Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Working with a variety of partners, UN Women’s programme has direct impacts transforming women’s lives by reducing gender based violence, strengthening their leadership and voice in peace negotiations, crisis response and increasing economic opportunities, including through labor participation, climate smart agricultural opportunities, and energy solutions

We are looking for a national consultant to provide HR administration support for 4 months:

  • To assist with the administrative and coordination work for recruitment cases. 
  • To clean up the e-filing system for HR.

Duties and Responsibilities

Duties and Responsibilities and expected deliverables

Reporting to the Human Resources Associate, the Consultant will:

1.  Provide support service to recruitment activities including but not limited to:

  • Prepare and coordinate for completion of vacancy posting processes for both UNDP channels as well as commercial/external channels. 
  • Schedule and liaise with candidates in the recruitment processes, including testing, interview.
  • Arrange venues and facilities for the test & interview.  Prepare the test package and administrate the test.  Coordinate with the scorers for scoring process.  Collect all scores and make calculations for HR Assistant to present in the Recruitment Summary Report.
  • Coordinate with each Interview Panelist for the interview.  Prepare the interview package. 
  • Collection of background information/documents of candidates, including coordinating for reference check. 
  • Update recruitment status.  Monitor backlog and raise the issue to attention of HR Associate or Specialist. 

2.  Provide support service to HR administration activities including but not limited to:

  • Prepare routine correspondence, memorandum, reports and forms.
  • Prepare the supporting documents for HR related payments.
  • Extract input, copy and file data from various sources.  Maintain proper filing system for HR records and documents, including e-filing
  • Assist in training activities.  Arrange venues and facilities.  Serve as focal point for general coordination. 
  • Manage hr.bangkok Mailbox.  Route applications to appropriate hiring unit
  • Manage electronic file archiving and disposal in accordance with established standard. 

Expected Deliverables:

  • Bi-weekly recruitment progress report
  • Monthly filing report, including e-filing
  • Any payment to consultants providing longlisting service and/or interview report writing service

Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: 

https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies:

  • Ability to administer and execute administrative processes and transactions; ·
  • Ability to handle information of a confidential nature;
  • Good quantitative skills;
  • ability to produce reports;
  • Strong IT skills.

Required Skills and Experience

Required qualification

  • Bachelor’s Degree in Arts, Business Administration or Social Science.
  • Minimum 3 years of administrative, secretarial or coordination support service.
  • Familiarity with UN System is highly desirable.
  • Work experience  in recruitment is highly desirable.
  • Good command in Ms Office (MsWord, Excel, PowerPoint).  Familiarity with web-based information management system will be an asset.
  • Good working knowledge in English and Thai.

How to Apply:

Interested candidates are encouraged to submit an electronic application to hr.bangkok@unwomen.org, no later than 22 November 2020.

The application package includes: