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UN Women: Administrative Associate
|Advertised on behalf of :|
|Location :||New York, UNITED STATES OF AMERICA|
|Application Deadline :||08-Dec-20 (Midnight New York, USA)|
|Type of Contract :||FTA Local|
|Post Level :||GS-6|
|Languages Required :||English|
|Duration of Initial Contract :||1 year|
All posts in the GS categories are subject to local recruitment.
Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Externally advertised GS fixed-term appointment and temporary appointment (TA) positions located in New York/Washington D.C. are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.
Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs.
Selection to GS fixed-term appointment positions at Headquarters requires passing a UN administered clerical test (ASAT).
Applicants under serious consideration for short-listing of posts requiring accountancy and finance skills, must take the UNDP Accountancy and Finance Test (UNDP AFT) prior to short-listing.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Grounded in the vision of equality enshrined in the Charter of the United Nations, UN Women will work for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women will lead and coordinate United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
The overall objective of the Office of the Focal Point for Women in the UN System is to further UN Women’s mandate to “lead, coordinate and promote the accountability of the United Nations System in its work on gender equality and the empowerment of women” at global, regional and country level. Enhancing gender parity within the UN System, as per Beijing Platform for Action (1995) and several UN General Assembly resolutions, is the key pillar of the Office’s mandate and work. The Office is responsible for leading, promoting and monitoring gender parity efforts within the UN system, including the network of UN Gender Focal Points.
The UN Secretary-General has brough the attainment of gender parity to the forefront of the UN’s priorities through his System-wide Strategy on Gender Parity, launched in 2017, calling for the UN System to meet parity targets at all levels by 2028. The Strategy, together with action and advocacy provided by UN Women, has accelerated efforts and work across the entire UN System.
The Office is responsible for leading, coordinating and supporting the network of nearly 400 Gender Focal Points (ST/SGB/2008/12) across the UN (pls see: https://www.unwomen.org/en/how-we-work/gender-parity-in-the-united-nations/focal-points-for-women). This occurs amongst others by providing strategic leadership and advocacy to strengthen the UN System’s gender parity efforts through substantive guidance and capacity-building; by promoting greater awareness of gender parity and a gender-sensitive work environment; monitoring progress towards the achievement of gender parity; contributing to the development and realization of gender targets, policies and programmes; advising and supporting initiatives on gender sensitivity, work/life balance and career path strategies; and advising women staff on issues affecting their career development.
The Office also represents the Gender Focal Points and actively participates in several different UN configurations, as necessary, including in the High-Level Task Force to Address Sexual Harassment within the Organizations of the UN System, and the Secretary-General’s Working Group on Emergency Measures to Achieve Gender Parity in the field.
The Administrative Associate reports to the Senior Advisor/Focal Point for Women in the UN System for general guidance and supervision. The Administrative Associate is responsible for providing support to the Senior Advisor through the administration and execution of a variety of activities and transactions to ensure efficient flow of information and communication as well as to facilitate timely action and decision-making.
The Administrative Associate is also responsible for timely processing of payments, procurement proposals and other budgetary/administrative documents; travel arrangements for the Office; organization and coordination of meetings and events (administrative and coordination support in planning and implementation of activities, including informal briefings, side events, capacity building workshops etc.); collection, verification and organization of information, materials and documentation (incl. data and presentations) for the Senior Advisor’s easy use and support.
Duties and Responsibilities
Provide administrative support:
Provide administrative support on the financial and operational activities:
Provide research, analysis and reporting support:
Provide information management and communication support:
Provide other support as requested by supervisor.
Key Performance Indicators:
Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637
Required Skills and Experience
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
|Click here for important information for US Permanent Residents ('Green Card' holders).|