Historique
Devoirs et responsabilités
- Inputs to elaboration and implementation of operational strategies
- Management of procurement processes
- Implementation of sourcing strategy and e-procurement tools
- Facilitation of knowledge building and knowledge sharing
- Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies;
- implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system
- CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit in coordination with supervisor
- Analysis and proposals on cost saving and reduction strategies in the CO
- Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier selection, improvement of procurement processes in the CO.
- Analysis of information for preparation of procurement plans for the office and projects and monitoring of their implementation
- Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation
- Preliminary review of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) to ensure quality control
- Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems.
- Elaboration of proposals and implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement
- Implementation of harmonized procurement services and elaboration of proposals/ analysis of requirements on common services expansion in the UN House, introduction of joint procurement for the UN Agencies in line with the UN reform.
- Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms
- Implementation of e-procurement module.
- Implementation of proper monitoring and control of travel including purchase of tickets, PO preparation;
- arrangement of shipments; vehicle maintenance; conference facilities arrangements
- Implementation and proper monitoring of timely conducted Travel Agencies, vehicle maintenance, hotel and conference facilities, other services and supplies surveys
- Participation in the organization of training for the operations/ projects staff on Procurement
- Synthesis of lessons learned and best practices in Procurement
- Contributions to knowledge networks and communities of practice
Compétences
- Promotes a knowledge sharing and learning culture in the office
- Actively works towards continuing personal learning and development in procurement, acts on learning plan and applies newly acquired skills
- Ability to provide analytical inputs to strategic planning, results-based management and reporting
- Ability to lead procurement processes using specific procurement methods (RFQ, ITB, RFP)
- Ability to make analysis of parameters provided in support of procurement activities in the Country Office
- Ability to lead implementation of new systems (business side)
- Effective working relations in support of work conducted by the team
- Focuses on impact and result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates strong oral and written communication skills
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change and ability to manage complexities
Qualifications et expériences requises
- Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.
- Up to 2 years of relevant experience at the national or international level in procurement management. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems
- Fluency in English and Russian
- UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.
- No telephone inquires will be entertained. Only short-listed candidates will be contacted
- Qualified women are strongly encouraged to apply