Graphics and Multimedia Project Assistant

Location : Putrajaya, MALAYSIA
Application Deadline :04-Dec-20 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :132 working days
Expected Duration of Assignment :1 January 2021-30 June 2021

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


The climate change and energy portfolio in UNDP Malaysia provides policy advisory and implementation support to catalyse low-carbon and climate resilient development in Malaysia. The portfolio focuses on climate change mitigation, climate change adaptation and sustainable energy.


The Green Technology Application for the Development of Low Carbon Cities (GTALCC) is a UNDP-GEF funded project to facilitate the implementation of low carbon initiatives and to showcase a clear and integrated approach to low carbon development in Malaysia focusing in five participating cities – Putrajaya, Cyberjaya, Petaling Jaya, Melaka and Iskandar Malaysia. It is expected to generate direct GHG emission reductions of 346,442 tonnes CO2eq by end of project and 2,152,032 tonnes CO2eq over the lifetime of project investment. The objective will be achieved by removing barriers to integrated low carbon urban planning and development through 3 components:

  1. Policy support for the promotion of integrated low carbon urban development, which will enable cities to implement and adopt integrated low carbon urban development plans;
  2. Awareness and institutional capacity development, which will expedite appraisal, approval and the implementation of strategic urban development, and ensure cities are aware of planning and implementing low carbon technology applications, and;
  3. Low carbon technology investments in cities, where there is an increase in investment in low carbon technologies with more low carbon projects implemented.


The Ministry of Environment and Water (KASA) is the implementing partner of this project and Sustainable Energy Development Authority (SEDA) Malaysia, an agency under the Ministry of Energy and Natural Resources (KeTSA) is the lead consultant.


The GTALCC project is hiring a graphic and multimedia project assistant to assist in strengthening the communications and outreach function of the GTALCC project.

Duties and Responsibilities

The graphics and multimedia project assistant will perform the following tasks



Duties and responsibilities

% of time



Graphic Design and Publishing

  • Design graphics for reports & presentations
  • Design infographics and social media cards for posting on social media and website
  • Design promotional materials; poster, bunting, brochures and other promotional content for digital and print media




  • Edit videos for GTALCC promotional purposes
  • Synthesize reports & presentations into easily digestible content for public awareness
  • Development of communication products (blogs, stories, articles, opinion pieces, videos) for posting on website, email and social media
  • Support the editing of presentations, reports and other documents










  • GTALCC website – update design and content
  • Design and content support for the National Low Carbon Cities Network (based on GTALCC website)



  • Support the promotional activities of the project on-site such as meetings, exhibitions and workshops
  • Support other/ad hoc activities as seen relevant and needed






The project assistant will report to the GTALCC National Project Manager in consultation with the UNDP Programme Manager. He/ she will work closely with the GTALCC project team based at the Sustainable Energy Development Authority (SEDA). The methodology includes active consultation, engagements with the GTALCC Project Team, producing draft designs for approval and final design ready for printing/publishing and editorial.





The Consultant shall be responsible for the delivery, content, technical quality and accuracy of the reports in accordance to the timeline in Annex I.





The fee is payable monthly based on time sheet completed with description of tasks, certified by the UNDP Supervisor. Please refer to Annex I below for the schedule of payments. The fee quoted should be in Malaysian Ringgit inclusive of all expenses (professional fee, travel, vehicles and other relevant costs such as allowances, taxes) to deliver the outputs.  


The estimated maximum number of workdays for the duration of the consultancy is as follows:


Daily rate (MYR)

Maximum workdays

Total Amount (MYR)

Maximum professional fee (inclusive of all expenses)







Corporate Competencies:

  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP, and partner organizations; and
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.


Functional Competencies:

  • Excellent graphic design and creative multimedia skills
  • Proficiency in design software
  • Internet research skills, ability to handle and interpret data


Development and Operational Effectiveness:

  • Ability to analyse and understand the diversity of religion, culture and tradition, and challenges in promoting tolerance and respect from the policy, legal and regulatory perspectives;
  • Ability to apply organisational policies and procedures; and
  • Strong analytical skills.


Management and Leadership:

  • Focuses on impact and result for the client and responds positively to feedback;
  • Supports teams effectively and shows conflict resolution skills;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates strong oral and written communication skills;
  • Builds strong relationships with clients and external actors; and
  • Demonstrates openness to change and ability to manage complexities.

Required Skills and Experience

Education Requirement:

  • Bachelors degree in mass communications, multi-media or other relevant fields of study to the assignment. A Bachelors degree in other fields can be accepted with demonstrated and acceptable relevant hands-on experience commensurate with the duties as outlined above can be considered
  • Diploma in similar field as above, with more than 5 years of working experience is accepted in lieu of a Bachelor’s degree



  • Knowledge and a proficient user of Microsoft Office productivity tools
  • Knowledge and proficient user of Adobe design tools such as InDesign, Photoshop and Illustrator


Language Requirement:

Fluency in both written and spoken English and Malay



Interested individual applicants must submit the following documents/information to demonstrate their qualifications:

  1. Document 1 : Letter of Confirmation of Interest and Availability at;
  2. Document 2: Personal CV / P11 including areas of expertise and past experiences in similar area of work and at least 3 referees at 
  3. Document 3: Financial Proposal at Proposal Template (Daily Fee) - MYR.doc .All inclusive and takes into account various expenses the candidate expects to incur during the contract, including:
    • The daily professional fee;
    • The cost of travel from the home base to the duty station (UNDP Office, Putrajaya) and vice versa;
    • Communications, utilities and consumables; and
    • Life, health and any other insurance.
  4. Document 4List and summarise at least 3 samples of past work (videos, graphics, reports etc). 
  5. Please submit this information in one file as Document 1, 2, 3 and 4.
  6. Candidates who fail to submit all the information requested above will be disqualified.


How to Apply:

  • Kindly download the Letter of Confirmation of interest and availability, Financial Proposal Template and General Terms & Conditions mentioned below;
  • Read and agree to the General Terms & Conditions;
  • Click the ‘apply’ icon and complete what is required;
  • Scan all documents into 1 pdf folder and then upload;
  • For clarification question, please email to The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2020/069" as the subject matter.


General terms & conditions to be downloaded:?

           Reimbursable Loan Agreement (RLA): A legal instrument between UNDP and a Company/institution, according to which, the latter makes available the services of an individual delivering time-bound and quantifiable outputs that are directly linked to payments


 Kindly note that the system will only accept one attachment , please merge all documents and submit as one file.



  1. Incomplete applications will not be considered for shortlisting.  Only shortlisted candidates will be invited to an interview. The interview date will be informed to the shortlisted candidates directly.
  2. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, aboriginal groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


Evaluation Method and Criteria





Years of relevant working experience




Experience in in graphics and multimedia






Education/ professional certifications >




Key Technical Skills related to project scope: Proven understanding of GPC and IPCC methodologies, conducted training workshops on GHG accounting standards




Quality of proposal, methodology (soundness in meeting TOR, understandability, timeline)




Availability (no restriction/ no time limitation : 100%)






Total Points: (Technical Grand Total x 70%) +  (Financial Grand Total 30%)


Technical  score

Score weight

Points obtainable


Experience of bidder




Technical capability



Financial score




Bid price




UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, aboriginal groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


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