by combining technical and financial attributes.
A two-stage procedure will be utilized in evaluating the proposals; the technical proposal (CV, P11, letter of interest) will be evaluated with a minimum pass requirement of 70% of the obtainable 100 points assigned for technical proposal. A proposal shall be rejected at this stage if it fails to achieve the minimum technical threshold of 70% of the obtainable score of 100 points prior to any price proposal being opened and compared. The financial proposal will be opened only for candidates whose technical proposal achieved the minimum technical threshold of 70% of the obtainable score of 100 points and are determined to be compliant. Non-compliant proposals will not be eligible for further consideration.
The total number of points (“maximum number of points”) which a candidate may obtain for its proposal is as follows:
Technical: 100 points (weight: 70%)
Financial: 100 points (weight: 30%)
Total number of points: 200 points
Evaluation of financial proposal:
In this methodology, the maximum number of points assigned to the financial proposal is allocated to the lowest price proposal. All other price proposals receive points in inverse proportion.
A formula is as follows:
p = y (µ/z)
Where:
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated
The contract shall be awarded to the proposal obtaining the overall highest score after adding the score of the technical proposal and the financial proposal.
Evaluation of technical proposal (CV, P11, letter of interest):
The technical proposal is evaluated and examined to determine its responsiveness and compliancy with the requirements specified in this solicitation documents. The quality of each technical proposal will be evaluated in accordance with the following technical evaluation criteria and the associated weighting (total possible value of 100 points):
Evaluation Criteria | Points obtainable | |
1 | Education | 20 |
2 | Experience | 70 |
3 | Language | 10 |
| [70%] of 100 pts = 70 pts needed to pass technical | 100 |
A proposal shall be rejected at this stage if it fails to achieve the minimum technical threshold of 70 of the obtainable score of 100 points for the technical proposal.
Competencies
Core Values:
- Respect for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues
- Accountability
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Required Skills and Experience
THE QUALIFICATIONS AND EXPERIENCE
Education:
- Completion of Secondary education is required.
Experience:
- At least 5 years of work experience in procurement, administrative or programme support is required
- Experience in the usage of computers and office software packages (MS Work, Excel, Power Point, etc.)
- Experience in handling of web based management systems or enterprise resource planning (ERP) system similar to PeopleSoft (Atlas) is required
- Work experience in the UN system is an advantage;
Language:
- Fluency in English and Thai
Interested applicants are requested to submit documents listed below to UN Women via email: hr.bangkok@unwomen.org and cc kingkarn.sangwanich@unwomen.org
- Updated CV and Personal History Form(P11). The P11 form can be downloaded from http://asiapacific.unwomen.org/en/about-us/jobs
- Proposed lump sum professional fee as per DELIVERABLES, TIMELINE AND SCHEDULE OF PAYMENT Table (daily rate x 115 days worked in Thai Baht).
- Deadline of submission: 9 September 2020