Historique

The Parliament of the Kingdom of Eswatini as one of the three arms of Government is established in terms of section 93 of the Constitution of Eswatini Act No. 001 of 2005. The primary mandate of Parliament is to make laws and perform an oversight role over Government Ministries. To that end therefore, Section 106 of the Constitution provides that the supreme legislative authority of Eswatini vests in the King-in-Parliament and that the King and Parliament may make laws for peace, order, and good Government of Eswatini.

Parliament has completed 2022-2026 Strategic Plan, and there is need to align it with the emerging issues and priorities to ensure its relevance. Parliament thus, seeks to engage services of an international consultant to facilitate this assignment.

The Consultant is required to critically evaluate and implement a combination of changes in structure, personnel, technology, governance, and culture that is needed to execute in this direction. The purpose of the evaluation and restructuring process is not just to look at the boxes and lines in the organisational structure, but to identify the “best design to get the work done in the best possible way” and align to the organisational strategy and its people, for the success of the Parliament of Eswatini. This will be as explicitly spelt out in objectives which fit with the 2022-2026 Parliament Strategic Plan, Government of Eswatini’s overall policy objectives including the National Development Strategy (NDS), Poverty Reduction Strategy (PRS) and Economic Recovery Strategy (ERS), and the King IV Corporate Governance Report, which is a reference for Kingdom of Eswatini, following the impact of Covid 19.

The Consultant will equally benchmark the restructuring initiatives with other Parliaments within the Commonwealth and other Parliament affiliates.  The restructuring process seeks to implement the 2022-2026   Parliament Strategic Plan and align its relevance as the guiding roadmap for Parliament of Eswatini while building the capacity of Parliament staff and Politicians to deliver on their core mandate.

Devoirs et responsabilités

The Consultant will work with the Parliament of the Kingdom of Eswatini to offer an effective Job restructuring, Job evaluation and Job grading exercise.

This entails the following;

• Providing guidance on systematic implementation of Parliament Strategy and its implementation Plan 
• Reviewing of the current structure, job descriptions/profiles, and grades and make recommendations for a new or improved structure with roles that align well with the Strategic plan and it’s 5-year objectives.
• The development of proposed functions and mandate for the new teams and positions, including job-descriptions, as necessary, that aligns well with the organisational strategy and key programmes.
• Conducting a skills gap analysis on existing staff and identify current capacity which can be up skilled to deliver on new functions, and additional skills needed to deliver the strategy with regional and international programmes.
• Conducting a Job Evaluation, Job Grading with renumeration and benefits benchmarked with other regional and international organisations of a similar nature.
• Providing a cost-benefit analysis of shifting the organisation from the current structure to the proposed structure.
• Developing a plan and budget for the support needed during the transition period and implementation which will include detailed  change management programme for the transition.

In the development of an effective organisational structure the following deliverables shall be considered:

• Development of a plan that spells out the competencies and skills that are required to deliver on Parliamentary Service and Parliament core mandate.
• Review of the current organisational structure design (macro and micro) and propose a new structure clearly articulating the functional roles and responsibilities.
• Evaluation of the role of current Portfolio/Sessional committees in relation to the 2022-2026 Strategic Plan
• Identifying duplications and propose options to reduce duplications and layers of management.
• Identifying of the existing gaps, design new Job descriptions, and develop requisite Job Profiles where necessary.
• Developing the implementation approach and plan for the organisation to migrate from the current to the new structure. This will include a reskilling and redeployment approach.
• Propose a suitable approach to provide effective performance management support for those in new roles with new reporting lines.
• Provide clear presentation of the financial impact of the recommended organizational structure to the Parliamentary Services Board.

Duration of Assignment, Duty Station and Expected Places of Travel

• Duration:  60 working days
• Duty Station: Lobamba, Eswatini
• Travel: The Consultant will be expected to travel within the area or the duty station.

Provision of Monitoring and Progress Controls

The Consultant will work under the authority and leadership of the Parliamentary Service Board through the Clerk to Parliament.    

Consultant Duty Station:

The Consultant will be expected to work under the guidance of the Office of the Clerk to Parliament in the Offices of Parliament.

Compétences

Functional Competencies:

• Knowledge and experience in using participatory approaches and innovative techniques, with organizational leadership, Change Management leadership
• Excellent analytical and report writing skills in English, including editing.
• Excellent time management and ability to produce outputs as per agreed deadlines.
• Good inter-personal skills
• Communication and facilitation skills
• Persistence and initiative in pursuit of strategic goals.
• Confidentiality is paramount.

Corporate Competencies:

• Demonstrates integrity by modelling the UN’s values and ethical standards
• Positive, constructive attitude and consistently approaches work with energy
• Demonstrates openness to change and ability to receive / integrate feedback.
• Ability to work well within a team.
• Analytical skills would be an added advantage.

Qualifications et expériences requises

Education:

• Master’s degree in Management Studies, Organizational Development, Human Resource Management, or related field.

Experience:

• At least 10 years of relevant development experience especially in organizational restructuring, job-evaluation, and performance management.
• Experience with structural change within a Parliamentary setting or Parliament Affiliates.
• Regional, continental and global experience will be an added advantage.

Language Requirement:

• Fluency in both written and spoken English.
• Fluency in Siswati is an added advantage.

How to Apply:

Interested and qualified candidates should submit;

1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;Letter of Confirmation of Interest template
2. Personal CV or P11, (P11 form); indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

Please note you can upload only one document to this application (scan all documents in one single PDF file to attach).

Incomplete applications will be excluded from further consideration.

Criteria for Selection of the Best Offer

• Combined Scoring method – where the qualifications and experiences will be weighted a max. of 70%, and combined with the price offer which will be weighted a max of 30%.