Historique
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women builds on a long history of support to governments, civil society and other actors to promote gender equality and empower all women and girls. We stand behind women’s equal participation in all aspects of life, focusing on five priority areas: addressing gender perspectives in intergovernmental processes; women’s political participation and leadership; enhancing women’s economic empowerment; ending violence against women and girls; and promoting women’s participation in peace and security and humanitarian action.
Under the guidance and direct supervision of Operations Manager, the Procurement Support Consultant will provide initial guidance in execution of procurement services in UN Women Afghanistan Country Office, ensuring compliances, effectiveness, transparency, and integrity. The consultant works in close collaboration with the operations, programme and project teams in the Regional Office and UN Women Afghanistan Office on daily procurement functions, resolving procurement-related issues and e-filing system in procurement unit.
Devoirs et responsabilités
SCOPE OF WORK AND SPECIFIC TASKS
The consultant will work under supervision of Operations Manager of UN Women Afghanistan in close collaboration with Regional Procurement Focal Point to ensure delivery of following tasks;
- Support procurement daily services and processes
- Provide advice and technical support on Procurement related issues
- Provide initial review with immediate feedback/comments on requests for Purchase Order and Vendor Update & Registration
- Review and update procurement logs with link to e-filing of contracts, POs, travels, vendors and procurement related documents in SharePoint system.
- Assist in reconciliation and review of PO balance on monthly basis.
- Consolidate monthly and yearly data of aging POs to be closed or continued
2. Support administrative and other operations activities
- Coordinate contract management processes for office
- Provide administrative support to contract management processes; maintain databases;
- Develop and update the rosters of suppliers.
- Perform other administrative tasks as assigned by supervisor
- Provide support to the synthesis of lessons learnt and best practices.
- Work closely with Regional Team on migration to the new ERP system including coordination for trainings provided by Regional Office
3. Provide mentorship to newly recruited procurement team with hands-on training
DELIVERABLES, TIMELINE AND SCHEDULE OF PAYMENT
Deliverables | Expected Delivery Date |
---|---|
| Every 25th day of the month |
Compétences
Core Values:
- Respect for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues
- Accountability
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf
Qualifications et expériences requises
THE QUALIFICATIONS AND EXPERIENCE
- Completion of Secondary education is required.
- At least 6 years of work experience in procurement, administrative or programme support is required
- Experience in the usage of computers and office software packages (MS Work, Excel, Power Point, etc.)
- Experience in handling of web-based management systems or enterprise resource planning (ERP) system similar to PeopleSoft (Atlas) is required
- Work experience in the UN system is an advantage;
- Fluency in English
EVALUATION Applications will be evaluated based on the cumulative analysis:
A two-stage procedure is utilized in evaluating the applications, with evaluation of the technical application being completed prior to any price proposal being compared. The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria: Technical qualification evaluation criteria:
Only the candidates who have attained a minimum of 70% of total points will be considered as technically-qualified candidates who may be contacted for validation interview. Financial/Price Proposal evaluation:
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Application:
- All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from Application and recruitment process | About us: Careers at UN Women | UN Women – Headquarters Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
Note:
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Inclusion Statement:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)