Job Code Title: Security Associate KP 
Preclassified Grade: SB 3 Step 2
Supervisor: Operations Manager
Duty Station: Peshawar

Applicants: KP Based only

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women launched its programme in Pakistan (as UNIFEM) in 2007 following a request by the Government of Pakistan and the United Nations, and is now strategically positioned having developed strong partnerships at both the national and provincial levels. In moving towards the realization of gender equality and women’s empowerment, UN Women Pakistan focuses on delivering on the interlinked programme areas underpinned by support for intergovernmental and normative processes; and by support to gender-responsive initiatives that promote women’s human rights, with a special focus on their economic security, governance/ political participation, freedom from violence, as well as preparedness and response to humanitarian crises. UN Women has 2 sub offices located in the provinces of Khyber Pakhtunkhwa and Balochistan. The focus of the donors in the recent years has increased in Khyber Pakhtunkhwa(KP) and expected to grow further with a forecast increase in the programme activities

Under the overall guidance of the Regional Security Advisor, the direct Supervision of the Operations Manager and the day to day administrative oversight of the Head of Sub Office KP, the Security Associate ensures effective execution of security and administrative services at the country and field-Office level S/he provides assistance in the implementation of the security plan, risk management measures, and all matters relating to safety and security as they pertain to UN Women personnel and assets; and promotes a client-oriented approach consistent with UN Women rules and regulations.

1. Provide administrative support to assessing the security situation of the host country

· Coordinate, and provide administrative support to periodic security assessments of UN Women premises and

equipment;

· Provide administrative support to the coordination of security evaluations for residences (Residential Security

Measures - RSM) of UN Women personnel, as well as on latest trends and threats to personnel safety and

security;

· Collect information about possible security threats to personnel, programmes, and assets and provide inputs to

reports.

2. Liaise with local security community

· Liaise and coordinate, as appropriate, with the host government security organizations and/or personnel,

including national and local provincial authorities, military, and police officers, as well as non-governmental

organizations and other non-State actors;

· Maintain regular contacts with Security Focal Points and LSAs of UN agencies, as required;

· Participate as a member of security groups, particularly IASMN Working Groups, as delegated;

· Attend UN security management meetings such as the country security cell, as delegated.

3. Collect, update and communicate information regarding security

· Draft security unit announcements and notices to personnel;

· Ensure timely and accurate dissemination of security information and precautions to personnel;

· Conduct regular communications with UN Women Security Focal Points;

· Ensure the proper and timely dissemination of analytical products and outputs of the Section to stakeholders;

· Provide updates and information to HQ in relation to the security intranet portal and documentation.

4. Maintain and review the Security Plan, including updating personnel lists

· Provide inputs to the preparation and review of the UN Women and UN Security Plan;

· Provide logistical support during the implementation of the Security Plan, as required;

· Maintain security equipment and inventory;

· Maintain and coordinate the UN Women Warden System, as required.

5. Monitor and support organisational security compliance with the Security Risk Management Measures (SRMM) established for the duty station

· Compile data required for the SRMM Self-Assessment of UN Women and UN Security Compliance Survey (SCS) processes;

· Provide logistical support to the UN Women Security Focal Point in the completion and updating of the SCS;

· Provide administrative support to the UN Women Security Focal Point in the evaluation and implementation of the UN Women Security Compliance Action Plan (SCAP);

· Maintain a database of security compliance of all UN Women offices in the duty station;

· Monitor contributions to the implementation of SRMM.

6. Report security incidents affecting UN Women personnel, programmes, offices and assets, as appropriate

· Collate information and provide inputs to security reports, such as the Security & Safety Incident Reporting; System (SSIRS), Security Risk Management (SRM) Assessments and other ad-hoc incident reports;

· Provide updates to ongoing incidents as required;

· Track and log security incidents as required.

7. Coordinate and conduct training courses on security awareness and preparedness ·

-Provide administrative support to the organization of trainings and briefings;

· Prepare documents and presentation materials for trainings;

· Maintain records of training certificates;

· Conduct security training sessions;

· Provide security orientation to newly assigned personnel members.

8. Provide administrative support to budget and finances of Security Team

· Provide inputs to annual work plan/s and related budget; initiates security budget revisions for approval;

· Monitor and support applications and process for UN Women SCEF funding;

· Prepare information for budget closures and reports as per HQ processes.

9. Provide general administrative support services

· Maintain routine and confidential correspondence files/documents;

· Maintain a database on contact details in relation to host country security authorities; maintain list of all UN Women Security Focal Points;

· Prepare and administer documentation related to travel arrangements, both local and international, including Travel Authorizations;

· Organize meetings, invite participants, and provide administrative assistance at meetings, such as taking notes and meeting minutes;

- Support in execution of procurement processes

-Maintain inventory of consumable and non-consumable goods including assets

· Maintain and update the UN Women global premises directory;

· Maintain liaison with commercial companies used for UN Women security at offices and residences.

- Supervision of junior admin staff

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong knowledge of basic administrative functions
• Strong knowledge of security and risk management
• Strong knowledge of local country’s security situation/ laws
• Ability to work under pressure and in crisis situations
• Ability to create, edits and presents information in clear and presentable formats

Education:

• Secondary education is required. 
• Bachelor’s Degree is an asset.

Experience:

• At least 6 years of progressively responsible experience in administrative and/or security related work.
• Experience in administration and procurement services is required
• Prior experience with the UN system or an international NGO is an asset
• Experience in diplomatic security, protection and intelligence is an asset.
• Experience in administration and procurement services is required
• Experience in web-based management system  

Language Requirement:

• Fluency in English and Urdu is required

Application: All applications must include (as an attachment) the completed UN Women Personal History form (P11) which can be downloaded  from https://www.unwomen.org/sites/default/files/2022-07/UN-Women-P11-Personal-History-Form-en.doc  Kindly note that the system will only allow one attachment. Applications without the completed UN Women P11 form will be treated as incomplete and will not be considered for further assessment.  HEC Attested degrees are a prerequisite for employment at UN. During the recruitment process candidates may be required to present HEC attested degrees.  Foreign Qualified Candidates: Foreign degree holders shall be required to (i) Present a verification/certification letter from the university verifying the degree & student enrollment, or (ii) Foreign degree Equivalence Letter from HEC.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains,  compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law.  All employment is decided on the basis of qualifications, competence, integrity and organizational need. If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zerotolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.  All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.) 

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