Historique

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.  

The full-scale invasion of Ukraine has had a profoundly negative impact on the lives of women and men, girls and boys, causing widespread destruction, displacement and suffering. To respond to the social, economic, and humanitarian impact of the war, UN Women in Ukraine expands its presence and programmatic activities, thus increasing the number of personnel.  

Under the technical guidance of the Regional HR Business Partner in HQ, the daily supervision of the Operations Manager and the overall management of the CO Representative and/or her Deputy, the Human Resource (HR) Assistant is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff, personnel and local external contractors, other HR administration issues and separation of personnel. 

Devoirs et responsabilités

Lead the administration and implementation of HR strategies and policies in Ukraine CO in full compliance with UN Women rules, regulations, and HR policies and guidelines 

  • Provide general, standard information to the management and staff on HR strategies, rules and regulations; provide advice on guidelines for temporary personnel; 

  • Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements. 

Lead the provision of HR administrative and logistical services to Ukraine CO in full compliance with UN Women rules, regulations, and HR policies and guidelines 

  • Process, draft, edit, proofread and finalize a variety of correspondence and other communications; maintain files/records, monitor deadlines;  

  • Provide administrative coordination in administration of national benefits and entitlements; 

  • Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations; 

  • Facilitate responses to audit findings and recommendations;  

  • Assume overall responsibility for leave management; record management;  

  • Process payment, and administer entitlements for international staff as approved;; 

  • Oversee issuance on non-contract staff, including extensions and separations; verify staff contracts due to expire and on that basis initiates required extension or separation action; 

  • Facilitate staff separation process; 

Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines 

  • Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification; 

  • Screen candidates and facilitate and participate in interview panels;  

  • Prepare recruitment recommendations/supporting documentation for Central Review Board (CRB) including drafting selection process report as required; 

  • Coordinate position management, assure funds availability, prepare position establishment, liaise with headquarters and assure that action is completed; 

  • Provide regular recruitment status reports; 

  • Provide advice to local recruitment in programmes/ projects. 

Coordinate staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines 

  • Monitor compliance with the performance appraisal review in the office and region and staff learning and development; 

  • Facilitate the preparation of Office learning plan and individual learning plans in consultation with the Senior Management and Operations Manager. 

Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines 

  • Maintain, further develop and update internal database and files on HR matters, and staffing tables in a confidential and secure manner; 

  • Generate a variety of standard and non-standard statistical and other reports from various databases; 

  • Submit requests for positions update; 

  • Participate in local salary surveys as needed. 

Facilitate knowledge building and knowledge sharing globally  

  • Organize and conduct training courses, workshops, information sessions, orientations and consultations for staff; 

  • Provide a synthesis of lessons learnt and best practices in HR administration; 

  • Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters

Key Performance Indicators:

  • All HR activities in the office are in full compliance with UN Women rules, regulations and HR policies and guidelines 

  • Timely provision of general HR operations services 

  • Timely recruitment of staff on appropriate contract modalities 

  • Timely coordination of performance appraisals and learning and development activities 

  • All HR data are administered in confidential and secure manner 

Compétences

Core Values: 

  • Respect for Diversity 

  • Integrity 

  • Professionalism 

Core Competencies: 

  • Awareness and Sensitivity Regarding Gender Issues 

  • Accountability 

  • Creative Problem Solving 

  • Effective Communication 

  • Inclusive Collaboration 

  • Stakeholder Engagement 

  • Leading by Example 

Functional Competencies  

  • Excellent knowledge of HR administration, processes and policies; 

  • Ability to administer and execute administrative processes and transactions;  

  • Ability to handle confidential information; maintain discretion; 

  • Ability to provide input to business processes re-engineering, implementation of new systems; 

  • Excellent quantitative skills; ability to produce reports; 

  • Excellent IT skills. 

 

Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Qualifications et expériences requises

Education and certification: 

  • Completion of secondary education is required. 

  • Bachelor’s degree in HR, Business or Public Administration is an asset. 

Experience: 

  • At least 7 years of relevant experience in office administration and/or human resource management is required. 

  • Experience in the use of office software packages (MS Word, Excel, etc.) and experience in handling of web based management systems in required. 

Language Requirements: 

  • Fluency in English and Ukrainian is required 

  • Knowledge of the other UN official working language is an asset. 

Application: